9-12-16_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, September 12, 2016, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, John Johnson, Kimberly Pettit, and Albert Zegiel were present. Paul J. Lomas was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Earl Winsor, Fire Chief, reported to the board that some maintenance will be taking place at the 103 Cedar Street Fire Department. The driveway will be repaired and roof repairs done to the garage. The 2017 Fire Department budget will stay the same and a grant was received for air packs. Currently the department has a full roster and will be having a raffle at the Apple Festival. Tarasa Lown of the North Crawford School announced that there will be a Homecoming Parade on October 7th in Soldiers Grove and next year it will take place in Gays Mills. North Crawford Superintendent Brandon Munson gave a presentation to the board regarding maintenance and facility upgrades to the school. The school will be getting a loan which will increase property taxes $12 on $100,000 per assessed value. Information was given to the board from Davy Engineering who prepared a Notice to Apply for the DNR’s Safe Drinking Water Program. The application would be for the village to install a second well and up to 45% of the project would be forgiven. Fortney made a motion to approve to submit a Notice of Intent to Apply for this program. Seconded by Zegiel. Motion carried. Co-chair of the Trail Committee, Rachel Jovi reported that the trail has been under water from the large amounts of rain and that more work has been arranged for drainage and additional gravel. Currently the fundraising has raised $14,059 of donations and pledges. The committee feels confident that they will be able to raise the $22,500 in cash along with $22,500 of in-kind work. Access to some portions of the north segment of the trail is still under negotiations. Jovi invited board member and the public to walk the trail and also to join them at their Apple Festival tent. Johnson had questions about the north segment of the trail regarding additional insurance costs, cattle, and fences. Also the question was asked about motorized vehicles. Rachel Jovi and Sharon Murphy were able to answer the questions; there are no motorized vehicles allowed on the trail, only if needed will fences and cattle crossings be built, and hoping that there will be continued interest and fundraising in order to cover the additional insurance costs. Per the recommendation of the Plan Commission Fortney made a motion to adopt Ordinance No 2016-02 which Repeals and Recreated Chapter 1 of Title 13 Zoning Map which changes 210 School Street from Commercial zoning to Residential zoning. Seconded by Pettit. Motion carried. 2 Fortney made a motion to approve the board meeting minutes for August 1, 2016 and August 22, 2016. Seconded by Pettit. Motion carried. Miriam Simons, Swimming Pool Manager reported that the pool closed August 27th and that the Kickapoo Stump Dodger is now responsible for cleaning the bathrooms for the remainder of the season. The pool was inspected by the state and a couple of items needed to be addressed. Simons explained that once the expenses have been paid this month a final expense report will be given along with the Crawford County Community Grant final submission. In 2017 the pool will be in operation for 60 years. Fortney made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Pettit. Motion carried. Under old business Johnson revisited his suggestion regarding the upper wayside on State Highway 171 to be cleared for viewing. Dennis Pelock was present and stated that the lower wayside on State Highway 171 has an easement and that he will check on the request and get back to the village. Dylan Ghormley asked if the swimming pool could still be talked about and that he had concerns he wanted to share with the board about his employment at the pool this year regarding management. Later Heisz stopped the conversation and told people who were there to discuss personnel issues need to discuss in closed season. Jay Haggerty was not present to discuss agenda item residential storm water. It was asked if Dale Klemme of CDA has started the additional flood proofing projects. Under new business Crawford County Highway Commissioner Dennis Pelock was present and asked if the village would be willing to swap lots behind Grove Street (Block 1 Railroad addition - village owns north section 1 through 6 and the county owns south section 2-8, it was recommended to make the land ownership cleaner the village could give the north section 4, 5, & 6 to the county and the county would give the south section 2, 3, 7, & 8 to village). The county also asked if the village would consider closing North Street and the north part of Rebecca Street because it is not in use. Fortney made a motion to have the County start the legal process for quick claim deeds and street abandonment. Seconded by Pettit. Motion carried. Under agenda item roads and streets Johnson would like the alleys maintained better. Another concern was mowing along the roads but that item has been completed. Johnson would like to see the Crawford County Animal Control officer here to manage the cat population. The office will contact Crisse Reynolds. Board members received a copy of the 2015 Audit. 3 Pettit made a motion to approve a temporary Class “B” for Societies Sons at 401 Main Street from September 23rd to September 25, 2016. Seconded by Johnson. Motion carried. Pettit made a motion to approve operator license applications for Krista Lessard and Brittany Clark. Seconded by Johnson. Motion carried. The board was given a preliminary 2017 budget to review and asked to hold a meeting later in October to discuss. No correspondences. The next board meeting is scheduled for Monday October 3rd at 6:00 p.m. Fortney made a motion to convene into closed session pursuant to Wi. State Stat. 19.85(1)(c) for the purpose of employee reviews. Seconded by Pettit. Motion carried. Zegiel made a motion to reconvene into open session. Seconded by Fortney. Motion carried. Fortney made a motion to approve wage increases in 2017 totaling $6,500. Seconded by Johnson. Motion carried. The board asked for closed session at the October 3rd meeting as well as asking to discuss mosquito fogging. Fortney made a motion to adjourn at 9:30 p.m. Seconded by Pettit. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 10-3-16