10-5-15_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, October 5, 2015, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Harry Heisz, John Johnson, Paul J. Lomas, Jr., Kimberly Pettit, and Steven Welter. Aaron Fortney and Albert Zegiel were absent. The board received verification that the agenda was posted in accordance with the open meeting law. Welter made a motion to approve the board meeting minutes for September 14, 2015. Seconded by Lomas. Motion carried. Lomas made a motion to approve the committee minutes for September 28, 2015. Seconded by Pettit. Motion carried. Lomas made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Welter. Motion carried. Under citizens and delegations Tarasa Lown of the North Crawford Schools informed the board that the school is creating a list of people who could speak to the students and share their talents. Aaron Fortney arrived. Jay Haggerty asked the board if someone was hired to replace Paul Heisz yet? Interviews are scheduled for this week. Under Administrative reports Director of Public Works, Jim Chellevold reported that the project for curb and gutter work on the 300 block of Main Street should be finished by the end of the week. Johnson questioned why there was not a contract for the curb and gutter work and that more work is being done then originally quoted. Heisz clarified that the property owners had requested the additional work to the sidewalks and the village had set aside extra funds in case of additional findings during this project. Johnson also questioned the alfalfa crops on village land along Royal Avenue. Miriam Simons, Swimming Pool Manager, reported the swimming pool is within budget but additional items still need to be added. As of mid-September the pool budget is at $-29,646 with a 2015 yearly budget at $-30,306. Simons recommended for next year a swim team, a pay increase for employees, and more swimming lessons. The Crawford County Community Grant was submitted for the swimming pool with a $2,000 request for increased training, equipment, and workers. Wisconsin Badger Pools 2 looked at the pool and said repairs to deck and drain will be needed in the future. Swimming pool repairs will go to the Public Property Committee. Brad Niemcek, Kickapoo Culinary Center Director, reported that the kitchen had 104 hours of use in the month of September. Brad Niemcek reported for the Trail Committee, in the month of September the main focus has been on fundraising at the Apple Festival which collected $200. The next item the committee will be working on is a budget and grant requests. Cindy Kohles, volunteer village forester, submitted a written report which addressed concerns regarding declining trees and emerald ash borers. Both grants were submitted for the DNR Urban Forestry Grant and the American Transmission Company Grant. Kate Vereschagin was present and expressed concerns regarding the declining trees next to her home on Park Street and asked if there would be plans for removal when possible. Heisz informed the board that the Plan Commission approved a design review on a parking lot addition for BAPI at 750 N. Royal Avenue. After discussion Pettit made a motion to table agenda item Crawford County Historical Society request regarding the Log Cabins. Seconded by Fortney. Motion carried. Miriam Simons asked to postpone agenda item 212 Main Building and Proposed Club. The Crawford County ATV/UTV ordinance and village ATV/UTV ordinance were reviewed by Village Attorney Eileen Brownlee and no concerns or differences were found. There was nothing new to report on the CDBG Housing policies. A suggestion was brought to the board on planting prairie grass along the Kickapoo River behind the Lions Park. A soil test can be done and a blend of prairie grass will be created costing around $100 per acre; there are about 3.8 acres in that area. The Gundersen Health Plan employee renewal for December 1, 2015 was received at a monthly premium from $3,893 to $4,156. Fortney made a motion to accept the same health plan with Gundersen Health (8E). Seconded by Welter. Motion carried. The board received the 2014 Audit by Johnson Block. The Crawford County Delinquent Tax Committee contacted the village office and asked if the village would be interested in a piece of vacant property that was foreclosed located along Grove Street. 3 Johnson made a motion to decline the vacant land. Seconded by Lomas. A roll call vote as taken: Johnson and Lomas voted Yes to decline the vacant land. Pettit, Welter, and Fortney voted No. Motion failed. Fortney made a motion to table the agenda item so the property could be looked at. Seconded by Welter. A roll call vote was taken: Pettit, Welter, and Fortney voted Yes to table. Johnson and Lomas voted No. Motion carried. Fortney made a motion to approve a Temporary Class “B” and “Class B” license for the Kickapoo Cultural Exchange on October 10th at 209 Main. Seconded by Lomas. Motion carried. Under correspondence and miscellaneous business the board received an informational letter from Experience Works, a thank you from the Lions Club, and information regarding Paul Heisz’s retirement. Two bills were submitted during the board meeting from Boland’s Repair. Lomas made a motion to approve invoices from Boland’s Repair of $1021.28 and $30.00. Seconded by Pettit. Motion carried. The next Board Meeting is scheduled for Monday, November 2nd at 6:00 p.m. Fortney made a motion to adjourn. Seconded by Lomas. Motion carried. The meeting was adjourned at 7:22 p.m. Respectfully Submitted Dawn R. McCann, Village Clerk DRAFT