12-4-17_board_minutes

1 THE VILLAGE OF GAYS MILLS The Public Hearing opened at 6:02 p.m. for the 2018 Proposed Budgets and Levy. The Public Hearing was closed at 6:26 p.m. Minutes of the regular meeting of the Village Board of Gays Mills held Monday, December 4, 2017, which began at 6:26 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:26 p.m. Roll call was taken with the following present: Krista Eitsert, Aaron Fortney, Harry Heisz, John Johnson, Erin Martin, Kimberly Pettit, and Albert Zegiel. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations took place. Heisz gave an updated for the Public Works Department. The village has been selected to participate in the Local Road Improvement Plan (a 50/50 grant for street repairs); more details will be shared at a later date. Director of Public Works Jim Chellevold met with FEMA today to discuss 2017 flood damages for the campground and Robb Park bathroom. The village has started to work on the wastewater treatment plant phosphorous details. Johnson asked if anyone knew where the large amount of brush has been coming from that has been dumped on the Old Gays Road site? Discussed overtime of village employees. Brad Niemcek, Kickapoo Culinary Director reviewed the Renewal of Memorandum of Understanding which contracts with the Gays Mills Economic Development Association to operate the commercial kitchen and to have income and access to adjacent meeting spaces. Changes made in sections 2b (the village may establish who is exempt from fees as deemed necessary) and 5a (the contractor may defer payment of the $1,500 maintenance share should circumstances warrant). After discussion Zegiel made a motion to accept the 2018 Memo of Understanding as presented. Seconded by Fortney. Motion carried. Niemcek stated that the $1,500 maintenance payment for 2017 will need to be deferred. Johnson made a motion to approve the board meeting minutes from November 6, 2017. Seconded by Fortney. Motion carried. Pettit made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Fortney. Motion carried. Under old business the board discussed the Old Mill Buildings. After discussion Fortney made a motion to withdraw from the HMGP application (FEMA-4288-DR-WI) for the Old Mill Buildings and to have the village cleanup the remaining buildings. Seconded by Zegiel. Motion carried. Charley Preusser recommended creating a large plan to help develop the entire park area. Under new business the new building inspector Brad Smrcina submitted for the board to review a Delegation of Authority and Addendum to the Permit Fees Schedule. After discussion Martin made a motion to approve the Delegation of Authority and Addendum to the Permit Fees Schedule. Seconded by Pettit. Motion carried. The Delegation of Authority authorizes Brad Smrcina to act on the behalf of the Village of Gays Mills with the 2 Wisconsin Department of Safety and Professional Services Department. The addendum adds a fee of $200 if the building inspector needs to complete the permit for the owner or contractor and to add the fee of $100 if any updates or corrections need to be made on the permit application. Martin made a motion to adopt Resolution 2017-05 which approves the 2018 Budgets and Tax Levy. Seconded by Fortney. Motion carried. The 2018 General Budget approved at $755,000 with a levy of $149,837 and the total mill rate at .0255413880. The 2018 Water Budget approved at $114,510 and the 2018 Sewer Budget approved at $157,567. The board discussed the community room fee exemption request for the Doug Martin benefit. Zegiel made a motion to approve; after more discussion Zegiel withdrew his motion. Harry Heisz and Bob Robinson donated the $50 for the community room fee. The kitchen fee will need to be coordinated with Brad Niemcek. Johnson made a motion to approve election workers for the term January 1, 2018 through December 31, 2019: Chief Inspectors – Craig Anderson and Rachel Jovi. Election Inspectors – Dolores Arnold, Phyllis Bell, Julia Flitch, Donald Lampert, Kile Martz, and Beth Jensen. Seconded by Martin. Motion carried. Fortney made a motion for Election Inspector’s wages to be at $7.25 per hour plus meals in 2018-2019. Seconded by Johnson. Motion carried. The board was informed that with BAPI’s building expansion the TIF district will be receiving additional TIF funds. The board can either take the additional funds and pay on the loan or complete a project listed in the project plan by September 28, 2018. No action was taken. No applications were received for the 2018 swimming pool manager’s position. Fortney made a motion to place the ad again. Seconded by Eitsert. Motion carried. Johnson made a motion to approve a Temporary Class “B” application for Ocooch Mountain Rescue on 2/17/18 through 2/18/18 at 16381 State Highway 131; and to approve operator’s licenses for Shawna Sprosty, Hannah Robertson, Emily Roth, Kevin Burke, Marsha Smith, and Tracy Johnsrude. Seconded by Pettit. Motion carried. Erin Martin provided sample employee review forms and recommended altering forms for village use. A working meeting will be held on December 20th at 2pm. A correspondence was received from Nam Sup Song requesting the village to consider applying for the DNR Mitigation Grant for 207 School Street. The board requested item to be on next agenda. The next board meeting is scheduled for Tuesday January 2nd at 6:00 p.m. No closed session took place. Fortney made a motion to adjourn the meeting at 7:22 p.m. Seconded by Johnson. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 1-2-18