6-6-16_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, June 6, 2016, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Harry Heisz, John Johnson, Paul J. Lomas, Jr., Kimberly Pettit, and Steven Welter were present. Aaron Fortney and Albert Zegiel were absent. The board received verification that the agenda was posted in accordance with the open meeting law. Welter made a motion to approve the board meeting minutes for May 2, 2016 and May 20, 2016. Seconded by Johnson. Motion carried. Welter made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Lomas. Motion carried. No citizens or delegations took place. No public works report was given. Albert Zegiel present at 6:05 p.m. Under Administrative reports Dale Klemme of Community Development Alternatives requested that the board amend the DNR MFC 12131-12.1 Elevation Grant because of resident’s requests; one has requested to be removed from the grant and two others are interested in elevation and flood proofing. After discussion Welter made a motion to amend changes to the DNR grant: to remove 110 Main Street, add 222 School Street for elevation, and add 411 Orin Street for flood proofing. Seconded by Pettit. Motion carried. A letter was received from the Department of Natural Resources regarding the former 400 Main Street Amoco Site informing the village that it is responsible for investing and restoring the site from contamination. A bid was received from Metco for Geoprobe, laboratory analysis, and management of the project for $3,574 and a bid from Terracon for file review and site investigation for $1,000. After discussion the board was not sure if borings were necessary at this point and Pettit made a motion to accept the Terracon bid at $1,000 for File Review and Site Investigation Work Plan Preparation. Seconded by Zegiel. Motion carried. Dale Klemme of CDA mentioned that there may be funds for cleanup if necessary. Will Cronin, U-W Extension Community Educator, explained the Farmer’s Market wireless payment processing services which will be covered the first year by the grant and the next two years the market will have to budget for this additional expense. Welter made a motion to approve the terms to the three year Wireless Payment Processing Service Agreement. Seconded by Pettit. Motion carried. 2 Brad Niemcek, Kickapoo Culinary Center Director, reported the kitchen and community room’s activity was slow in May and that he has recently signed up two new clients for the kitchen. Brad is also researching a ramp at the loading docks which pickup trucks could use. Brad Niemcek, Stump Dodger Trail Co-Chair, provided the board with a draft bid request for construction of a surfaced path of 8’ by 1,900’ through the lawn of the Lions Park. The committee is working on providing landowners with a liability insurance policy, announced modification to the south leg of the trail, announced a fundraising campaign will be starting, and that Rachel Jovi is now co-chair of the committee. Miriam Simons, Swimming Pool Manager, informed the board the current staff numbers; there are currently 9 lifeguards and a waiting list for additional bathhouse attendants. Welter made a motion to approve the swimming pool rate changes as presented by Miriam. Seconded by Johnson. Motion carried. After discussion Johnson made a motion to approve the canoeing/kayaking courses at the pool this year. Seconded by Welter. Lomas abstained. Motion carried. Miriam will also check if canoeing or kayaking equipment/instruction is available locally. No action was taken on the junk vehicle agenda item. No action was taken on the Kickapoo Kid’s Memorial agenda item. No response has been received from the Department of Transportation regarding the village’s request on November 24, 2015 for route access on State Highway 131 and State Highway 171 for ATV/UTV’s. Discussion also took place regarding the placement of signs within the village. Under New Business information was provided on a request from BAPI for an easement of 72 feet by 20 feet on Lot 2 of the Applewood Business Park for a retention pond. Lomas made a motion to deny the easement request. Seconded by Johnson. A roll call vote was taken: Johnson and Lomas voted to deny the easement. Pettit abstained. Zegiel, Welter, and Heisz voted against the motion. Motion Failed. Welter made a motion to approve the easement. Seconded by Zegiel. A roll call vote was taken: Johnson and Lomas voted against the motion. Pettit abstained. Zegiel, Welter, and Heisz voted to approve the easement. Motion Carried. The board reviewed the list of properties on the State-Local Grant Assistance Agreement. Discussion took place regarding the dead trees at the Community Commerce Center; the trees failed mid- summer last year and now the Public Works Department has been watching the trees this year to see if the trees will recover. Due to the late freeze some trees are blooming late; if these trees do not bloom at all and appear to be dead the trees will be removed. No action was taken on the 212 Main Street Donation Letter. No action was taken on the regulation of lawn length agenda item. 3 Lomas made a motion to approve the annual Cigarette License applications for Halver’s Town Tap, LLC, J & J on Main, LLC, and The Marketplace Group, LLC, approve annual Machine License Application for Halver’s Town Tap LLC and J & J on Main LLC; approve annual Alcohol Beverage License Applications for The Marketplace Group, LLC, Marcia Swiggum, Class “A” Beer and Liquor ,180 Misty Valley Ave; Kickapoo Exchange Natural Foods Co-op, Robert Van Hoesen, Class “A” Beer and Liquor, 209 Main Street; Sharon’s Red Apple Inn, Sharon Chellevold, Class “B” Beer and Liquor, 317 Main Street; Halver’s Town Tap, LLC, Donald T. Halverson, Class “B” Beer and Liquor, 315 Main Street; J & J on Main LLC, Justina LaLande, Class “B” Beer and Liquor, 312 Main Street; and approve operator’s license applications for Hazel Alvarado, Justina LaLande, John LaLande, Danielle Wilkins, Kimberly Wiegel, Daylene Puckett, Rebecca Salmon, Jeff Welsh, Jamie McBride, Sarah Hanson, Douglas Abbey, Ron McCormick, Laura Halverson, Kesha Blaha, Penelope Tainter, Donald Lampert, Ed Block, Russell Gilbert, Mary Denise Benoit, Miriam Simons, Dave Hackett, Jane Keeley, Jessica Brandt, Christopher Skaaland, Robert Van Hoesen, Donald Stirling, Cynthia Kohles, Rikardo Jahnke, Jordon Bekkum, Morgan Wittkowkse, Tammy Herbst, Melissa Jerrett, Danelle Young, Tanya Peterson, Marcia Swiggum, Kayla Schmit, Lawrence Nelson, Jerry Miller, Dana George, and Steve George. Seconded by Johnson. Motion carried. Lomas made a motion to approve a land lease with James Maybee at 108 Grove Street and a land lease with Mason Evans at 202 Grove Street. Seconded by Zegiel. Motion carried. A final review and request will be sent to FEMA for approval of the land leases. No correspondence or miscellaneous business. Lomas made a motion to schedule the next board meeting for July 11, 2016 at 6:00 p.m. Seconded by Zegiel. Motion carried. Lomas made a motion to adjourn. Seconded by Pettit. Motion carried. The meeting was adjourned at 7:33 p.m. Respectfully Submitted Dawn R. McCann, Village Clerk DRAFT