9-10-18_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, September 10, 2018, which began at 6:02 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:02 p.m. Roll call was taken with the following present: Krista Eitsert, Aaron Fortney, Harry Heisz, Kimberly Pettit, Lee Ruegg, and Albert Zegiel. Erin Martin was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations a flood statement was made by Village President Harry Heisz; only a State Declaration has been made at this point. Dumpsters have been provided by the village, a couple more will be placed for residents. Margie Jurgenson wondered if the village will still be having Apple Festival – Yes. Risha Murray would like to see the village have a fall cleanup (next agenda). Mary Green appreciated all the communications and help during the flood. Glenn Sitts wanted to know how the village would handle any abandoned homes. Discussed that there are thirty possible homes that will need repairs, at this time the village has no reports of abandoned homes. Maura Otis inquired about the inspections. Wisconsin Municipal Building Inspection did the post-flood inspections and will be finishing the damage reports. Kurt Muchow of Vierbicher was present to submit the bids for the TID No. 1 Trail Improvements. Muchow first explained that the increment value was less than expected at $212,300 instead of $385,000 which will create $25,000 less funds for the project. After discussion Ruegg made a motion to shorten the trail project in the Applewood Business District. Seconded by Pettit. Motion carried. Pettit made a motion to award the TID No. 1 Trail Project to the low bidder A-1 Excavating, Inc at $322,152.00 without the last segment in the Business Park and to approve the three-phase electrical project. Seconded by Ruegg. Motion carried. Under the Public Works report Harry Heisz stated that a couple of homes during the flood had water breaks and the sewer plant is back up and running. Sharon Murphy gave a Kickapoo Culinary Center update – pleased to see that the community room and kitchen could be used for the flood service location which provided meals, clothing, food, and cleaning supplies to people impacted by the flood. The Dirftless Art Festival will be held at the Crawford County Fairgrounds. A bid was received for cleaning the upholstery community room chairs from Brad, Kevin, & Jewell’s Carpet & Upholstery Cleaning for $416. Pettit made a motion to approve bid to clean chairs. Seconded by Fortney. Motion carried. Cindy Kohles Volunteer Village Forester updated the board. Kohles is trying to inspect the village trees after the flood and at this time at least two trees were lost and will re-inspect to see what the long-term impact is on the trees. Some trees have been re-set and staked. There are only a couple of trees left to prune for the 2018 grant and has the 2019 grant narrative complete. An ATC grant will be submitted for planting stock. The committee asked the board to act on the fun colorful directional sign to be installed at the park of Main and State Highway 131 near the bench at no cost to the village. Ruegg made a motion for the group to install the sign as presented. Seconded by Pettit. Motion carried. Fortney made a motion to approve the August 13, 2018 minutes. Seconded by Eitsert. Motion carried. Fortney made a motion to approve all of the bills as listed in the monthly expense report. Seconded by Ruegg. Motion carried. 2 Agenda item Unlicensed Vehicles – the committee meeting was cancelled due to flooding. No list was submitted to office. The board agreed to receive bids on a metal roof for the 212 Main Street. The 212 Main Street building floors, tables, and chairs have been cleaned after the flood. Concerns were mention regarding the basement to be cleaned and sanitized. Nothing new to report on the request to lower the speed limit on State Highway 131. Fortney made a motion to approve operator’s licenses to Katie Eitsert, Tracy Johnsrude, and Lawrence Nelson Jr., and to approve a Temporary Class “B” and “Class B” license for Driftless Area Art Festival on September 15 – 16, 2018 at the Crawford County Fairgrounds. Seconded by Ruegg. Motion carried. Zegiel made a motion to adopt Resolution 2018-11 Authorizing and Ratifying the Conveyance of Real Estate in North Mills and First Addition to North Mills for a price of $6,000 per lot, with sewer hook-up fees of $1,950 and CBU fees of $136, and Alliant Energy services of $2,000 totaling $10,086. Seconded by Ruegg. Motion carried. Pettit made a motion to approve Flood Donation Committee members to handle direct flood funds to people impacted - Larry McCarn, Harry Heisz, Lori Bekkum, and Dawn McCann. Seconded by Fortney. Motion carried. The board discussed the option of adjusting fees of water and sewer for the flood cleanup. Agenda item was tabled. Due to flooding the Kickapoo Exchange Co-op has temporarily moved to the Mercantile Center and has requested a change of location for the alcohol license. Fortney made a motion to approve the new location to 120 Sunset Ridge for the Kickapoo Exchange Co-op alcohol license. Seconded by Pettit. Motion carried. Kickapoo Exchange Co-op is researching the options for their store that was hit by the flood. Their current building is 2600 square feet and are exploring temporary and long-term options along with financial assistants. Questioned what sites are available and costs. Erin Martin submitted her board resignation on September 4th. Fortney made a motion to accept resignation. Seconded by Pettit. Motion carried. Heisz discussed the option of a village employee to use the backhoe for personal use. Agenda item was tabled. Under correspondences the board received a copy of a public notice for the Hazard Mitigation Grant for Song’s Mushroom Farm. Received a public notice for the Crawford County CDBG-EAP hearing and a thank you from the Driftless Wisconsin for their sponsorship. The next regular board meeting is scheduled for October 1st at 6:00 p.m. At 7:23 pm Fortney made a motion to convene into closed session pursuant to Wis. Stat. sec. 19.85(1)(c) for the purpose of evaluating compensations of employees. Seconded by Pettit. Motion carried. At 7:42 pm Fortney made a motion to reconvene into open session. Seconded by Eitsert. Motion carried. Fortney made a motion to adjourn the meeting at 7:55 p.m. Seconded by Pettit. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 10-1-18