8-3-15_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, August 3, 2015, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Harry Heisz, John Johnson, Paul J. Lomas, Jr., Kimberly Pettit, Steven Welter, and Albert Zegiel. Aaron Fortney was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Welter made a motion to approve the board meeting minutes for July 6, 2015. Seconded by Johnson. Motion carried. Welter made a motion to approve the committee minutes for July 14, 2015 and July 20, 2015. Seconded by Lomas. Motion carried. Lomas made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Zegiel. Motion carried. No citizens and delegations took place. Under Administrative reports Jim Chellevold, Director of Public Works, reported that the project for curb and gutter on the 300 block of Main Street will be more expensive since this block is longer than normal blocks. The chip seal project is complete and the majority of the asphalt is complete except for small patches downtown. Welter had a question on the Royal Bank tube and Johnson questioned the distance of the paving project on West Point Road. In discussion Johnson stated that a property owner along the 300 block of Main Street did not understand the notice; that they would be responsible for part of the expense for curb and gutter replacement. As recommended by the Roads and Streets Committee Johnson made a motion to adopt Resolution 2015-06 Declaring Intent to Exercise Special Assessment Powers Relative to the Installation of Curb and Gutter on the 300 Block of Main Street within the Village of Gays Mills. Seconded by Pettit. Welter requested a roll call vote. A roll call vote was taken: Zegiel, Pettit, Johnson, Welter, Lomas, and Heisz voted Yes. Motion carried. As recommended by the Public Property and Cemetery Committee Welter made a motion to approve that the village employees handle the 2016 cemetery maintenance. Seconded by Zegiel. Motion carried. Heisz also explained that the current contractor handling the cemetery has been asked to keep better maintenance. 2 Cindy Kohles, Volunteer Village Forester, reported that the DNR Urban Forestry Grant Application is due on October 1st and asked the village if there is any interest. After discussion Lomas made a motion to table agenda item. Seconded by Pettit. Motion carried. Miriam Simons, Swimming Pool Manager, submitted a written report and discussed events planned, Swimming Pool Plan, inspections, donations, fundraising, creating a swim team, and preparations. Brad Niemcek, Kickapoo Culinary Center Director, reported that the funds are consistently the same as last year and the kitchen currently has six clients. Brad Niemcek reported for the Trail Committee. The committee is continuing to work on the trail project and will be having discussion with the county on the project. Also Brad has contacted Village Attorney Eileen Brownlee for legal help. The next Trail Committee meeting is scheduled for August 18th at 6:00 p.m. Harry Heisz reported for the Festival Committee and asked for approval to close part of Railroad Street during the 2015 Apple Festival. Welter made a motion to approve closing the one section of Railroad Street (North of Main Street to first alley) on Saturday and Sunday of the 2015 Apple Festival. Seconded by Zegiel. Motion carried. No action on 212 Main Outdoor Sign. John Johnson was concerned since there has not been any progress on the wayside tree maintenance along State Highway 171 east. John Johnson was concerned for the safety of pedestrians along State Highway 131; he has not had any responses from his letters sent to Department of Transportation in February. Street repair concerns were previously discussed in the Director of Public Works report. Harry Heisz informed the board that the office has requested information regarding the CDBG Housing policies and will continue to report as information comes in. Marcee King was present and requested to have a reduced rate at 212 Main until clients can be built up. Yoga classes would be 1½ hours two times per week. After discussion Zegiel made a motion to allow Marcee King to have a reduced rate for Yoga classes at 212 Main for 6 months once classes start. Seconded by Welter. Johnson opposed. Motion carried. In discussion the board decided to postpone action on an Ordinance to Repeal and Recreate Chapter 4 Title 10 relating to ATV/UTV usage within the village. In the ordinance there is reference to Wisconsin State Statutes 23.33(4) which the members wanted to have a chance to review. Zegiel made a motion to table. Seconded by Lomas. Motion carried. 3 Johnson made a motion to approve a Temporary Class “B” license for the Crawford County Fair at 17725 State Highway 131 from August 26th through August 30, 2015. Seconded by Lomas. Motion carried. Johnson made a motion to approve Operator’s Licenses for Danelle Young, Jane Keeley, Cindy McCullick, and Tiana Hardy. Seconded by Lomas. Motion carried. The cleaning position for the Community Commerce Center and Mercantile was discussed. Currently the village is paying for the cleaning out of the General Fund and has not found anyone interested or qualified for the Experience Works program. Paul Heisz informed the village that he will be retiring in November. The board will need to begin discussion on a replacement. After discussion Lomas made a motion to have a plaque of recognition for over 20 years of services made. Seconded by Zegiel. Motion carried. A Personnel and Budget meeting was scheduled for August 24th at 6:00 p.m. After discussion Zegiel made a motion to allow the Gays Mills Food Pantry the use of Mercantile Suite 122 of 786 square feet for one year for $250 each month which will include utilities. Seconded by Welter. Johnson opposed. Motion carried. The board received a copy of a response sent by the Village to Jess. M. Johnson’s open record request. Per the village attorney the request needed to be more specific on the subject matter and length of time. Verbally Jess Johnson responded that he will be breaking down his request with at least 25 open record requests at a later time. Welter made a motion to approve the next Board Meeting to be scheduled for Monday, September 14th at 6:00 p.m. Seconded by Pettit. Johnson opposed. Motion carried. Welter made a motion to adjourn. Seconded by Pettit. Motion carried. The meeting was adjourned at 8:03 p.m. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 9-14-15