11-5-18_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, November 5, 2018, which began at 6:00 p.m. in the Community Commerce Community Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Krista Eitsert, Harry Heisz, Kimberly Pettit, and Albert Zegiel. Aaron Fortney and Lee Ruegg were absent. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations. Brad Niemcek gave a Kickapoo Culinary Center update – requested for approval to replace exterior light at loading dock with standard flood light; board okay with change. Asked to have a phone number listed for rentals to contact in case of issues with building. Zegiel made a motion to approve the 2019 Renewal of Memorandum of Understanding between the Gays Mills Economic Development Association and the Village of Gays Mills for operation of the commercial kitchen and use of community room. Seconded by Pettit. Motion carried. Pettit made a motion to accept the Ridge and Valley Beekeepers donation of an exterior sign for the Community Commerce Center with designs to be approved by the board. Seconded by Zegiel. Motion carried. Jim Chellevold, Director of Public Works reported that the sewer plant is running operations at 60%. Parts have been ordered. The UTV/ATC Club has requested review of the routes. In discussion the board agreed when the ordinance was passed that all streets were open but that the signs would designate the route which can be changed. Dale Klemme and Lori Bekkum of CDA, Inc was present and reviewed flood plain regulations. Klemme suggested that the village design a flood recovery strategy and setup criteria for the downtown floodplain regarding acquisitions, elevations, and floodproofing’s in order to submit a pre-application to FEMA. Three bids were received for certificate of elevations; MSA, Delta 3, and Vierbicher. Pettit made a motion to approve low bid of $400 each to Vierbicher to complete certificate of elevations. Seconded by Eitsert. Motion carried. Per the recommendation of the Public Safety Committee Pettit made a motion to approve changes to Ordinances Title 10 Chapter 5 Abandoned and Junked Vehicles (2018-01) and Title 1 Chapter 2 Section 4 Schedule of Deposits for Violations (2018-2). Seconded by Eitsert. Motion carried. Summary of Changes: Chief of Police changed to Crawford County Sheriff’s Department; All complaints must be submitted to Village office and signed; Suggestion to add $35 for storage per day on Storage and Reclaimer; Permit to cost $25 for three months, once repaired and licensed refund $25. Ordinance publication will be placed in Independent. 2 Pettit made a motion to approve the October 1, 2018 and October 22, 2018 minutes. Seconded by Eitsert. Motion carried. Pettit made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Eitsert. Motion carried. No Old Business. Under New Business no bids were received for the 212 Main Street building roof. Gigi Collins, Crawford County Real Property Lister contacted the village office with a possible grant for parcel mapping of the village. Pettit made a motion to have County apply for grant with project contingent upon funding. Seconded by Eitsert. Motion carried. The board discussed creating a flood committee to work on a flood recovery strategy, but with the pre- application due in several days the board decided to hold a special board meeting on Friday, November 9th at 6:00 p.m. in the Community Room. Albert Zegiel requested item to be place on agenda: Vernon and Monroe County dam failures. At this time no studies have been completed to figure out how much extra water came from the dam failures during the August and September flooding. Zegiel made a motion to approve Quartz Health Plan Alternate Gold HMO for the full-time village employees with a 2.8% decrease in premiums. Seconded by Pettit. Motion carried. No action on agenda item 2019 Property and Liability Insurance Renewal. Pettit made a motion to accept the Proposed 2019 Budgets and to approve publication. Seconded by Eitsert. Motion carried. General Budget proposed at $742,000, Water proposed at $112,632 and Sewer proposed at $145,335. Public Hearing is scheduled for Monday, December 3, 2018 at 6:00 p.m. Pettit made a motion to approve operator’s applications for Evan Parker and Emily Erikson and to approve a temporary Class “B” and “Class B” license for Crawford Stewardship Project on February 2, 2019 at the Community Commerce Center (16381 State Highway 131). Seconded by Eitsert. Motion carried. No correspondences were received. The next regular board meeting is scheduled for December 3rd at 6:00 p.m. Pettit made a motion to adjourn the meeting at 7:42 p.m. Seconded by Eitsert. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 12-3-18