9-11-17_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, September 11, 2017, which began at 6:02 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:02 p.m. Roll call was taken with the following present: Krista Eitsert, Harry Heisz, John Johnson, Kimberly Pettit, and Albert Zegiel were present. Aaron Fortney and Erin Martin were absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Cindy Kohles, volunteer village forester, informed the board that she appreciates the new Tree Advisory Board members; they have taken over the responsibility of watering trees. Kohles is continuing to work on the draft DNR grant; hoping to include expense of mulching, public education, treatment of an ash tree in the Log Cabin Park, and training in this grant. Kohles is hoping to match the DNR grant with the ATC grant and Kickapoo Cultural Exchange with the possibility of removing hazardous trees. Charley Preusser asked when the old dam building will be cleaned up and Albert Zegiel inquired about street banners. No Public Works report was given. A written report was submitted to the board from Jared Smith, 2017 Swimming Pool Manager. Brad Niemcek co-chair of the Stump Dodger Trail Committee reported that Rachel Jovi has reviewed sign placement with Jim Chellevold and is now working with All County Signs on constructing the signs. The committee is purchasing bike racks, picnic tables and benches to be placed along the trail. The committee is currently working on a donor appreciation plaque to be placed in the Community Commerce Center. The committee recommends graveling the trail at the end of Rebecca Street east to Railroad Street and from Robb Park towards the shop. The next work days are September 30th, October 14th, and October 28th. The committee is also working on landscaping and fencing plans and will need to draw down funds from the line of credit this month again for trail expense. Brad Niemcek, Kickapoo Culinary Director reported that he has found a free website for wedding advertisements and is suggesting to setup a 3 day rental fee for weddings at a rate of $500, which would include setup on Friday, all day Saturday, and cleanup on Sunday morning. Discussed a deposit for weddings. Also mentioned that there are issues with the kitchen walk-in freezer door, which will need to be repaired. No action was taken on suggestions. Zegiel made a motion to approve the board meeting minutes from August 7, 2017. Seconded by Pettit. Motion carried. Zegiel made a motion to approve all of the monthly bills as listed in the monthly expense report. Seconded by Johnson. Motion carried. 2 No notices for length of lawn, grasses, and weeds were mailed out last month. Under agenda item sewer rates the board received sewer rates from Wilton, Soldiers Grove, Viola, and Cobb for comparison. After much discussion Zegiel made a motion to increase the per gallon sewer rate effective Jan. 1, 2018 an additional $2.30, making the sewer rate $6.90 per 1,000 gallons. Motion failed. Johnson made a motion to increase the per gallon sewer rate effective Jan. 1, 2018 to $9.20 per 1,000 gallons. Motion failed. Eitsert made a motion to set the sewer per gallon rate effective Jan. 1, 2018 to $6.90 and to $9.20 in 2019 per 1,000 gallons. Seconded by Zegiel. Johnson opposed. Motion carried. No Building Inspector bids were received. Johnson made a motion to keep the building inspector bid open for an additional month. Seconded Zegiel. Motion carried. Johnson made a motion to approve closure of up to one block of North Railroad Street during Apple Festival. Seconded by Pettit. Motion carried. Harry Heisz informed the board that the ball park electrical panels need to be repaired or replaced. After discussion the board agreed if amount was less than one thousand dollars to have fixed. Otherwise quotes for repairs should be gathered. After discussion the board agreed to have a draft 2018 Budget prepared for the October 2nd meeting for review and then will decide if a committee meeting should be scheduled. Johnson made a motion to approve operator’s license applications for Richard Jahnke. Seconded by Pettit. Motion carried. Harry Heisz discussed with Dennis Pelock, the Crawford County Highway Commissioner, and informed the board on the possibility of participating with the county, other villages, and townships of extra funds available for paving (Local Road Improvement Plan). No correspondences. The next board meeting is scheduled for Monday October 2nd at 6:00 p.m. Johnson made a motion at 7:36 p.m. to convene into closed session pursuant to Wisconsin State Statutes 19.85(1) (c) for the purpose of discussion of a vacant position. Seconded by Pettit. Motion carried. Johnson made a motion to reconvene into open session. Seconded by Zegiel. Motion carried. Johnson made a motion to adjourn the meeting at 7:46 p.m. Seconded by Eitsert. Motion carried. Respectfully Submitted - Dawn R. McCann, Village Clerk Approved 10-2-17