5-1-17_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, May 1, 2017, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, John Johnson, re-elected Kimberly Pettit, Albert Zegiel, newly elected Krista Eitsert, and newly elected Erin Martin were present. All present. Heisz welcomed the two new board members. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations took place. Under the Public Works report John Johnson would like the department to fix the pot holes in the road on West Point and Kim Pettit mentioned there are additional pot holes on West River Road that need repaired. Community Conservation would like to plant a tree in memory of Rob Horwich; the board had no problem with this; tree type and placement must be reviewed with Cindy Kohles and Jim Chellevold. The Fire Department is requesting for space in other village buildings to store the 1929 Fire Truck so the department can have room for the grass fire unit. In discussion the board agreed with storing the 1929 Fire Truck if space is available. Brad Niemcek, co-chair of the Trail Committee reviewed the trail grant details. The DNR Recreational Trail budget is $90,000 with a DNR 50% match of $45,000 and the villages match of 50% of $45,000. The villages match is split in half with $22,500 in expenses and the other portion is in-kind match of $22,500. The committee would like to see additional fundraising for upkeep and maintenance of the trail. The karaoke night at J & J’s was successful and the work day held on April 29th had 14 people participating. The committee did have discussions with North Crawford shop classes to see if benches could be built by the students; the teacher said this could be done if materials were provided. The committee would like to see a temporary historical plaque placed by the railroad depot north of Main Street. Brad Niemcek, Director of the Kickapoo Culinary Center also reviewed the Kitchen and Community Room process. The Beekeeper group (an exempt user of the room) would like to donate funds for improvements to the room; the suggestion is towards window blinds or shades. Niemcek will research and see what is affordable. No report for the Lion’s Club on gravel installation. The Apple Festival/Events committee recommended an ordinance amendment of Subsection 7-6-10 relating to Temporary Vending Permits for Special Events. After discussion Fortney made a motion to 2 adopt Ordinance 2017-02 approving the recommendation of amending 7-6-10 to read - (b) The temporary vending permit shall be valid for a period of six months from the date of entry; and to add - (f) At the time of registration, a non-refundable fee shall be paid. The Village Board by resolution will determine fee; and to add - (g) Committee designated by Village Board may determine exemption of fees for local non-profit organizations. Seconded by Martin. Johnson opposed. Motion carried. The Apple Festival/Events committee also recommended a resolution for temporary vending permit fees of $50 and allowing the committee to determine exemption of temporary vending permit fees for local non-profit organizations. After discussion Fortney made a motion to adopt resolution R2017-01 setting the temporary vending permit fees to $50 and to allow the Apple Festival/Events committee to determine exemption of temporary vending permit fees for local non-profit organizations. Seconded by Zegiel. Motion carried. Fortney made a motion to approve the board meeting minutes from April 3, 2017. Seconded by Pettit. Johnson opposed. Motion carried. Fortney made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Pettit. Motion carried. Under old business Fortney made a motion to schedule the Crawford County Economic Development Corp. meeting at the Community Commerce Center on June 15th at 6:30 p.m. Seconded by Johnson. Motion carried. After discussion Fortney made a motion to adopt a resolution (R2017-02) approving the borrowing of $45,000 at 1% interest rate to complete the construction of the recreational trail. Seconded by Zegiel. Johnson opposed. Motion carried. Johnson made a motion to approve a Firework Permit request from Aaron and Nicole Fortney at the Stump Dodger Campground on September 9th from dusk to 10:00 p.m. Seconded by Pettit. Fortney abstained. Motion carried. Pettit made a motion to approve committees - Assigned Committees: Finance Committee – *Harry Heisz, Aaron Fortney, John Johnson, Kimberly Pettit, Krista Eitsert, Erin Martin, and Albert Zegiel; Personnel Committee – *Harry Heisz, Aaron Fortney, John Johnson, Kimberly Pettit, Krista Eitsert, Erin Martin and Albert Zegiel; Road and Streets Committee – *Aaron Fortney, John Johnson, and Albert Zegiel; Utilities Committee – John Johnson, *Albert Zegiel and Krista Eitsert; Public Safety – *Harry Heisz, Kim Pettit, and Erin Martin; Public Property and Cemetery – *Aaron Fortney, Harry Heisz, and Albert Zegiel; Library Board – Kimberly Pettit; Board of Review – Harry Heisz, Krista Eitsert, and Dawn McCann. President Pro Tem – Aaron Fortney. Seconded by Martin. Motion carried. Kim Pettit asked if a different day besides the first Monday of the month would work for the board meeting. No action was taken. 3 In correspondence the board received information on the Village being recognized as a Tree City USA 2016. Also the board received information on how many sewer customers are paying the flat fee and not actually hooked up (26 customers). Zegiel made a motion to remove the fee. Zegiel withdrew his motion and after discussion made a motion to place agenda items on next month for Sewer Flat Fee review. Seconded by Johnson. Motion carried. The next board meeting is scheduled for Monday June 5th at 6:00 p.m. At 7:04 p.m. Fortney made a motion to convene into closed session pursuant to Wis. State Stat. 19.85 (1)(c) for the purpose of reviewing Swimming Pool Applicants. Seconded by Pettit. Motion carried. At 7:15 p.m. Fortney made a motion to reconvene into open session to act on any decisions made during closed session. Seconded by Martin. Motion carried. Pettit made a motion to hire bathhouse attendants Jacob Olson, Alayna Brownie, Liam O’Brien, and Daymian Mack. Seconded by Fortney. Motion carried. Fortney made a motion to adjourn at 7:16 p.m. Seconded by Eitsert. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk Approved 6-5-17