12-3-18_board_minutes

1 THE VILLAGE OF GAYS MILLS The public hearing was opened at 6:05 p.m. for the 2019 Proposed Budgets and Levy. Pettit made a motion to close the public hearing at 6:07 p.m. Seconded by Ruegg. Motion carried. Minutes of the regular meeting of the Village Board of Gays Mills held Monday, December 3, 2018, which began at 6:07 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:07 p.m. Roll call was taken with the following present: Harry Heisz, Kimberly Pettit, Lee Ruegg, and Albert Zegiel. Krista Eitsert and Aaron Fortney were absent. The board received verification that the agenda was posted in accordance with the open meeting law. Jim Chellevold, Director of Public Works reported that they have been working on shutting off water values due to commercial and residential buildings being vacant due to flooding. The small plow truck has been repaired. Pettit thanked the guys for installing the Christmas decorations. Brad Niemcek gave a Kickapoo Culinary Center update. The kitchen is breaking even at this time. The community room upholster chairs are having additional repairs done. The Ridge and Valley Beekeepers meeting was cancelled but they will continue to work on the budget and a draft of the Community Commerce Center exterior sign. Sharon Murphy, JoAnn Gonos, and Craig Anderson presented a plaque to recognize everyone’s help with the Gays Mills Stump Dodger Trail and would like the plaque displayed in the building. The Trail Committee has additional funds they plan on using towards fixing the entrance and exercise stations. Under citizens and delegations JoAnn Gonos thanked the board for the use of the community room during the Free Community Dinner held on November 30th and would like to see additional meals planned. Cindy Kohles updated the board on the forestry projects. The 2018 Urban Forestry project has been completed, approved, and reimbursement should be received by the end of the year. The 2019 DNR Urban Forestry grant has been approved. The Kickapoo Cultural Exchange is donating $3,000 and a $1,000 grant was awarded from the Crawford County Community Fund. ATC has not announced their grant awards yet. The Tree Board is meeting next week and will continue to work on tree projects. Pettit made a motion to approve the November 5, 2018, November 9, 2018, and November 13, 2018 board minutes and to approve the October 10, 2018 Public Safety minutes. Seconded by Ruegg. Motion carried. 2 Ruegg made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Pettit. Motion carried. No Old Business. After discussion Ruegg made a motion to deny a request to sponsor a temporary picnic license for Kathy Johnson’s benefit in January. Seconded by Pettit. Motion carried. Zegiel made a motion to adopt Resolution 2018-12 approving the 2019 General Budget at $742,772, the Water Budget at $112,632, the Sewer Budget at $145,335, the levy to be taxed at $150,578.63 with a net mill rate of .023261089. Seconded by Pettit. Motion carried. Pettit made a motion to accept the 2019 property and liability insurance renewal with Tricore/EMC of $33,040. Seconded by Ruegg. Motion carried. Nothing new to report on the TIF Loan. J and J on Main requested the board review their water and sewer charges from the flood. The usage was not over 5 times the average rate to adjust water so the board discussed sewer forgiveness. After discussion Pettit made a motion to allow the above average sewer usage charges to be forgiven. Seconded by Ruegg. Motion carried. The board discussed allowing the village owned lots to be purchased for $1 plus legal fees and utility hookup fees for residential and commercial flood relocation projects. The board wanted to have all available information regarding if the buildings would need to be updated to code, review of the Architectural Review Committee members, and review of the Guidelines. Ruegg made a motion to table agenda item. Seconded by Pettit. Motion carried. Pettit made a motion to approve operator’s applications for Robin Collins, Dawson Anderson, and Anita Nelson. Seconded by Ruegg. Motion carried. No correspondences were received. The next regular board meeting is scheduled for January 7th at 6:00 p.m. Pettit made a motion to adjourn the meeting at 7:15 p.m. Seconded by Ruegg. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 1-7-19