11-6-17_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, November 6, 2017, which began at 6:02 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:02 p.m. Roll call was taken with the following present: Krista Eitsert, Aaron Fortney, Harry Heisz, John Johnson, Erin Martin, and Kimberly Pettit. Albert Zegiel was absent. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations took place. Heisz gave an updated for the Public Works Department. The alleys have been graveled and they are considering cutting shrubs by the bridge. The board received an estimate from McCormick Electric for electrical upgrading at the ballpark. After discussion Fortney made a motion to table agenda item Ball Park Electrical Panels. Seconded by Martin. Motion carried. Brad Niemcek co-chair of the Stump Dodger Trail Committee reported that the trail project is complete. The entire $45,000 match has been completed with cash donation and in-kind. The trail is 3.61 miles in length and has 15 benches, 4 picnic tables and signage. Harry Heisz thanks the committee for their work. Niemcek reported that an anonymous complaint has been received by the DNR claiming there has been damage done to adjacent wetlands. Niemcek has met with the DNR representative and at this time has not heard back from them of any findings. The final report will be turned into the DNR for reimbursement. An appreciation plaque will be place in the hallway with names listed of everyone who has helped with this project. Craig Anderson questioned if the village will be considering additional work to the trail and would like to see the final connection made at the county shop land/village land to the trail. The committee will look at ongoing maintenance and a Phase II project. Brad Niemcek, Kickapoo Culinary Director reviewed the Renewal of Memorandum of Understanding which contracts with the Gays Mills Economic Development Association to operate the commercial kitchen and to have income and access to adjacent meeting spaces. After discussion Martin made a motion to table the 2018 Memo of Understanding. Seconded by Fortney. Motion carried. Financials have been requested. Johnson made a motion to approve the board meeting minutes from October 2, 2017. Seconded by Fortney. Motion carried. Fortney made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Johnson. Motion carried. The village office received one building inspector’s proposal. Martin made a motion accept the contract with Smrcina Inspections for Uniform Dwelling Code enforcement services starting January 1, 2018 to January 1, 2020. Seconded by Fortney. Motion carried. After discussion Fortney made a motion to accept Davy Engineering Co proposal for completing a Waste Water Treatment Plant Preliminary Compliance Alternatives Plan by July 1, 2018 and a Final Compliance Alternatives Plan by July 1, 2019 at the cost of $20,000. Seconded by Johnson. Motion carried. 2 Fortney made a motion to renew the same employee health plan (AE Silver HMO) though Gundersen Health System. Seconded by Martin. Motion carried. Johnson made a motion to accept the 2018-2019 Maintenance Assessment Contract with Equity Appraisal LLC for $5,000 each year. Seconded by Pettit. Motion carried. Johnson made a motion to renew the Property and Liability Insurance with Tricor-EMC Insurance for 2018 at a rate of $33,490. Seconded by Fortney. Motion carried. Fortney made a motion to accept the Proposed 2018 Budget and to approve publication. Seconded by Martin. Motion carried. General Budget proposed at $733,000, Water proposed at $105,510 and Sewer proposed at $157,567. The board discussed getting bids to complete the floor in Mercantile Suite #126 in order for this space to be rentable. Fortney made a motion to request bids to complete the floor. Seconded by Pettit. Johnson opposed. Motion carried. The board discussed placing an ad for the 2018 Swimming Pool Manager with applications due before the next board meeting. The board received correspondences from the Lions Club thanking for the villages work for the Apple Festival and a thank you from the Chestelson’s for trimming up trees on Hagar Hollow. The next board meeting and public hearing is scheduled for Monday December 4th at 6:00 p.m. Fortney made a motion at 6:36 p.m. to convene into closed session pursuant to Wisconsin State Statutes 19.85(1) (c) for the purpose of Employee Reviews. Seconded by Eitsert. Motion carried. Martin made a motion to reconvene into open session. Seconded by Fortney. Motion carried. Fortney made a motion to implement in 2018 the Department of Workforce Development overtime regulations for village employees. Seconded by Martin. Motion carried. Martin made a motion to consider a $0.25 increase for village employees contingent upon completing reviews. Seconded by Fortney. Motion carried. Fortney made a motion to adjourn the meeting at 6:52 p.m. Seconded by Pettit. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 12/4/17