3-12-18_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular rescheduled meeting of the Village Board of Gays Mills held Monday, March 12, 2018, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, Kimberly Pettit and Albert Zegiel. Krista Eitsert, John Johnson, and Erin Martin were absent. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations took place. Jim Chellevold gave an updated for the Public Works Department. A water main break happened near the Royal Bank which water was shut off on Sunday and repaired on Monday February 26th. Earl Winsor, Gays Mills Fire Department Chief, reported to the board that a new mutual aid agreement is taking place. Mutual Aid Box Alarm System (MABAS) would be setup with the county dispatcher in stages at no extra cost to the fire department. After discussion Fortney made a motion to adopt Resolution (R2018-01) to accept the MABAS. Seconded by Pettit. Motion carried. Winsor also reported that the fire department purchased an air bag system and is still looking for a first response-brush truck. Freeman Township has agreed to half of the year contract with the fire department; Freeman is looking at the possibility of contracting out with Ferryville for fire department services. No report was giving for the Kickapoo Culinary Center. Cindy Kohles, Village Volunteer Forester, reviewed the Urban Forestry work. Scheduled pruning is almost complete. Reviewed the Kickapoo Cultural cost sharing grant and will be using the remaining funds to purchase additional trees. The contracted removal of an Orin Street tree was completed successfully. A Tree Risk Managing course will be available here on April 18th. And the Tree Advisory Board is recommending that the 105 Main Street Land Lease does not get renewed in July with the idea of trees to be place in the two vacant lots. After discussion Zegiel made a motion to approve the recommendations for terrace tree plantings. Seconded by Pettit. Motion carried. (222 School Street, 6’8” wide terrace with swamp white oak, 222 School Street, 6’8” wide terrace with hackberry, 218 Park Street, 9’0” wide terrace with swamp white oak, 204 Railroad Street, 9’0” wide terrace on Park Street side with swamp white oak, 305 Rebecca Street near front of Methodist Church 7’2” wide terrace with little leaf linden, Park Street alongside of Methodist Church, 7’2” wide terrace with amur choke cherry, 400 Orin Street, 6’10” wide terrace with river birch, 414 Orin Street, 6’10” wide terrace with river birch, 103 Main Street near west lot line with black spruce.) Fortney made a motion to approve the board meeting minutes from February 5, 2018. Seconded by Zegiel. Motion carried. Pettit made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Fortney. Motion carried. 2 Kurt Muchow of Vierbicher was present and discussed the Tax Increment District with the board. The end of the expenditure period for the TID is September 28, 2018 which the village will need to have a contract in place by then if they choose projects or the funds will need to pay the loan off early and close out the TID. With BAPI’s building addition there is projected extra revenue of $332,477 in the TID with other possibilities to add to this amount. The village will need to decide if any projects should take place; some suggested projects are reimbursing the general fund interest, extending 3 phase electrical service in the Business Park, a bicycle/pedestrian trail from Business Park to Community Commerce Center, a sidewalk from Mercantile Center to the Marketplace, a bicycle/pedestrian trail from the Community Commerce Center to railroad grade, a bicycle/pedestrian trail from Business Park to railroad grade, dredging pond and creating pedestrian enhancements. Also discussed the possibilities of a three year technical college extension, one year affordable housing extension, 12% rule, and creating new TID’s. The board agreed on having a special board meeting to discuss details and inform members that are not present on Thursday, March 29th at 6:00 p.m. Under new business Fortney made a motion to adopt Resolution (R2018-02) to Submit Grant Application Municipal Flood Control Grant for the Mushroom Factory Acquisition. Seconded by Pettit. Motion carried. Fortney made a motion to accept the One-Pass Garbage and Recycling Collection System with Town and Country Sanitation. Seconded by Pettit. Zegiel abstained. Motion carried. Zegiel made a motion to approve a contract with Town and Country Sanitation beginning April 1, 2018 to April 1, 2025. Seconded by Fortney. Motion carried. There shall be no cost of living increase for the first two years. Years three, four, five, six and seven shall have a maximum cost of living increase of not more than 4%. The contract price per month for garbage is $1,100 and recycling of $500. Fortney made a motion to approve an application for temporary Class “B” license for the Gays Mills Sportsman’s Club on May 5, 2018 at 16381 State Highway 131 (Community Commerce Center). Seconded by Pettit. Motion carried. DPW, Jim Chellevold also wanted to mention he had a question from Village Board member Erin Martin late February about the discoloration of the water. He has called other municipalities in the area and they have found these discoloration issues as well; typically when there is a water main break or iron build up. He will check to see when the water reservoir is scheduled for maintenance. Under correspondences the board received a flyer from Lysianne who is promoting the employment of lifeguards and bathhouse attendants for the swimming pool with applications due March 29th. Received an invitation for a discovery meeting for the Kickapoo River Watershed on March 26th. And received a written requested from Jim and Sharon Chellevold to be consider for a buyout of the Kickapoo Locker (325 Main Street) and Red Apple Inn (317 Main Street). The Board agreed to place the buyout requests on the April agenda. The next regular board meeting is scheduled for April 2nd at 6:00 p.m. Fortney made a motion to adjourn the meeting at 7:03 p.m. Seconded by Pettit. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 4-2-18