8-12-19_board_minutes_spec

1 THE VILLAGE OF GAYS MILLS Minutes of a special meeting of the Village Board of Gays Mills held Monday, August 12, 2019, which began at 6:03 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:03 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, Larry McCarn, Kevin Murray and Kim Pettit. Lee Ruegg and Albert Zegiel were absent. The board received verification that the agenda was posted in accordance with the open meeting law. The board reviewed the change order for the TID No. 1 Trail Improvement Project with changes made to move the trail to the west side of State Highway 131. After discussion Fortney made a motion to accept the TID No. 1 west side trail project amount of $414,080. Seconded by McCarn. Motion carried. The village office was informed that there is a possible equipment grant with Rural Development. Currently Jim Chellevold is putting together prices and equipment needed. The grant terms and match are not known at this time. Fortney made a motion to apply for the Rural Development equipment grant. Seconded by Murray. Motion carried. The board reviewed the donation list and did not make any recommendations of changes at this time for the 2020 Budget. The board discussed the sewer rates which have been taking a loss for several years. The last rate increase was in 2018 of $2.30 per 1000 gallons. After reviewing the gallon usages and loss of users Murray made a motion to increase the flat sewer fee from $27.50 to $30.00 (other meters to increase by percentages) and the sewer usage fee to increase from $6.90 to $9.40 per 1000 gallons. Seconded by Pettit. Motion carried. The office will prepare an ordinance amendment and notice for rate changes. After discussion the board would like to see an additional $21,000 added to the 2020 budget for much needed street and road maintenance. Currently there is a loan payment of $21,000 in 2020 and 2021. The board would like to see an additional $23,000 for equipment in the 2020 budget for a lawn mower and a used pickup truck. Discussed the replacement of the kitchen manager in August of 2020. 2 Scheduled closed session at the regular board meeting on September 9th to discuss employees’ positions, hours, certifications, and work load. Under the public works department the board reviewed that there is $39,822.74 of funds still waiting to be received from the 2016 flooding from FEMA. The board reviewed the 2018 flood projects. Jim Chellevold was present and discussed with the board bids for sidewalks, curbs, alleys, 212 Main Street repairs, sewer plant repairs, campground repairs, and park equipment repairs. After discussion Murray made a motion to start the process of getting a line of credit of $39,000 with a payment in full in April of 2020 in order to complete the rest of the 2018 flood repairs. Seconded by Pettit. Fortney abstained. Motion carried. The board discussed adding another $2,000 for a fall clean up in 2020. Discussed having a rough draft of the 2020 Budget with the suggestions from tonight included sometime mid-September. The health insurance numbers typically are not available until the beginning of November and other budget numbers would be estimated too. Fortney made a motion to adjourn the meeting at 8:44 p.m. Seconded by McCarn. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 9-9-2019