8-13-18_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, August 13, 2018, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Krista Eitsert, Aaron Fortney, Harry Heisz, Kimberly Pettit, Lee Ruegg, and Albert Zegiel. Erin Martin was absent. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations. Fortney made a motion to approve Advertisement for Bids on 2018 TID No. 1 Trail Improvements. Seconded by Ruegg. Motion carried. Ads will be placed this week and bids are due on August 30th at 11:00 a.m. Jim Chellevold Director of Public Works reported that he has concerns regarding the swimming pool motor and will plan on making repairs once pool is closed. Also, the merry-go-round at the Log Cabin Park is not working and will try to fix. Brad Niemcek gave a Kickapoo Culinary Center update – currently the kitchen is financially stable and the public works crew did repairs to the kitchen cooling system. Brad would like to have the upholstered chairs cleaned and will be asking for estimates. Cindy Kohles Volunteer Village Forester updated the board on the Tree Board’s recommendations – to install directional signage at the new park (at no cost to the village), to name the park, to have a line item on the budget, to consider applications to Bird City and/or Bee City. Cindy also informed the board that if considering the 2019 Urban Forestry Application a resolution must be considered. Possible items for 2019 grant would be removals, replacements, pruning, mulching, with cost sharing match possible with Kickapoo Cultural Exchange and Public Works Departments time and possibly a grant application with ATC. Pettit made a motion to adopt Resolution 2018-09 Authorizing the Department of Natural Resources 2019 Urban Forestry Grant Application up to $15,000. Seconded by Fortney. Motion carried. Cindy also mentioned that there is a master gardener volunteering at the Log Cabin Park gardens and the gardens are in need of mulch. Per the recommendation of the Apple Festival/Events Committee Pettit made a motion to approve closure of Railroad Street and Gay Street during the 2018 Apple Festival. Seconded by Ruegg. Motion carried. Fortney made a motion to approve the July 2, 2018 minutes. Seconded by Pettit. Motion carried. Pettit made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Ruegg. Motion carried. Lysianne Peacock gave a Swimming Pool Update – total visits so far are up to 2,080 with 46 Wauzeka lessons, 20-night lessons, and 30 attending the last Pool Party. Lysianne is currently working on employee evaluations and recommendations and will be holding a staff pool party on Friday. Candy and ice cream prices will be dropped in order to clear out inventory. There has been a loose dog issue that has continued all summer. A quote was received for a portable cartridge vacuum with accessories of $1,746.97 and a DuraMAX Duo Jr Pool Cleaner of $4,498.00. Zegiel 2 made a motion to approve the purchase of the cartridge vacuum in the amount of $1,746.97. Seconded by Fortney. After discussion Zegiel and Fortney both rescinded their motions and would like to see if there are any sales at the end of the season. Under Old Business Fortney made a motion to table agenda item Land Lease request for 204 Railroad Street until the trees can be removed. Seconded by Ruegg. Motion carried. Agenda item Unlicensed Vehicles – after discussion it was decided that the Public Safety Committee (Erin Martin, Kim Pettit, and Harry Heisz) will meet to review Title 10 Ordinance regarding Abandoned and Junked Vehicles and send out notices after review. Reviewed 212 Main Street’s need of repairs – side door replacement, door threshold, roof, shrubs, and front entrance concrete. A new refrigerator was replaced in July. Board asked for quotes on roof and will discuss once received. A letter requesting the speed limit to be lowered on State Highway 131 was sent to the Crawford County Highway Committee. The committee will be meeting on Thursday, August 16th. A couple of notices were mailed out in July regarding length of lawn, grasses and weeds. Concerns were also mentioned regarding flower beds with weeds. The mosquito fogger is operational. No further action due to end of summer season. The board received Rick Sanford’s request to display art. The board had several questions regarding how displayed or mounted, liability, and uses of room. Fortney made a motion to table. Seconded by Zegiel. Motion carried. Ralph Lomas had concerns regarding sidewalks that need repaired and listed serval locations. Ralph Lomas had concerns regarding fire hydrants not working. Board asked when the next time the hydrants will be flushed? Heisz mentioned that he had received some complaints about the water. Chellevold stated that hydrants get flushed two times per year and will be done again after Apple Festival. Ralph Lomas also brought up cemetery maintenance issues regarding the condition of the shrubs. Board discussed to have the shrubs removed in fall and either fenced or replant in the spring. The board received a copy of John Johnson’s request to close the Old Gays Road dump which is Johnson’s property that he has made available for the village to use. Per Johnson’s request the village will no longer use or maintain the dump and has placed a notice in the newspaper for residents to no longer use. The Village asks that all residents set yard waste along-side of street for village to pick up on Monday mornings. Agenda item: Park Bleachers, benches, picnic tables and weeds – Chellevold has purchased the lumber to repair three benches at the Log Cabin Park. Heisz would like to see the last wooded bleacher replaced. Agenda item: swimming pool maintenance - board discussed again that camera’s need to be a priority, better lighting, and sand blasting were also discussed. Ruegg, Fortney, and Eitsert agreed to work on swimming pool maintenance issues. 3 Fortney made a motion to adopt the Crawford County Hazard Mitigation Plan 2018 – 2022. Seconded by Pettit. Motion carried. Charley Preusser presented to the board to have the village support the telecommuting resolution which is an economic development tool with possible funding and status. After discussion Pettit made a motion to adopt Resolution 2018-10 Support of Telecommuting Opportunities and Telecommuter Forward Certification. Seconded by Fortney. Motion carried. Fortney made a motion to approve operator’s licenses to Cecilia Johnson, Valarie Ingle, Shawna Sprosty, Hannah Robertson, Carolyn Swiggum, Todd Brudos, Carissa Bell, Elizabeth Lyon, Emily Swiggum, and Veronica Geddes and to approve Temporary Class “B” license for Societies Sons M/C at 401 Main Street on September 28 through September 30, 2018. Seconded by Pettit. Motion carried. The board discussed changing the prices of the lots in Site A in order to attract more homes to be built. Lots are currently $8,000 each with additions of $4,086 for utility hookups. After discussion Pettit made a motion to change the price of Site A lots from $8,000 to $6,000 ($10,086 with utility hookups included). Seconded by Fortney. Motion carried. Kayla Schmit would like to request to purchase Lot 6 in North Mills (509 Sunset Ridge). Pettit made a motion to sell Lot 6 to Kayla Schmit for $10,086. Seconded by Fortney. Motion carried. After reviewing the floor at the Mercantile, the plan presented was to fill in Mercantile Suite #126 floor with concrete. Fortney made a motion to approve the village to purchase the concrete and hire Ivan Heisz for the labor. Seconded by Ruegg. Motion carried. Heisz stated that he requested other contractors to bid but did not receive any responses back or the contract could not get to the project until late in the year. The village board was presented the 2017 Audit Report and Communications. No correspondences were received. Due to Labor Day the next regular board meeting is scheduled for September 10th at 6:00 p.m. Closed session did not take place. Fortney made a motion to adjourn the meeting at 8:10 p.m. Seconded by Eitsert. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk Approved 9-10-18