10-23-23_board_minutes_spec

1 THE VILLAGE OF GAYS MILLS Minutes of a special meeting of the Village Board of Gays Mills held Monday, October 23, 2023, which began at 6:00 p.m. in the Community Commerce Board Room. Roll call was taken with the following present: Ethan Eitsert, Harry Heisz, Larry McCarn, Kevin Murray, and Emily Swiggum. Aaron Fortney and Lee Ruegg were absent. The board received verification that the agenda was posted in accordance with the open meeting law. Emily Swiggum requested to allow for six tree plantings next to the ball diamond for shade, the trees chosen through Roots to Fruits Nursery are 12’ to 15’ fast growing celebration maples which will be planted by Roots to Fruits Nursey. The trees will also be mulched. The North Crawford Softball funds will pay for the trees and installation. The board requested the group to plan the placement of trees with the public works department. After discussion Murray made a motion to approve the six trees to be planted near the ball diamond. Seconded by McCarn. Motion carried. Reviewed the proposed 2024 Budgets. General Budget of $913,225, Water Budget of $123,100, and Sewer Budget of $172,350. o Placed in the 2024 parks budget is $14,000 for equipment. Would like to see funds placed in a savings account each year for equipment up to $2,500. Discussed trading in mowing equipment every two years. Also would like to consider purchasing a baby dump truck. o After learning that the Medical Associates Health Plan does not provide services in the area Murray made a motion to approve the Quartz renewal health plan for full-time village employees. Seconded by Swiggum. Motion carried. o Murray made a motion to renew a 2024 Memo of Understanding for the operation of the commercial kitchen with Jill Riggs (no changes). Seconded by McCarn. Motion carried. 2 o Discussed the swimming pool budget. o Acknowledged that the water reservoir maintenance will be done in 2024. No action or discussion on the tax levy and mill rate, waiting on paperwork. At 6:16 p.m. Murray made a motion to convene into closed session pursuant to Wisc. State Stat. 19.85 (1) (c) for the purpose of compensation or performance evaluation of employees. Seconded by Eitsert. Motion carried. At 7:27 p.m. Murray made a motion to reconvene into open session. Seconded by Eitsert. Motion carried. o Murray made a motion for employee compensation increases for the 2024 budget of a $1.28 for Jim Chellevold, $1.00 for Dawn McCann, $1.00 for Bob Robinson, Richard Robinson an increase of $.50, Bill McCann an increase of $.50, Cheryl Klekamp an increase of $.50, Briana Daivs an increase of $.50, and Linda Sprosty an increase of $.50. Also an increase will be given to Bob Robinson of $.50 each upon the passing of the next two sewer tests. Seconded by Swiggum. Motion carried. Asked to have items placed on the November agenda: covid funds, non-profit room rentals, vehicle mileage log, vehicle/equipment fuel log, and vehicle usage policy. The discussed changes will be revised, and another draft budget will be included into the November board packet. After board review and approval, the draft budgets will be published on 11/16/23. The 2024 Budget and Levy public hearing will be scheduled with the regular December board meeting with the final adopted budget to be published on 12/14/23. Murray made a motion to adjourn the meeting at 7:49 p.m. Seconded by Eitsert. Motion carried. Respectfully Submitted APPROVED 11-06-2023 Dawn R. McCann Clerk