10-22-18_board_minutes_-_spec

1 THE VILLAGE OF GAYS MILLS Minutes of the special meeting of the Village Board of Gays Mills held Monday, October 22, 2018, which began at 6:02 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:02 p.m. Roll call was taken with the following present: Krista Eitsert, Aaron Fortney, Harry Heisz, Kimberly Pettit, Lee Ruegg and Albert Zegiel. The board received verification that the agenda was posted in accordance with the open meeting law. The board reviewed the larger water usages for September and October which were used for flood cleanup. Ruegg made a motion to charge Barb Pettygrove (Account #211) the monthly average and forgive the high water/sewer charges (198,045 gallons). Seconded by Fortney. Motion carried. Ruegg made a motion to charge Kate Heisz (Account #094) the monthly average and forgive the high water/sewer charges (19,810 gallons). Seconded by Zegiel. Motion carried. Zegiel questioned other accounts; the office can review at customers’ requests and bring back to the board at a later date. After reviewing the packet, draft sewer budget, and audit reports Fortney made a motion to keep the sewer rates the same for 2019. Seconded be Ruegg. Motion carried. The draft 2019 Sewer Budget was presented at $145,335. The sewer has a debt payment of $13,860 for 2019 with a loan balance at $846,469. Ruegg made a motion to approve the draft 2019 Water Budget as presented at $112,632. Seconded by Fortney. Motion carried. Currently all debt is paid off for water and draft budget includes a transfer of $9,000 to savings. Board discussed the draft General Budget at $742,000 with debt payments of $54,848. The transportation aid decreased by $8,998. Currently the general budget is paying for the TIF expenses preparing for the new projects and should consider a loan. Included additional funds for fall cleanup. No changes to library budget or swimming pool budget. Health insurance premiums estimates have decreased from $4,209.50 per month to $3,568.43 No action was taken on draft General Budget, can review and make changes till adopted in December. A proposed budget needs to be published mid-November. Fortney made a motion for the Village to consider a line of credit for the TIF project expenses. Seconded by Ruegg. Motion carried. At 7:02 p.m. Fortney made a motion to convene into closed session pursuant to Wisconsin State Statutes 19.85 (1)(c) for the purpose of evaluation of employees. Seconded by Eitsert. Motion carried. At 7:22 p.m. Pettit made a motion to reconvene into open session. Seconded by Eitsert. Motion carried. At 7:22 p.m. Fortney made a motion to adjourn. Seconded by Pettit. Motion carried. Agreed to review Personnel Policies and Procedures Manual on Monday, November 12th at 6:00 p.m. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 11-05-2018