6-4-18_board_minutes

1 THE VILLAGE OF GAYS MILLS The board presented a clock to Maura Otis as she retires from Library Director and Deputy Clerk positions. Minutes of the regular meeting of the Village Board of Gays Mills held Monday, June 4, 2018, which began at 6:06 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:06 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, Erin Martin, Kimberly Pettit, Lee Ruegg, and Albert Zegiel. Krista Eitsert was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Fire Chief Earl Winsor informed the board that a new brush truck has been purchased and additional equipment will be installed on the truck. A new concrete apron will be repaired at the fire station. Alicia Leinberger was present and announced her running for the 96th Assembly with materials handed out. Craig Anderson asked if he could volunteer to clean the final connection to the trail at the Crawford County shop yard. There is currently wood and concrete pipes in the way. A meeting has been scheduled at the trail next to the County Shop yard on Friday, June 8th at 6pm. Under the Public Works report the emergency siren has been installed and is working. Fortney made a motion to pass Resolution 2018-04 for the 2017 Wastewater Compliance Maintenance Annual Report with a GPA of 3.91. Seconded by Ruegg. Motion carried. Albert Zegiel requested to discuss the possibility of curb and gutter replacement on Main Street block 200. The previous expense from the 2015 Ridge and Valley Concrete replacement of curb and gutter cost $17,000. After discussion the board would like to find out how much patch work would cost on Main Street for the bad portions of curb and gutters. Lysianne Peacock, Swimming Pool Manager announced that the pool will be opened on Monday June 11th if chemical levels and water temperature is satisfactory. An employee meeting will take place for review of job duties and scheduling. Lysianne would like to see the village apply for a grant for the swimming pool. Lee Ruegg has been assigned the board member to handle swimming pool issues. Per the recommendation of the Plan Commission Zegiel made a motion to approve the conditional use request at 16527 State Highway 131 (Stephanie Brandt and Chris Smith) for an additional accessory structure. Seconded by Martin. Motion carried. The two property owner’s (Brandt/Smith and Dull’s) have agreed on the property line and has submitted a written agreement to the office on 5/29/18. Brad Niemcek gave a Kickapoo Culinary Center update – a portion of the Hazelnut Company has moved to Ashland and the kitchen is breaking even at this time. 2 Pettit made a motion to approve the board meeting minutes from May 7, 2018. Seconded by Fortney. Motion carried. Fortney made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Ruegg. Motion carried. Under Old Business Martin made a motion to approve TID No. 1 projects and have projects go out to bid. Seconded by Fortney. Motion carried. The Joint Review Board will be meeting Wednesday to discuss the three year extension. Total projects estimated cost is $539,415. 1) Charge TID 4% interest on General Funds advancements 2) Extend 3 Phase Electric to Business Park 3) Bicycle/Pedestrian Trail from Business Park to CCC 4) Sidewalk from STH 131 to Market Place 5) Sidewalk from STH 131 to BAPI parking lot 6) Trail from Business Park towards old Railroad Grade (high ground only) 7) Administration and Promotion $5,000 per year Martin made a motion to approve the Agreement with Vierbicher for Engineering Consulting Services of $46,900 for basic project engineering services and alternate services at $11,300 if needed. Seconded by Zegiel. Motion carried. Fortney made a motion to approve Annual Alcohol Beverage License to The Marketplace Group, LLC, Tanya Peterson, Class “A” Beer and Liquor ,180 Misty Valley Ave; Kickapoo Exchange Natural Foods Co-op, Robert Van Hoesen, Class “A” Beer and Liquor, 209 Main Street; Halver’s Town Tap, LLC, Donald T. Halverson, Class “B” Beer and Liquor, 315 Main Street; J & J on Main LLC, Justina LaLande, Class “B” Beer and Liquor, 312 Main Street; to approve cigarette Licenses to The Marketplace, J & J on Main, and Halver’s Town Tap; to approve Machine Licenses for J & J on Main and Halver’s Town Tap; and to approve Operator’s Licenses to Dana George, Steve George, Jordon Bekkum, Kayla Schmit, Tiana Hardy, Lee Ruegg, Tanya Peterson, Emily Roth, Cheyanna Washburn, Rebecca Salmon, Justina LaLande, John LaLande, Trisah Hird, Lysianne Peacock, Jennifer Pasterino, Victoria Heisz, Michelle Forde, Dave Hackett, Robert Van Hoesen, Donald Stirling, Cynthia Kohles, Jane Keeley, Mary Denise Benoit, Bradley Otto, Richard Jahnke, Jonathan French, Jane Holzhauer, Russell Gilbert, Douglas Abbey, Kesha Blaha, Penelope Tainter, and Laura Halverson. Seconded by Martin. Ruegg abstained. Motion carried. Fortney made a motion to approve a $100 donation to the Crawford County Clean Sweep to be held on October 26, 2018 at the Crawford County Highway Shop in Seneca. Seconded by Pettit. Motion carried. Eric Frylund Administrator of Driftless Wisconsin was present and discussed the advertisement campaign for Explor-ing Drifltess Wisconsin. After discussion Ruegg made a motion to approve a Premium Sponsorship of $500 out of the Tourism budget. Seconded by Pettit. Martin and Zegiel opposed. Motion carried. 3 Zegiel made a motion to adopt Resolution 2018-05 Authorizing the Sale and Conveyance of Real Estate to Free Time LLC Lot 2 of Applewood Business Park. Seconded by Fortney. A roll call vote was taken. Martin, Fortney, Pettit, Ruegg, and Zegiel voted Yes. Motion carried. Risha Murray was present with questions on the property line for 102 School Street. Fortney made a motion to table item until request can be researched. Seconded by Ruegg. Motion carried. Nothing to report on the Employee Forms. No Correspondences. The next regular board meeting is scheduled for July 2nd at 6:00 p.m. At 7:14 p.m. Fortney made a motion to convene into closed session pursuant to Wis. State sec. 19.85(1)(g) for the purpose of discussion of legal advice regarding litigation in which the village is likely to become involved regarding a possible foreclosure and Wis. Stat. sec. 19.85(1)(e) for the purpose of negotiation for sale and conveyance of real estate. Seconded by Martin. Motion carried. At 7:48 p.m. Fortney made a motion to reconvene into open session to act on any decisions made during closed session. Seconded by Martin. Motion carried. Martin made a motion to take no action on the 513 Sunset Ridge property and to let Crawford County proceed with the foreclosure process. Seconded by Ruegg. Motion carried. Zegiel made a motion to have Village President Harry Heisz negotiate price and lot location with Barrel Cat Distillery. Seconded by Fortney. Motion carried. Fortney made a motion to give a Letter of Support to Barrel Cat Distillery. Seconded by Martin. Motion carried. Fortney made a motion to adjourn the meeting at 7:51 p.m. Seconded by Pettit. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 7-2-18