___5-2-16_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, May 2, 2016, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, John Johnson, Paul J. Lomas, Jr., Kimberly Pettit, and Albert Zegiel were present. Steven Welter was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Fortney made a motion to approve the board meeting minutes for April 4, 2016. Seconded by Lomas. Motion carried. Fortney made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Lomas. Motion carried. No citizens or delegations took place. No public works report was given. Under Administrative reports Brad Niemcek, Kickapoo Culinary Center Director, reported the kitchen and community room’s activity was slow in April and that he had recently completed a food safety course. Brad Niemcek, Stump Dodger Trail Chair, announced the ground breaking event held on April 30th at the Lions Shelter had 20 volunteers helping with marking the trail, picking-up trash, and clearing brush. Under Old Business Lomas discussed that junk vehicles are still an issue in the village and would like the ordinances to be enforced. The junk vehicles or unlicensed cars are not along the streets but are on private property. Items will be discussed with Village Police Officer. Under New Business Paul Lagan author of The Amazing Journey of the Kickapoo Kids was present and requested a memorial or plaque in Gays Mills to remember the North Crawford baseball team in the 1950’s. It was mentioned that a good place for this would be at the old school site at 600 Main Street along the Kickapoo Stump Dodger Trail. After discussion Lomas made a motion to research the cost of a plaque or memorial. Seconded by Fortney. Motion carried. The board discussed that Cindy Kohles has done a large amount of volunteer work for the village and would like to show appreciation covering some expenses such as fuel and mileage for her volunteer work towards the Urban Forestry Grant. Fortney made a motion to have $150 set aside out of the Forestry Budget line towards any gift cards of her choice. Seconded by Zegiel. Lomas abstained. Motion carried. Driftless Wisconsin sent a donation request to the board for a match towards the Joint Effort Marketing Grant. The board discussed which budget line to use if they donated. Discussion then turned to the 2 Kickapoo Stump Dodger Trail with Johnson asking which budget line was being used for the trail project. It was explained at this point any trail expenses would be reimburse by the donations being received. More discussed took place regarding trail maintenance and funds. Pettit made a motion to make a Supporting Sponsor donation of $250 to Driftless Wisconsin which will come out of the Tourism budget. Seconded by Zegiel. Motion carried. Fortney made a motion to approve a Temporary Class “B” license application for the Kickapoo Cultural Exchange on 5/7/16 at 209 Main Street. Seconded by Johnson. Motion carried. Under correspondences and miscellaneous Heisz reported that Jill Riggs moved into a large space at the Mercantile Center and that the upstairs offices of 212 Main have been rented out one day a week. Johnson asked if anyone had heard back from the auto glass company who contacted the village back in October of 2015 regarding a lot to build on. Lomas made a motion to schedule the next board meeting for June 6, 2016 at 6:00 p.m. Seconded by Pettit. Motion carried. Miriam Simons gave an update regarding the up-coming swimming season. Proposed to open the pool on June 7th and close on August 27th, hold an anniversary celebration of 60 years in operation, hold themed parties one per month, hold private pool rentals, designated family times, apply $2,000 grant that was received. Expressed hopes to increase usage, income, supporters and decrease expenses. Would like to recommend the positions for employees - one lead bathhouse attendant and one lead lifeguard, to paint lines for swim team, requesting more signage for pool, and discussed maintenance issues. Fortney made a motion to adjourn into closed session pursuant to Wi. State Stat. 19.85(1)(c) for the purpose of swimming pool employment. Seconded by Lomas. Motion carried. Fortney made a motion to go back into open session. Seconded by Pettit. Motion carried. In discussion the board approved appointing Albert Zegiel as the board representative Miriam can work with regarding pool issues, approved getting an estimate which will cost $100 to have a contractor look at the concrete floor for repairs at the pool, approved taking additional applications for bathhouse and lifeguards if needed, and to authorize hiring by Miriam and Zegiel. Lomas made a motion to authorize Miriam Simons to interview six bathhouse applicants and four lifeguard applicants and to authorize hiring after interviews. Seconded by Fortney. Motion carried. Lomas made a motion to adjourn. Seconded by Fortney. Motion carried. The meeting was adjourned at 8:04 p.m. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 6-6-16