12-5-16_board_minutes

1 THE VILLAGE OF GAYS MILLS Public Hearing for Vacating and Discontinuing portions of North Street and Rebecca Street was held. Public Hearing for the 2017 Budgets and Levy was held. Minutes of the regular meeting of the Village Board of Gays Mills held Monday, December 5, 2016, which began at 6:04 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:04 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, John Johnson, Paul J. Lomas, Jr., and Albert Zegiel were present. Kimberly Pettit was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Lynn Smith of 214 School Street asked the board if a tree in the boulevard in front of her house would be considered. Under the public works report, Jim Chellevold reported that the public works department spent time working at 212 Main Street and found that the sewer later had internet fiber drilled through the lateral. Under maintenance the snow plow truck was repaired with a new alternator. Cindy Kohles Volunteer Forester updated the board on the forestry grants. The 2017 Urban Forestry Grant was approved for $5,000 and the Kickapoo Cultural Exchange and the Margaret A. Cargill Foundation have provided a match of $5,700. The 2016 Urban Forestry Grant tree inventory has been approved and a reimbursement request has been submitted. The American Transmission Company has not made grant announcements yet. The board received information on the benefits of the Tree City USA Program. After discussion Fortney made a motion to apply for the village to become part of the Tree City USA program. Seconded by Zegiel. Motion carried. Cindy announced that the DNR accepted the Tree Management Plan. Zegiel made a motion to accept the Tree Management Plan as presented. Seconded by Fortney. Johnson opposed. Lomas abstained. Motion carried. Co-chair of the Trail Committee, Brad Niemcek reported that the committee has discussed the route which will be to cross at Rebecca Street for safety purposes. Brad Niemcek of the Kickapoo Culinary Center reported that hazelnut production has started and reminded the board that the building will be five years old in February. As recommended by the Personnel Committee Fortney made a motion to hire Jared Smith as the 2017 Swimming Pool Manager. Seconded by Lomas. Johnson opposed. Motion carried. 2 Fortney made a motion to approve the board meeting minutes for November 7, 2016 and the Personnel meeting minutes for November 21, 2016 as presented. Seconded by Zegiel. Johnson abstained. A roll call vote was taken: Zegiel, Fortney and Lomas voted Yes. Johnson abstained. Motion carried. Lomas made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Fortney. Motion carried. Under Old Business the board discussed helping out with the expense of exterior signs for businesses in the Mercantile. GMEDA (Gays Mills Economic Development Association) did state that they would help out as well with this expense. Zegiel made a motion to pay the remaining balance for exterior signs that is not paid by GMEDA. Motion failed. Pettit arrived at 6:51 p.m. Charley Preusser a tenant of the Mercantile volunteered to survey the tenants to see what the tenants were interested in. Fortney made a motion to table agenda item. Seconded by Johnson. Pettit abstained. Zegiel opposed. Motion carried. Dave Hackett was present to answer any questions regarding the tabled agenda item Kickapoo Exchange requesting for a decrease in fee for the use of 212 Main Street rummage sale. Dave explained that the setup would take place on Thursday and the sale would be on Friday and Saturday with cleanup to take place on Saturday evening. After discussion Fortney made a motion to set the usage fee of $100 for the three days. Seconded by Zegiel. Lomas and Johnson opposed. Motion carried. The board received information that the property at the former Robert E location on Main Street was purchased by FEMA and has deed restrictions which was requested to be transferred to the adjacent property owner, Darlene Johnston. Fortney made a motion to deny the request to transfer property. Seconded by Zegiel. Johnson opposed. Motion carried. Under New Business Zegiel made a motion to adopt Resolution 2016-03 approving Vacating and Discontinue portions of North Street and Rebecca Street (That the following described portion of North Street shall be and hereby is declared and ordered vacated and discontinued: All that part of North Street located Easterly of the West line of Block 1 of the Original Plat of the Village of Gays Mills extended Southerly on a direct line to the West line of Block 2 of the Original Plat of the Village of Gays Mills and Westerly of the Northerly extension of the East line of Block 3 of the Original Plat of the Village of Gays Mills to the North line of said street. And the following described portion of Rebecca Street shall be and hereby is declared and ordered vacated and discontinued: All that part of Rebecca Street located Northerly of the South line of Block 2 of the Original Plat of the Village of Gays Mills extended Easterly on a direct line to the South line of Block 3 of the Original Plat of the Village of Gays Mills and Southerly of the North line of said Rebecca Street). Seconded by Fortney. All in Favor. Motion carried. 3 Fortney made a motion to approve renewal of the village’s property and liability insurance with EMC at $32,734 and to include the data compromise/cyber coverage at a premium of $1,078. Seconded by Pettit. Johnson abstained. Motion carried. The board discussed reviewing the Village Tree Ordinance 6-4-4(a). Fortney made a motion to amend the ordinance at the January meeting. Seconded by Zegiel. Johnson opposed. Motion carried. Fortney made a motion to adopt Resolution 2016-04 approving the 2017 Budgets and Levy: General Budget of $713,800 (includes items approved at the Finance committee on October 24th of the Fire Department budget is showed differently this year with the villages contribution included which will show an increase in income and expenses of $12,060, village contribution to the library of $30,000, a village contribution to the swimming pool of $21,100, new health insurance rates included, employee increases in 2017 of $6,500 as presented, extra funds applied in the park budget for equipment or repairs). Water Budget of $115,260. Sewer Budget of $155,769 and a village tax levy of $139,277 with a gross mill rate of .02475236. Seconded by Lomas. Motion carried. Johnson made a motion to approve Ordinance Amendment (O2013-03) to Schedule A Tile 9 of Chapter 2 regarding increasing the sewer flat fee for each meter size by $1.00 per month. Seconded by Fortney. Motion carried. The Fire Department Officers stayed the same for 2017. Earl Winsor as Fire Chief, Andrew Smiley as assistant Fire Chief, Brent Seiser as Treasurer, and Aaron Fortney as Secretary. Harry Heisz brought up the issue of not having enough interested members of the community to run for the trustee positions. The board discussed waiting till April and leaving the number of trustee positions as six. Johnson made a motion to waive the 212 Main Street fee for the 4-H Tack Sale on February 18, 2017. Seconded by Fortney. Motion carried. Johnson made a motion to approve an Operator’s License for Valarie Ingle. Seconded by Fortney. Motion carried. Fortney made a motion to approve a temporary Class “B” and “Class B” for the Crawford Stewardship Love the Land event at the Community Commerce Center on February 4, 2017. Seconded by Johnson. Motion carried. No correspondences were received. The next regular board meeting is scheduled for Monday January 9th at 6:00 p.m. 4 Fortney made a motion to convene into closed session pursuant to WI. State Stat. 19.85(1)(c) for the purpose of discussing Village Employee bonuses, benefits, wages, 2017 swimming pool wages, and 19.85(1)(e) negotiation of rent and Mercantile lease. Seconded by Lomas. Motion carried. Lomas made a motion to reconvene into open session. Seconded by Fortney. Motion carried. Fortney made a motion to approve General budget full-time and part-time village employee end of the year bonuses, approve Duaine Gander, Cheryl Klekamp, and Terrance Murphy as regular part-time employee which would qualify them as receiving part-time benefits (sick pay and holidays). Seconded by Lomas. Motion carried. Other wage items will be discussed in January. Lomas made a motion to approve 2017 swimming pool wages as: 1st Year Lifeguard at $7.40 ($7.65 with WSI), 2nd and 3rd Year Lifeguard at $7.65 ($7.90 with WSI), 4th and 5th Year Lifeguard at $7.90 ($8.15 with WSI), Year 6 plus at $8.15 ($8.30 with WSI), Head Lifeguard/Assistant Manager at $8.50, Bathhouse at $7.25, 3rd Year Bathhouse at $7.35 and First Year Manager at $5,000. Seconded by Pettit. Motion carried. Fortney made a motion to approve terminating a Mercantile Lease with Jill Riggs, Suite #107 as of 10/31/16. Seconded by Lomas. Motion carried. Lomas made a motion to install test flooring in Mercantile Suite #114. Seconded by Pettit. Motion carried. Fortney made a motion to set upstairs rental rates at 212 Main Street at $125 per month for large office and $100 per month for small office. Seconded by Johnson. Motion carried. Fortney made a motion to adjourn at 8:44 p.m. Seconded by Pettit. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 1-9-17