09-11-23_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, September 11, 2023, which began at 7:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 7:00 p.m. Roll call was taken with the following present: Ethan Eitsert, Harry Heisz, Larry McCarn, Kevin Murray, and Emily Swiggum. Aaron Fortney and Lee Ruegg were absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Kevin Murray reported an obstruction along the sidewalk of 205 Orin Street that is causing a safety concern. The board directed a letter to be sent out to the property owner and if not taken care of by next week for the public works department to remove obstruction. Under the public works report Jim Chellevold informed the board that Fahrner has completed the sealcoating on West River Road, Old Gays Road, West Point Road, and Opals Lane. The swimming pool is drained and winterized. Park bathrooms and swimming pool showers are still open and will close when the weather gets cooler. Heisz asked for the Dam building deck to be temporarily fixed for safety purposes. Heisz asked if Main Street will be having the crosswalks painted and weeds removed before the Apple Festival. This is on the public works scheduled to be done and the paint has been purchased. High visibility safety shirts have been found at a reasonable price and will be purchased. Also discussed getting the faucets fixed in the Community Commerce bathrooms. There was not a Wastewater Treatment Project update. The library submitted a written request for Community Commerce family bathroom improvements of a step stool so toddlers can reach the sink and a potty-training seat. McCarn made a motion to approve the potty-training seat for the family bathroom. Seconded by Eitsert. Motion carried. Murray made a motion to deny the request of a toddler step stool due to possible liability issues. Seconded by McCarn. Motion carried. McCarn reported for the Development Committee recommending one more extension to John Gibbs for Lot 24. The group plans on meeting with the two purchasers to discuss details of their construction plans. Murray made a motion to approve a construction extension for John Gibbs Lot 24 of subdivision First Addition to North Mills (131-0049-0145) until September 11, 2024. Seconded by Swiggum. Motion carried. A written report was submitted for the kitchen with the Comer Foundation renting the kitchen at the end of September for a week of meal preparation and storage. 2 Murray made a motion to approve the board meeting minutes of August 7, 2023. Seconded by Swiggum. Motion carried. McCarn made a motion to approve payments of the bills as listed in the monthly expense report. Seconded by Eitsert. Motion carried. Eitsert reported to the board that the condition of the Log Cabins are getting worse and wanted to follow up with the group regarding if there are any plans for improvements. The board discussed the possibility of removing the cabins or finding someone who is interested in them. The board will leave this agenda item on in October and members will go and look at the cabins before the next meeting. Under new business Murray made a motion to approve a four-way stop intersection at Rebecca Street and School Street. Seconded by Eitsert. Motion carried. The speed bumps will be removed from Railroad Street due to the parade coming up and can be reinstalled in the spring when traffic picks up again with activities at the park for camping, swimming pool and ball games. The board reviewed the documents submitted by the Department of Transportation on negotiations of new right-of-way and temporary easements for Highway 171 and Highway 131 of $1,400 and $700. After discussion Murray made a motion to accept both offers along with asking for additional funds for the replacement cost of the apple tree in Crossroad Park. Seconded by Eitsert. Motion carried. McCarn made a motion to approve a tobacco license for Dante’s/Cardinali Management and approve a temporary “Class B” license for Societies Sons M/C at 401 Main Street on September 22 – September 24, 2023. Seconded by Murray. Motion carried. No correspondences. The next regular board meeting has been scheduled for Monday, October 2, 2023, at 7:00 p.m. Murray made a motion to adjourn the meeting at 7:38 p.m. Seconded by Eitsert. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk APPROVED 10-03-2023