10-21-25 Board Minutes Spec

1 THE VILLAGE OF GAYS MILLS Minutes of a special meeting of the Village Board of Gays Mills held Monday, October 21, 2025, which began at 5:00 p.m. in the Community Commerce Board Room. Roll call was taken with the following present: Ethan Eitsert, Harry Heisz, Larry McCarn, Kevin Murray, Kim Pettit, and Art Winsor. Emily Kinserdahl was absent. The board received verification that the agenda was posted in accordance with the open meeting law. The board introduced the Resolution to vacate and discontinue undeveloped portions of Ten Hills Street in the Village of Gays Mills, Crawford County, Wisconsin. The Plan Commission will schedule a meeting to review. A public hearing will be held December 1st at 6:00 p.m. Notice will be published October 30th, November 6th, and November 13th. Letters will be mailed out to Luke Adams and Nichole Bauer, and the Marketplace. A Lis Pendens will be recorded with the Crawford County Register of Deeds. The board will act on item at the December 1st meeting. The attorney will notify the Department of Transportation. The board received a packet with the draft proposed budgets – General $918,805, Water $123,560, and Sewer $193,910. Murray made a motion to increase the Recycle fee on the tax roll from $55 to $70 to cover the increased cost of recycling services in 2026. Seconded by Winsor. Motion carried. For sidewalks there has been $5,000 placed in the budget for repairs. Also placed public works wages in sidewalks of $4,013. Estimating a price around $7.00 per square foot. The board is estimating the swimming pool repair to be around $20,000 or more, discussed getting a letter out for fundraising. Need measurements and a better quote for repairs. The property and liability insurance amount for 2026 has not been received yet. 2 For the lawn mower trade-in $5,000 has been budgeted for the cemetery and $7,000 in parks. It was noted that the current public works pickup trucks are in bad shape and should be considered to be replaced. It was budgeted to contribute $30,000 towards the library. Board approved for public works to be reimbursed $50 towards steel toed boots. Other items such as coats, shirts, and safety gear are to be purchased by the village. Board approved increasing the Community Room Rental fee for 2026 to $125 for the day. With a minimum of two hours at $50 ($25 per hour) in order to help pay for new chairs. In 2026 the last payment will be made towards the Royal Bank street loan. The board would like to continue making street and road improvements and will consider another loan in 2027. The final payments for TID #1 Royal Bank loan and TID #1 Royal Bank revenue bond will be made in 2026 with TID #1 terminating on 9/28/2026. Percentages in the public works departments have been adjusted to reflect 2025 activities. At 5:50 p.m. Murray made a motion to convene into closed session pursuant to Wisc. State Stat. 19.85 (1) (c) for the purpose of compensation or performance evaluation of employees. Seconded by Eitsert. A roll call vote was taken Pettit, Winsor, Heisz, McCarn, Eitsert, and Murray voted Yes. Motion carried. At 6:03 p.m. McCarn made a motion to reconvene into open session. Seconded by Murray. Motion carried. Murray made a motion to increase the cleaning wages to $15.00 per hour in the 2026 budget. Seconded by Winsor. Motion carried. The board discussed that the plan is still in place for Bob Robinson to receive a $1.00 pay increase once all needed sewer certifications are received and a $1.00 pay increase once all water certifications are received. Other wage increases will be reviewed once the final health insurance numbers are in for 2025. 3 Murray made a motion to renew the employees Quartz health insurance plan Gold G403 HMO. Seconded by McCarn. Motion carried. Adjustments will be made to the proposed budget and presented to the board at the November meeting. Publication of the proposed budgets will need to be published mid-November. Mid-November final levy documents are received then the Tax Increment Worksheet can be calculated, possible changes may be made after worksheet is completed. After Levy is completed the gross mill rate will be calculated and property taxes estimated. In December the board holds a Public Hearing and adopts the budgets with the final budgets to be published. At 6:04 p.m. Murray made a motion to adjourn the meeting. Seconded by Eitsert. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk APPROVED 11-03-2025