1-13-20_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, January 13, 2020, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, Larry McCarn, Kevin Murray, Kim Pettit, Lee Ruegg and Albert Zegiel. The board received verification that the agenda was posted in accordance with the open meeting law. No Citizens or delegations. Under the Public Works report Jim Chellevold reported that he received a quote for a 60” broom attachment that mounts on the lawn mower tractor for $3,350. McCarn made a motion to approve the purchase of the broom. Seconded by Ruegg. Motion carried. Chellevold also reported that he is still working on getting the second sewer pump replaced with B&M Technical Services. Under the sewer report there were no updates on the facility plan, joint wastewater treatment plant, and Rural Development Grant/Loan Application. The Individual Phosphorus Variance has been sent in. The Personnel Policies and Procedures committee will schedule another meeting. Brad Niemcek reported for the Kickapoo Culinary Center and Community Room asking for suggestions from the board on how the management of the kitchen and room should be handled at the end of July. American Hazel Nut Company would like to stay on as clients but do not need the kitchen full-time; looking for other companies that would be interested in sharing the use and expenses of the kitchen. Zegiel made a motion to approve the board meeting minutes of December 2, 2019 and December 16, 2019. Seconded by Ruegg. Motion carried. Pettit made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Ruegg. Motion carried. Nothing new to report under Mosquito Control. No changes to report on the public works School Street clean up – concrete blocks are still there. The dirt pile is intended to be used for repairs on the West River Road. A letter from the Village Attorney has been sent to the private property owners on Grove Street with a camper on blocks and debris in yard. The letter gives them until January 30th to clean up before village takes additional actions. 2 The woodpile has been removed from the Crossroads Park and agenda item can be removed. Under New Business the Swimming Pool Committee would like to consider building a storage unit for the Christmas lights. After discussion Ruegg made a motion to approve the Swimming Pool Committee to move forward on planning and building storage for the Christmas lights. Seconded by Pettit. Motion carried. Zegiel made a motion to approve Resolution 2020-01 authorizing the interest of the Marketplace Group LLC to be transferred and to allow the transfer of property contingent upon the Department of Administration’s review and approval. Seconded by McCarn. Motion carried. On March 31, 2011 a Developers Agreement was signed between the village and the Marketplace Group LLC with terms and conditions to operate in a manner which will help enhance the economic vitality of the village for a period of at least ten years in turn the Marketplace Group received CDBG-EAP relocation flood funds for the project. Fortney made a motion to approve the Ocooch Mt. Rescue ambulance agreement and to make a donation of $3,500. Seconded by Murray. Motion carried. The board reported that there is $30,570.68 left in the 2019 health insurance budget and will discuss details in closed session. Fortney made a motion to approve a temporary Class “B” and “Class B” retailer’s license for Crawford Stewardship Project, Love the Land event on January 25, 2020 at the Community Commerce Center. Seconded by Ruegg. Motion carried. Under correspondence the board was reminded that the new sewer rates will be on the February billing. The next regular board meeting is scheduled for Monday, February 3, 2020 at 6:00 p.m. A Personnel Policies and Procedures Committee scheduled a meeting for Monday, February 10, 2020 at 6:00 p.m. At 6:43 p.m. Murray made a motion to convene into closed session pursuant to Wisconsin State Statutes 19.85(1)(c) for the purpose of employee evaluation. Seconded by Pettit. Motion carried. At 7:07 p.m. Fortney made a motion to reconvene into open session. Seconded by Pettit. Motion carried. Ruegg made a motion to approve 2019 Village Health Incentive Bonuses to three full-time employees of $500, three part-time employees of $250, and one quart-time employee of $100. Seconded by Fortney. Motion carried. Fortney made a motion to adjourn the meeting at 7:10 p.m. Seconded by McCarn. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 02-03-2020