7-11-16_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, July 11, 2016, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, John Johnson, Paul J. Lomas, Jr., and Kimberly Pettit were present. Albert Zegiel was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Fortney made a motion to approve the board meeting minutes for June 6, 2016. Seconded by Pettit. Motion carried. Fortney made a motion to approve all of the regular monthly bills as listed in the monthly expense report. Seconded by Lomas. Motion carried. Johnson stated that this month’s bills seem higher than usual. It was explained that some bills are doubled since the meeting is so late in July. No citizens or delegations took place. Peter Dull who rents Flitsch’s storage shed explained before the meeting started that he would have his cars and junk removed by the end of the month. Under the public works report, Jim Chellevold reported that the blue tractors PTO has broken and that he took it to Simpsons Tractor for repairs. Chellevold stated that the 2015 Consumer Confidence Report was submitted and published. Albert Zegiel arrived at 6:04 p.m. After reviewing Fortney made a motion to adopt Resolution 2016-01 for the Wastewater Compliance Maintenance Annual Report which has a grade of 3.62 due to new regulations with phosphorus. Seconded by Lomas. Motion carried. After discussion Fortney made a motion to have the public works department remove the four trees along the cemetery entrances. Seconded by Johnson. Motion carried. The board will review the cemetery budget in the fall to see if funds are available for removal of the shrubs and to replant. Cindy Kohles, Volunteer Forester, reported that an interim report was submitted to the DNR for the Urban Forestry Grant. Kohles is currently working on the village tree inventory with village property wild areas not included. There are two final activities; public outreach and a tree management plan. Kohles is recommending a Tree Management Team of herself, Jim Chellevold, Aaron Fortney, and anyone else who may be interested to contact the office to help in completing a 5 year management plan. The next Urban Forestry Grant for 2017 is due October 1st. The Library Board is requesting to install a Little Free Library in front of the Community Commerce Center where anyone can take a book or give a book. Johnson made a motion to approve the Little Library and to work with Jim Chellevold on placement. Seconded by Fortney. Motion carried. 2 Rachel Jovi, Stump Dodger Trail Co-Chair, provided the board with an update; meetings have been taking place every other Tuesday with everyone welcome, the public bidding process has been completed with one bid turned in which the committee will be reviewing tomorrow. The committee hopes to have a base of gravel on the south leg of the trail by Apple Festival and that TRICOR Insurance is continuing to work on providing additional liability insurance. Per the recommendation of the Plan Commission Fortney made a motion to approve the Comprehensive Future Land Use Map to be changed from Commercial to Residential at 210 School Street. Seconded by Lomas. Motion carried. Miriam Simons, Swimming Pool Manager, informed the board that the pools construction began June 29, 1957 and that the pool was finished the following year; so next year will be 60 years in operation. A rate and program list was handed out to the board. Fortney left at 6:45 p.m. Request for the following repairs were made: chain link clips for the fence, closet roof repair to be done by donated labor, 3 tables and 6 chairs to be sanded and painted by pool staff, grab bars in showers, pool vacuum repairs, and directional signage. Fortney returned at 6:58 p.m. Charity and Bob Smith were present to share swimming pool concerns such as swimming lessons, workers schedules, workers hours, and volunteer workers. Johnson made a motion to approve the listed improvements to be completed (chain link clips for the fence, closet roof repair to be done by donated labor, 3 tables and 6 chairs to be sanded and painted by pool staff, grab bars in showers, pool vacuum repairs, and directional signage). Seconded by Zegiel. Motion carried. Miriam will bring in directional signage quotes to the next meeting. Also discussed were the attendants receiving CPR training since attendants are helping with swimming lessons. It was suggested that if specific items need to be discussed about swimming pool employees that a closed session should be scheduled for a later meeting. Johnson made a motion to approve the low bid from All County Signs for a 48” x 48” single sided with treated lumber frame and post sign of $300 for the Kickapoo Kid’s plaque. Seconded by Fortney. Motion carried. Fortney made a motion to approve the low bid from Metco of $3,574 for site investigation and samples at 400 Main Street. Seconded by Zegiel. Motion carried. Heisz informed the board that the office is reviewing a new draft website that Sara Davis has volunteered to re-build which will be mobile friendly and updated. Pictures are needed as well as a committee to deal with issues as they arise. The office staff will be trained to maintain the website and will be involved with the committee as well as Harry Heisz; anyone interested please contact the village office. Pettit made a motion to approve a donation of $100 to the Crawford County Land Conservation Clean Sweep on October 28th. Seconded by Zegiel. Motion carried. Fortney made a motion to refer Glenn Sitts re-zoning request for 210 School Street to the Plan Commission. Seconded by Lomas. Motion carried. Fortney made a motion to approve applications for temporary Class “B” licenses to the Lions Club on September 23rd through September 25th at the Lions Park, approve Class “B” for Sportsman’s Club on September 24th through September 25th at 325 Main St, and to approve Class “B” for Crawford County on August 24th through August 28th at the Fairground Grandstand. Seconded by Johnson. Motion carried. 3 Johnson made a motion to approve an operator’s license application from Gereon Wellhouse. Seconded by Fortney. Motion carried. Under correspondence the board received a copy of an email looking for a volunteer board member for the Selective Service Wisconsin Army National Guard. The board asked for additional information. At the next meeting more discussion will take place regarding the 2017 Budget. The next meeting is scheduled for August 1, 2016 at 6:00 p.m. Fortney made a motion to adjourn. Seconded by Lomas. Motion carried. The meeting was adjourned at 7:53 p.m. Respectfully Submitted Dawn R. McCann, Village Clerk DRAFT