11-7-16_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, November 7, 2016, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Harry Heisz, John Johnson, Paul J. Lomas, Jr., Kimberly Pettit, and Albert Zegiel were present. Aaron Fortney was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Judy Powell of Crawford County Public Health presented a sign to the village from the Healthy Roots Grant as a reminder to everyone about healthy living within the village. Gloria Wall of Crawford County Public Health provided information to the board regarding Crawford County Environmental Health issues. Tarasa Lown of the North Crawford School thanked the board for the use of the Community Commerce Community Room for student testing. Aaron Fortney arrived at 6:10 p.m. Under the public works report, Jim Chellevold reported that winterizing has begun, the street sweeper has been fixed, and there was maintenance done on the backhoe. Cindy Kohles Volunteer Forester updated the board on the forestry grants. The 2017 American Transmission Company grant has been submitted to purchase trees and the village should be notified by the end of the month if awarded. The 2017 DNR Urban Forestry grant has been submitted and Kickapoo Cultural Exchange is willing to partner with a $2,000 donation as well as other funds may be found for tree plantings on private land. A 4-H group has volunteered to assist with the planting of trees on private land. The DNR has approved the choice of trees and bid requests will be mailed. Local Boy Scout Troops who will work with Cindy have volunteered to assist in providing a private land tree inventory. In order to complete the 2016 DNR Urban Forestry grant the tree management plan must be approved. Cindy provided the board with a draft tree management plan and is waiting for the DNR’s review and approval. Once that is complete request to be reimbursed can be submitted. Cindy reviewed the village tree ordinance in Title 6 Public Works Chapter 4; 6-4-2(e) areas 4’ from curb are trees that are publicly owned, 6-4-3(b) Village Forester is authorized to access private property to inspect trees; 6-4-4(a) Village Forester has authority to plant trees in boulevard; 6-4-5(d) tree clearance issues; 6-4-7(d) Village Forester has authority to enforce trees that are public nuisance on private land. After discussion the village will follow up on a private tree concern. Pettit made a motion to review Village Ordinance Title 6 Chapter 4 Trees and Shrubs in December. Seconded by Lomas. Motion carried. Brad Niemcek of the Kickapoo Culinary Center reported that November usage has been slow. Zegiel made a motion to approve the renewal of the Memorandum of Understanding between the Gays Mills Economic 2 Development Association and Village of Gays Mills to operate the Kitchen and Community Room in 2017. Seconded by Fortney. Motion carried. Co-chair of the Trail Committee, Brad Niemcek reported that modifications will be made to the south leg of the trail and cleaning has begun on the north leg of the trail as well as property owner negotiations. Update from the Plan Commission: Dale Klemme of CDA is assisting with drafting the Emergency Action Plan. The Finance committee met on October 24th and recommend approval as presented of the General Budget. The proposed budget will be published mid-November and the board will hold a public hearing on the Budgets to finalize in December. Miriam Simons, Swimming Pool Manager of the 2016 swim season submitted recommendations to the board regarding the life span of the pool facility, programs, request to evaluate physical condition of facilities and equipment, needed repairs, fundraising, and pool committee. Fortney made a motion to approve the board meeting minutes for October 3, 2016 and Finance meeting minutes for October 24, 2016. Seconded by Pettit. Motion carried. Zegiel made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Fortney. Motion carried. Under old business it was reported that Crisse Reynolds of Crawford County Animal Control is continuing to live trap to address the feral cat problems within the village. Fortney tabled the request for the village to transfer adjacent village land of partial lots and alley easement to Darlene Johnston who owns the 314 Main Street property. Seconded by Lomas. Motion carried. Johnson mentioned that some improvements have been made at the culvert on West Point Road. In discussion this road damage will be reviewed with FEMA to see if flood damage funds can be used to repair. No response has been received from DOT regarding the request of ATV/UTV routes on Highway 131 and Highway 171. It was requested that the village have communications with the riding club regarding ATV/UTV signs on routes and intersections. Under new business Fortney made a motion to declare Steve Welter’s board position as vacant and to keep this position vacant until the April election. Seconded by Lomas. Motion carried. Zegiel started the discussion of helping out and placing signs for each individual tenant on the exterior Mercantile sign. It was mentioned that GMEDA is willing to help out with this expense as well. Zegiel 3 quickly received quotes from All County Signs for basic signs at $100 each. Fortney made a motion to table agenda item until details can be finalized. Seconded by Lomas. Motion carried. John Johnson explained that he is still working on the sanitary sewer permit for the house that was moved from Gay Street to State Highway 171 West. The Kickapoo Exchange requested a decrease in fee for the rental of 212 Main Street for their annual rummage sale on January 19th through the 21st. After discussion Lomas made a motion to charge $100 per day. Seconded by Johnson. A roll call vote was taken: Johnson and Lomas voted Yes. Pettit abstained. Zegiel, Fortney, and Heisz voted No. Motion Failed. Fortney made a motion to table agenda item until more details can be gathered. Seconded by Pettit. A roll call vote was taken: Pettit, Johnson, and Fortney voted Yes. Zegiel voted No. Lomas abstained. Motion carried. Johnson made a motion to approve an Operator’s License for Kathryn O’Brien. Seconded by Fortney. Motion carried. The Street Closure Public Hearing and Budget Public Hearing will be held at 6:00 p.m. on Monday December 5th with the board meeting immediately after. After discussion Fortney made a motion to increase the flat fee of each sewer user by $1.00 per month. Seconded by Lomas. Johnson opposed. Motion carried. At the December meeting an Ordinance will be presented for decision. Under correspondences the North Crawford Summer Rec Program sent a thank you card with pictures of the teams for the Village’s donation. Also Ellen Brooks sent information regarding her concerns of mosquito fogging. The next regular board meeting is scheduled for Monday December 5th at 6:00 p.m. Fortney made a motion to convene into closed session pursuant to WI. State Stat. 19.85(1)(c) for the purpose of reviewing Swimming Pool Manager Applications. Seconded by Pettit. Motion carried. Fortney made a motion to reconvene into open session. Seconded by Johnson. Motion carried. Fortney made a motion to adjourn at 8:30 p.m. Seconded by Pettit. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 12-5-16