12-7-15_board_minutes

1 THE VILLAGE OF GAYS MILLS At 6:00 p.m. the Public Hearing for the 2016 Proposed Budget and Levy was opened. At 6:02 p.m. the Public Hearing was closed. Minutes of the regular meeting of the Village Board of Gays Mills held Monday, December 7, 2015, which began at 6:02 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:02 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, John Johnson, Paul J. Lomas, Jr., Kimberly Pettit, and Albert Zegiel. Steven Welter was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Johnson made a motion to approve the board meeting minutes for November 2, 2015 and approve the Finance Committee meeting minutes for November 2, 2015. Seconded by Pettit. Motion carried. Fortney made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Johnson. Motion carried. Steven Welter arrived at 6:04 p.m. Under citizens and delegations Tarasa Lown of North Crawford School informed the board that the North Crawford School is considering hosting a meeting in February to meet with area businesses to get a better perspective on education needs. Under Administrative reports Director of Public Works, Jim Chellevold reported that he has not heard back from the Department of Transportation on the right-of-way along State Highway 131 North. A proposal was submitted for the Community Commerce Center heating pump unit #1 from Thermo Dynamics. In discussion the board directed Chellevold to call for another quote. Zegiel made a motion to approve the repair be done on the heating pump #1 after the additional quote is received. Seconded by Fortney. Motion carried. Brad Niemcek, Kickapoo Culinary Center Director, reported that the kitchen has been busy during the month of November. Niemcek also suggested a revamp to the Community Room. Any ideas for the Community Room update can be brought back to the Public Property Committee for review. Brad Niemcek, Chair of the Stump Dodger Trail Committee reported that the committee is still working on Property, Fundraising, Volunteers, and Promotions. There is now a Facebook page for the trail and Rachel Jovi has donated 50 walking sticks to be decorated by North Crawford art students and to be sold as a fundraiser. 2 Agenda item 212 Main Building and Proposed Club was postponed. After discussion Pettit made a motion to acknowledge ownership of the Log Cabins in the Log Cabin Park. Seconded by Zegiel. Johnson opposed. Motion carried. The Crawford County Delinquent Committee has deeded over the Grove Street property (12-131- 0108-0000) to the village. The board received a copy of the letter sent from the office on 11/24/15 requesting DOT to approve ATV/UTV routes on State Highway 131. The board received a copy of the email from Stan Kaitfors from the Department of Administration (11/23/15) on the department’s response regarding the CDBG mortgaged new construction homes under the Flood Relocation Project. After discussion the board would like the Housing Assistance Committee to review and bring back any further recommendations. Zegiel made a motion to approve the Kickapoo Exchange rummage sale the use of 212 Main on January 28 through the 30th for $100 and any additional requests to be reviewed yearly. Seconded by Fortney. Johnson opposed. Motion carried. Agenda item Animals Running at Large/Limitation on Number of Dogs and Cats was recommended to the Public Safety Committee. Johnson approved the 2016 Property and Liability Insurance with EMC of $32,218.00. Seconded by Zegiel. Motion carried. Johnson made a motion to adopt Resolution 2015-08 accepting the 2016 Budget of $681,340 and Tax Levy of $138,454 with a mill rate of .02421808, adopting the Water Budget at $121,200 and Sewer Budget at $149,684. Seconded by Fortney. All in favor. Motion carried Per the recommendation of the Fire Department Johnson made a motion to appoint Earl Winsor as Fire Chief, Andrew Smiley as assistant Fire Chief, Brent Seiser as Treasurer, and Aaron Fortney as Secretary. Seconded by Zegiel. Fortney abstained. Motion carried. Johnson made a motion to approve election workers for the term January 1, 2016 through December 31, 2017: Chief Inspectors – Geraldine Smith and Craig Anderson. Election Inspectors – Dolores Arnold, Phyllis Bell, Julia Flitch, Donald Lampert, and Kile Martz. Seconded by Fortney. Motion carried. Fortney made a motion to table the Solar Permit Application and fee. Seconded by Zegiel. Motion carried. 3 Johnson made a motion to approve Temporary Class “B” license application for Crawford Stewardship Project on 2/6/16 at CCC and Temporary Class “B” license application for Kickapoo Cultural Exchange at 209 Main St Back Room on Dec. 11 & 12th, 2015 & Dec. 18 – 19th, 2015. Seconded by Fortney. Motion carried. Fortney made a motion approving Operator’s License Applications for Brooke McCullick and Victoria Heisz. Seconded by Johnson. Motion carried. Johnson made a motion to adjourn into closed session pursuant to Wisconsin Stats. 19.85 (1)(c) for the purpose of discussing Village Employee bonuses/wage increases. Seconded by Fortney. Motion carried. Zegiel made a motion to adjourn into open session. Seconded by Johnson. Motion carried. Lomas made a motion to give two full-time employees a $500 bonus, divide a full-time bonus with the new full-time employee and retiree; four part-time employees a $250 bonus, one seasonal employee a $125 bonus and the cleaning personnel a $125 bonus. Seconded by Johnson. Motion carried. Johnson made a motion if funds are left from the Health Insurance budget to give health incentive bonuses to two full-time employees at $500, divide a full-time bonus with the new full-time employee and retiree, and four part-time employees a $250 bonus. Seconded by Lomas. Motion carried. No correspondence or miscellaneous business. The next Board Meeting is scheduled for Monday, January 4th at 6:00 p.m. Fortney made a motion to adjourn. Seconded by Johnson. Motion carried. The meeting was adjourned at 7:25 p.m. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 1-4-2016