7-6-15_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, July 6, 2015, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Harry Heisz, John Johnson, Paul J Lomas, Jr., Kimberly Pettit, Steven Welter, and Albert Zegiel. Aaron Fortney was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Welter made a motion to approve the board meeting minutes for May 20, 2015 and June 1, 2015. Seconded by Zegiel. Lomas and Johnson opposed. Motion carried. Johnson disagreed with the Village Attorney’s advice regarding the May 20th meeting and stated that he will be filing a complaint against the village for approving the May 20, 2015 minutes. Welter made a motion to approve the committee minutes for June 10, 2015 and July 2, 2015. Seconded by Pettit. Motion carried. Zegiel made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Welter. Motion carried. Under citizens and delegations Kay Smiley was present and announced that she will be holding a Israeli & Messianic Dance Event on Friday July 10th at 212 Main at 7:00 p.m. and offered her hand water pump to the village in case of an emergency. Joann Gonas a member of the 212 Main Street Committee wanted to clarify how the outside sign was purchased and proposed to sell the sign or move it to a different location. The board members agreed to put it on the next meeting agenda in order to view the sign and think about request. Charley Preusser of the Independent Newspaper stated his opinion regarding the difference of a voice call vote versus a roll call vote. Tarasa Lown of the North Crawford School was present and announced that the space for the exercise equipment from the PEP grant is done and available for students use. Also Jess M. Johnson submitted a letter to the board requesting under the Freedom of Information Act for documents to be provided regarding flood relief from FEMA, state, local and private sources administered in the Village of Gays Mills including all correspondence, contract, payment records, and other relevant information. Under Administrative reports Rachel Jovi reported for the Trail Committee. A written report was submitted mentioning ownership issues of the railroad bed, using village stationary, and launching the first proposed segment of the trail. The next Trail Committee meeting is scheduled for July 9th at 6:00 p.m. In discussion the board agreed that if the committee wanted to use village stationary the items to be placed on stationary would be reviewed by the village office first. 2 Miriam Simons, Swimming Pool Manager, submitted a written report listing improvements to the building, safety, financial management, education, special events, promotions, and needs. Miriam also informed the board that new rope floats are needed. In discussion the board previously approved Miriam to hire any bathhouse and lifeguards as needed. Dylan Ghormley has been working as a substitute in the month of June and will be continuing to working in the bathhouse for the remainder of the season. He will be trying to find lifeguard training. At the Roads and Streets Committee meeting held July 2nd the committee recommended approval of low bid for curb and gutter work to go to Ridge and Valley Concrete in the amount of $17,000, recommended approving the property owners to pay 50% of expenses giving the option of a onetime payment or three instalments on the tax roll with a 3% interest rate, and changed the recommendation to do both the north and south side of the 300 block on Main Street with a public hearing to be held on July 20th at 7:00 p.m. As recommended by the committee Johnson made a motion to approve the recommendations of the bid approval to Ridge and Valley Concrete, splitting expense with property owners at 50%, payment plans, and location of work to be done on the 300 block of Main Street. Seconded by Zegiel. Lomas asked for a roll call vote. A roll call vote was taken: Zegiel, Pettit, Johnson, Welter, Lomas, and Heisz voted Yes. Motion carried. The board received a copy of the 2014 Gays Mills Waterworks Consumer Confidence Report. Johnson made a motion to adopt Resolution 2015-04 approving the 2014 Wastewater Compliance Maintenance Annual Report. Seconded by Welter. Motion carried. John Udelhoven and another member were present from the Crawford County UTV/ATV Club explaining to the board that other townships and villages have either adopted or in the process of adopting ordinances to fit the needs of the municipality to allow UTV/ATV usage on specific roads. The board agreed to review the sample ordinance at the next meeting. Debbie Johnson Olson from the Gays Mills Farmers Market was present and asked the village board if they would consider allowing the Farmers Market to work under the village’s federal id number, which would allow them to comply with a current grant and also to apply for additional grants. The village office had already researched with the insurance company on what the additional cost would be ($25 per year), which the Farmers Market is willing to donate back. After discussion Zegiel made a motion to approve the Gays Mills Farmers Market to operate under the Village and to allow use of the Federal ID number. Seconded by Welter. Motion carried. After discussion Zegiel made a motion to approve the Wisconsin Division of Emergency Management State- Local Hazard Mitigation Grant Program Assistance Agreement Project Grant (4141.4-R) for 600 Main Street. Seconded by Lomas. Opposed by Johnson. Motion carried. Zegiel made a motion to adopt Resolution 2015-05 Authorizing the Purchase of Real Estate located at 600 Main Street (12-131-0133-0000 Assessor’s Lot 6). Seconded by Lomas. Johnson opposed. Motion carried. 3 Pettit made a motion to allow the Crawford County Fair to use the village streets for a 5K walk/run event on August 29, 2015. Seconded by Zegiel. Motion carried. Pettit made a motion to table agenda item – Village Water, Jay Haggerty, who was not present to discuss. Seconded by Johnson. Motion carried. Johnson made a motion to approve a Temporary Class “B” license for the Lions Club at the Lion’s Park on 9/25/15 – 9/27/15 and to approve Operator’s Licenses for Alexandria Jozefowicz, Traci Lund, Lawrence Nelson, Jr., Jerry Miller, and Kayelee Salmon. Seconded by Pettit. Motion carried. Much discussion took place regarding the Floor Drain Ordinance which Johnson requested to be placed on the agenda. Interpretation of Ordinance 9-2-4(1) was not agreed on and items from enforcement to making changes to ordinances to shut-off values in basements were discussed. It was suggested that if anyone wants changes to be made to the ordinance to bring back suggestions to the board at a later time. It was recommended that the Public Property & Cemetery committee meet and discuss the Cemetery Maintenance Contract. The board discussed and agreed to have the Director of Public Works present at the board meetings. It was reported by Johnson that Robert E has a roof leak in his space at the Mercantile. Other maintenance concerns were discussed regarding the bird issues, regular cleanings, and Geraldine Smith’s volunteer work outside. Welter made a motion to approve the next Board Meeting to be scheduled for Monday, August 3rd at 6:00 p.m. Seconded by Johnson. Motion carried. Johnson made a motion to adjourn. Seconded by Welter. Lomas requested a roll call vote. A roll call vote was taken: Zegiel, Pettit, Johnson, Welter, Lomas, and Heisz all voted Yes. Motion carried. The meeting was adjourned at 8:17 p.m. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 8-3-15