2-5-18_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, February 5, 2018, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Krista Eitsert, Harry Heisz, John Johnson, and Kimberly Pettit. Aaron Fortney, Erin Martin, and Albert Zegiel were absent. The board received verification that the agenda was posted in accordance with the open meeting law. Erin Martin was present at 6:02 p.m. Under citizens and delegations Doug Enke of Town and Country Sanitation was present to discuss with the board that he would like the village to consider the one-pass garbage system which allows one driver and a truck with an arm to dump a 90 gallon garbage tote. Garbage pick-up will still be once a week, but recycling would be every other week. The company would provide the totes to each resident and send out a letter explaining the procedures. Enke also suggested a contract extension between the Village and Town and Country Sanitation. Items will be placed on the March agenda. Heisz gave an update for the Public Works Department. Jim Chellevold is currently attending the Community Tree Management class; the snow plow truck is up at the county shop for repairs; also a review or update of office computers is needed. John Johnson asked if the ice skating rink was going to be filled. Also discussed Bob Robinson’s training for wastewater and water certification; Robinson is currently registered for three classes in March and April. No report was giving for the Kickapoo Culinary Center. Cindy Kohles, Village Volunteer Forester, reviewed the Urban Forestry work. The trees have been ordered, trees are being pruned, and the tree removal bid came in lower than expected. An urban forestry training class will be held here in April. The Kickapoo Cultural Exchange project signup for private trees has been closed on January 31st with nine landowners requesting help; most requests are for hazardous tree removal. Those bids are due mid-February. Arbor Day is April 27th and the Tree Advisory Board is planning a local celebration. Cindy Kohles, Library Board member shared a request from the Friend of the Library who would like to purchase and install photovoltaic solar panels on the Community Commerce Center roof with the understanding that the credits would be applied to the Library’s portion of utility expenses. Currently the Library has been sharing 17% of the expenses for the buildings electrical and natural gas bills. The solar panels are suggested to be installed on the kitchen south side roof slope with clamps on the roofs ridge. This proposal has also been discussed with the neighbors at 16507 State Highway 131. Martin made a motion to approve the installation of the larger photovoltaic solar panel system with credits to be 2 applied to the library’s portion of utility expenses and also additional insurance coverage expenses. Seconded by Pettit. Motion carried. Martin made a motion to approve the board meeting minutes from January 2, 2018 and January 10, 2018. Seconded by Pettit. Johnson abstained. Motion carried. Pettit made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Martin. Motion carried. Items discussed regarding the 207 School Street building owned by Song. At the January 2nd meeting the board asked for a letter to be sent to Song requesting help with expenses to apply for the DNR buyout grant. A letter was sent on January 4th and Song and Dale Klemme of CDA have been discussing options and expenses for the property. Klemme also stated that an HMGP application is available and due April 30th with acquisition a high priority. Craig Anderson asked if this HMGP application is available for others locations? Discussed how to allow and notify everyone within the village of potential grant applications. An idea was discussed on trying to save the two-story portion of the building and to have a developer turn the space into apartments, in discussion the board had concerns about the condition of the building, blighted area, asbestos, amount of money to repair, and rodents. Song has agreed to pay for CDA’s administration in applying for both grants if approved by the village. Also discussed was the need for an appraisal of the building in order to apply for the DNR grant by March 15th. Martin made a motion to keep the 207 School Street property as one parcel. Seconded by Pettit. Johnson opposed. Motion carried. Martin made a motion to accept the low appraisal bid from Gatlin Fenwick for $2,500 and to have Mr. Song pay back the village any expenses that the village is not reimbursed by grant funds. Seconded by Pettit. Johnson opposed. Motion carried. Pettit made a motion to approve the DNR Mitigation Grant application for 207 School Street acquisition and removal. Seconded by Martin. Johnson opposed. Motion carried. Martin made a motion to approve the application for FEMA/HMGP acquisition and removal for 207 School Street and to allow other village properties to be considered if eligible. Seconded by Eitsert. Johnson opposed. Motion carried. Johnson made a motion to approve the Ambulance Agreement with Ocooch Mt. Rescue with a donation of $3,500. Seconded by Martin. Motion carried. Johnson made a motion to approve operator’s license applications for Tessa Walsh, Emily Clark, Victoria Heisz, and Jennifer Pastorino; and to approve a Temporary Class “B” license for McCormick- 3 Rose Legion at 338 S Railroad Street (Stump Dodger Campground) on July 6, 2018 through July 8, 2018. Seconded by Pettit. Motion carried. Heisz informed the board that he will not be available on March 5th. Johnson made a motion to schedule the next board meeting on March 5th. Seconded by Martin. Motion carried. Two applications have been received for the 2018 Swimming Pool Manager position. No correspondences were received. At 6:58 p.m. Johnson made a motion to go into closed session pursuant to Wis. State Stat. 19.85(1)(c) for the purpose of reviewing swimming pool manager applications. Seconded by Martin. Motion carried. At 7:04 p.m. Pettit made a motion to reconvene into open session. Seconded by Martin. Motion carried. Martin made a motion to hire Lysianne Peacock as the 2018 Swimming Pool Manager. Seconded by Pettit. Motion carried. Johnson made a motion to adjourn the meeting at 7:06 p.m. Seconded by Eitsert. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 3-12-2018