10-3-16_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, October 3, 2016, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, John Johnson, Paul J. Lomas, Jr., Kimberly Pettit, and Albert Zegiel were present. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Tarasa Lown of the North Crawford School reminded everyone that there will be a Homecoming Parade on Friday October 7th at 1:30 p.m. in Soldiers Grove and next year it will take place in Gays Mills. Under the public works report, Jim Chellevold reported that flood clean-up has started and West River Road has been repaired so that it is drivable. Kate Vereschagin thanked the public works department and fire department for washing the mud and dirt off of the streets. Co-chair of the Trail Committee, Brad Niemcek reported that the trail held up well with the flood, parts are still under water, but that the mud and dirt will need to be removed off of the top. Donations are continuing to come into the office. Brad Niemcek of the Kickapoo Culinary Center reported that the 3rd quarter income for the kitchen and community room were lower but still cash positive. Niemcek also reported that GMEDA (Gays Mills Economic Development Association) would like to discuss renewal of the kitchen management and invited others to bid on the management as well. GMEDA also supports the Post Offices move to the Mercantile and encouraged the village to work towards the Post Office moving in long-term. Item to go to the Public Property Committee. Fortney made a motion to approve the board meeting minutes for September 12, 2016. Seconded by Zegiel. Motion carried. Zegiel made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Fortney. Motion carried. Miriam Simons, Swimming Pool Manager reviewed the budget report for the 2016 swim season. The pool lost $31,774 with the expense of the deck repair included. Simons invited others to help with the vison of the pool in order to spend the remaining Crawford County Community grant funds for swim equipment. Tarasa Lown did state that an extension is available if needed. Under old business there was an email response from Crisse Reynolds, Crawford County Animal Control Officer explaining that she would need volunteer property owners to have places for her to set the live traps. Reynolds also would like area residents informed about the trapping project in case someone’s pet is caught. Kate Vereschagin was present and asked the results of the arborists visit concerning the large ash trees next to their home on village property. Heisz informed her that the trees are stable at this point but the limbs are weak and with the help of Cindy Kohles the village will continue to try and find grants to remove hazardous and dying trees. 2 Cheryl Lasse-Meyer requested the village to transfer adjacent village land of partial lots and alley easement to her mother Darlene Johnson who owns the 314 Main Street property. After discussion Fortney tabled the property transfer request. Seconded by Lomas. Motion carried. Fortney made a motion to Introduce a Resolution to Vacate and Discontinue Portions of North Street and Rebecca Street in the Village of Gays Mills. Seconded by Zegiel. Motion carried. Currently these streets are not in use and notices will be sent to adjacent property owners. In December the resolution must be adopted as well as hold a public hearing to finalize the street closures. No action was taken on Resolution Authorizing the exchange of Real Estate with Crawford County. Fortney brought up the subject of mosquito fogging as other communities still do this and has been done within the village in the past. The board discussed what it would take to start mosquito fogging again; if the village equipment still worked and how much it would cost? Pettit made a motion to advertise for the 2017 Swimming Pool Manager position in October with applications due by November 4th. Seconded by Fortney. Motion carried. Fortney made a motion to refer a sample Emergency Action Plan to the Plan Commission to review and modify for the Village which will give the village orderly procedures in the case of a flood emergency. Seconded by Zegiel. Motion carried. This Emergency Action Plan would allow the village to be in compliance with DNR projects. Fortney made a motion to renew the employee health insurance plan with Gundersen Health Plan (8E) at $4,893 per month. Seconded by Pettit. Motion carried. Pettit made a motion to approve a temporary Class “B” for Societies Sons at 401 Main Street, Lions Club at 212 Main Street, Sportsman’s Club at 325 Main Street from October 7th to October 9th, 2016 and to approve a temporary Class “B” and “Class B” for Kickapoo Exchange at 212 Main Street on October 29, 2016. Seconded by Zegiel. Motion carried. The board scheduled a Finance/Budget meeting for October 24th at 6 p.m. No correspondences. The next regular board meeting is scheduled for Monday November 7th at 6:00 p.m. Fortney made a motion to convene into closed session pursuant to WI. State Stat. 19.85(1)(c) for the purpose of employee reviews. Seconded by Pettit. Motion carried. Lomas made a motion to reconvene into open session. Seconded by Fortney. Motion carried. Fortney made a motion to adjourn at 7:28 p.m. Seconded by Johnson. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk Approved 11-7-16