12-2-19_board_minutes

1 THE VILLAGE OF GAYS MILLS The public hearing started at 5:30 p.m. for the 2020 Proposed Budgets and Levy. Budgets and Levy were reviewed with the board members with small changes since November, no citizens attended. At 5:36 p.m. Ruegg made a motion to close the public hearing. Seconded by Murray. Motion carried. Minutes of the regular meeting of the Village Board of Gays Mills held Monday, December 2, 2019, which began immediately after the public hearing at 5:37 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 5:37 p.m. Roll call was taken with the following present: Harry Heisz, Larry McCarn, Kevin Murray, Kim Pettit, Lee Ruegg and Albert Zegiel. Aaron Fortney was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under the Public Works report Heisz reported the continuing issues of the Community Commerce Center Geo-Thermal Heating System. Strang Heating came and looked at the system. Heisz asked the board if they would consider switching to regular natural gas furnaces for each loop which can be serviced locally. After discussion the board agreed for Heisz to gather information on a comparison of maintenance on the geo- thermal versus switching over to natural gas furnace units. Ruegg made a motion to have Director of Public Works Jim Chellevold submit a written report if unable to be at board meetings. Seconded by Pettit. Motion carried. Charley Preusser updated the board that the street lights have been fixed near the Mercantile. Some interior and exterior lights at the Mercantile have been fixed but there are still some lights that are not working in the building. Aaron Fortney arrived at 5:53 p.m. Ruegg made a motion to approve the minutes of November 4, 2019 board meeting. Seconded by McCarn. Motion carried. Pettit made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Zegiel. Motion carried. Under Old Business Mosquito Control – Murray reported that he still plans on gathering product costs and coverage area information and report back. Also would like to begin working on a plan with the public works crew on park yard leveling repairs. Under agenda item Public Works School Street Cleanup – John Zahr owns the cement blocks but no response has been received on if owner will pick-up or donate. 2 The board reviewed the photos of a private property on Grove Street with a camper on blocks and debris in yard. Pettit made a motion to move forward on having a letter sent with the list of violations regarding uniform dwelling codes and storage of junk. Seconded by Murray. Motion carried. If the Village Attorney needs additional information or needs an inspection to complete letter the office can contact the building inspector for a review of property. Agenda item Crossroads Park Clean-up of woodpile and debris - Ruegg made a motion for the public works department to complete this task. Seconded by Murray. Motion carried. Lori Bekkum of Community Development Alternatives was present to explain to the board that bids have been received from three asbestos and lead testing companies for the Song’s Mushroom Farm project. Murray made a motion to go with the low bid and good previous working relationship with Advance Testing and Inspection. Seconded by Ruegg. Motion carried. Also discussed that a DNR Municipal Flood Control Grant Application is available and is due in March. Previously when the village submitted three commercial properties for the HMGP application the owners were notified that they would be responsible for a 12.5% match due to the HMGP grants terms of 87.5% of project. This DNR application is a 50/50 grant and an appraisal must be submitted with the application which would be a prepaid expense before the grant is submitted. Zegiel made a motion to apply for the DNR Municipal Flood Control Grant in order to provide a match for the same three commercial properties. Seconded by Ruegg. Motion carried. Murray made a motion that the property owners would be responsible for covering the upfront expense of the appraisal. Seconded by Fortney. Motion carried. No citizens or delegations. Brad Niemcek was not present to give a reported for the Kickapoo Culinary Center and Community Room. The Community Commerce Signs are framed and ready to be installed. Kevin Murray discussed some recent rental issues with the Community Room – blowing breakers, no access to room with breaker panels, gnats and unclear rental rates. Ellen Brooks a volunteer member of the Kickapoo River Museum was present to request the boards consideration on displaying some of the informational boards at the Mercantile. Previously the group used the Power House at the Robb Park but the ceiling is in bad shape and after the 2018 flood displays have been moved out. Currently the displays are being stored at 209 Main Street but will need to be moved. Brooks explained at this time the request is for the placement of two double sided standing informational boards to be displayed at Mercantile and will continue to see if others can be displayed elsewhere. After discussion Murray made a motion to allow the displays at the Mercantile Center. Seconded by Fortney. Motion carried. The board reviewed the contract amounts between the Village and Davy Engineering Company. One contract of $4,000 for preparing the Operational Evaluation Report and Compliance Alternatives, Source Reduction, Improvements and Modifications Status Report staying within budget at $3,247.14. Another signed contract of $20,000 for the Preliminary Compliance Alternatives Plan and the Final Compliance Alternatives Plan 3 going over budget at $34,061.61 with two invoices not paid yet of $4,332.99 and project is not yet completed. After discussion Murray made a motion to deny any more payments to Davy Engineering and to be reviewed again when a Special Board meeting can be arranged with Davy Engineering. Seconded by Ruegg. Motion carried. Davy Engineering is to be informed in writing and by a telephone call. Fortney made a motion to table the Rural Development Application for the Sewer Project. Seconded by Murray. Motion carried. Murray made a motion to approve a renewal contract with Smrcina Inspections LLC for village building inspection services from January 1, 2020 through January 1, 2022. Seconded by Fortney. Motion carried. McCarn made a motion to adopt Resolution 2019-10 approving the 2020 General Budget at $789,923, the Water Budget at $110,873, the Sewer Budget at $152,800, the levy to be taxed at $151,871.85 with a gross mill rate of .0249248338. Seconded by Ruegg. Motion carried. Fortney made a motion to approve 2020 Election workers wages from $7.25 to $10.00 per hour plus village to provide meals. Seconded by Murray. Motion carried. Murray made a motion to approve Election Chief Inspectors – Craig Anderson, Beth Jensen, and Kile Martz.; approve Election Inspectors – Dolores Arnold, Phyllis Bell, Julia Flitch, and Donald Lampert for the term of January 1, 2020 through December 31, 2021. Seconded by Pettit. Motion carried. There is a need for additional election inspectors; if any village resident is interested please contact the office for training details. Committee members assigned to the Personnel Policies and Procedures Committee is Albert Zegiel, Lee Ruegg, and Kevin Murray. A meeting has been scheduled for Monday December 9th at 6:00 p.m. All board members are welcome to attend. Agenda item Condition of Private Building issue on Main Street has been taken care of. Fortney made a motion to approve an operator’s license for Tracy Lacina. Seconded by Murray. Motion carried. Under correspondences Aaron Fortney thanked the board for sending a plant to his grandmother’s memorial service. Announced the Fire Department’s Holiday Dinner will be held on Sunday December 8th in the Community Room at 6:15 p.m. The board began to discuss 2019 Village Employee Bonuses but decided to wait until details could be discussed in closed session. The next regular board meeting has moved to the second Monday, January 13th, 2020 at 6:00 p.m. At 7:12 p.m. Murray made a motion to convene into closed session pursuant to Wisconsin State Statutes 19.85(1)(c) for the purpose of employee evaluation. Seconded by Fortney. Motion carried. 4 At 7:25 p.m. Fortney made a motion to reconvene into open session. Seconded by McCarn. Motion carried. Murray made a motion to have bonuses planned on the budget going forward and to approve 2019 Village Bonuses to three full-time employees of $500, three part-time employees of $250, and one quart-time employee of $100. Seconded by Fortney. Motion carried. Library did bonuses for their staff members from the library budget. Ruegg made a motion to adjourn the meeting at 7:26 p.m. Seconded by McCarn. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 01-13-2020