3-6-17_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, March 6, 2017, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Pro Tem Aaron Fortney called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, John Johnson, Paul J. Lomas, Jr., Kimberly Pettit and Albert Zegiel were present. Harry Heisz was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Emily Schendel requested a baby swing at the Log Cabin Park and Jay Haggerty asked questions regarding the tree removal and the dam buildings. Under the public works report Director of Public Works Jim Chellevold reported that most of the trees have been cut for the season and public works will be working on stump grinding and planning for tree plantings in spring. Brad Niemcek, co-chair of the Trail Committee reported on March 18th a work day is scheduled for the trail and the committee is continuing to work on signage, benches, and tables. Nothing new to report on the Kitchen and Community Room. Pettit made a motion to approve the board meeting minutes for February 6, 2017. Seconded by Lomas. Johnson abstained. Motion carried. Pettit made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Lomas. Motion carried. Charley Preusser surveyed most Mercantile tenants and reported that other items were brought up in discussion with the tenants. In discussion agreed the dimensions for the exterior Mercantile sign is 2’x4’ with no restrictions on what vendor creates the signs. Preusser also brought up the question if the board would pay for the expenses of door decals and interior signs; no action was taken on item. Pettit made a motion to approve paying for the first $75 towards tenants exterior Mercantile sign. Seconded by Zegiel. Motion carried. Under new business Kylie Heisz and Abbie Pickett of the North Crawford Junior class asked the board for a discounted rate for the use of the Community Room on April 8th for prom. After discussion Lomas made a motion to allow the junior class use of the room at residential rate of $10 per hour. Seconded by Pettit. Motion carried. 2 Sarah Ross of the Head Start Child and Family Development Centers informed the board of their services for the area. The board received a second request from Phil Lee to place a hold on North Mills Lot #27 so that he may have additional time for designing a side-by-side condo or two single family dwellings. Lomas made a motion to hold lot #27 in North Mill till May 1, 2017. Seconded by Johnson. Motion carried. The Wisconsin Emergency Management has completed its review of pre-applications and has selected the dam buildings west of the Kickapoo River for further grant consideration. If the village chooses to apply the application is due by April 17, 2017 and the village would be responsible for 12.5% of expenses. After discussion Lomas made a motion to apply for the Hazard Mitigation Grant Program FEMA-4288-DR for removal of the dam buildings. Seconded by Pettit. Motion carried. Johnson made a motion to approve an operator’s license for Baylee Grimsled. Seconded by Pettit. Motion carried. No correspondences were received. The next regular board meeting is scheduled for Monday April 3rd at 6:00 p.m. Risha Murray asked the board if the walkways will be replaced going to the Log Cabin Park which were washed away during the September flood. In discussion the public works department is aware of this and will be working on a permit to replace the culvert; in the meantime a temporary can be placed. Lomas made a motion to adjourn at 7:04 p.m. Seconded by Pettit. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 4-3-2017