11-07-22_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, November 7, 2022, which began at 6:00 p.m. in the Community Commerce Community Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Ethan Eitsert, Harry Heisz, Josh Kasinskas, Larry McCarn, and Kevin Murray. Lee Ruegg was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Public works report was given. Jim Chellevold reported that everything went good during the water hydrant flushing, the street sweeper has been repaired, water shut-off valve has been repaired along State Highway 131 at the mobile home park driveway entrance, and equipment is being prepared for winter. Under citizens and delegations Charley Preusser mentioned some cleaning/maintenance issues that need to be taken care of at the Mercantile. No wastewater treatment project report was given. No Development Committee report was given. Jill Riggs kitchen manager gave a report that written instructions will be placed for all equipment in the kitchen and a letter has been sent to kitchen users about the new client Crawford County with their Monday through Friday senior meal program and that the kitchen can handle multiple users at the same time. A deep clean of the kitchen has been scheduled along with regular cleaning to be done on a weekly basis. McCarn made a motion to approve the 2023 Memo of Understanding with Jill Riggs for the commercial kitchen operation and management. Seconded by Kasinskas. Motion carried. Murray made a motion to approve the board meeting minutes of the October 3, 2022 and October 27, 2022. Seconded by Kasinskas. Motion carried. McCarn made a motion to approve payment of the bills as listed in the monthly expense report. Seconded by Murray. Motion carried. No action on old business agenda items – Dam Buildings west of Kickapoo River, Office Furniture replacement, Park Improvements, and Log Cabins. McCarn made a motion to approve the village office to work with Wind River Financial on setting up and using credit/debit cards for village transactions and to approve the purchase of a tablet. Seconded by Murray. Motion carried. 2 McCarn made a motion to approve a 2023-2024 Maintenance Assessment contract with Equity Appraisal for $6,000 per year. Seconded by Kasinskas. Motion carried. McCarn made a motion to approve WCCU to use the village parking lot who will be providing mobile banking service bi-weekly for 3 hours per visit starting November 16th. Seconded by Eitsert. A roll call vote was taken: Eitsert, McCarn, and Kasinskas voted Yes. Murray voted No. Motion carried. Heisz asked the board to review the rates for the Community Commerce room rentals with a possible consideration on increasing fees. Agenda items was tabled. Scheduled a special meeting for the budget and levy on November 30th at 6:00 p.m. and approved the draft proposed budgets publication for mid-November. No correspondences were received. The next regular board meeting has been scheduled for Monday, December 5th immediately after the public hearing for the 2023 Budget and Levy. At 6:45 p.m. Murray made a motion to convene into closed session pursuant to Wisconsin State Stat. 19.85 (1)(e) for the purpose of deliberating the purchasing of property, Wisc. State Stat 19.85(1)(f) for the purpose of investigation of complaint, and Wisc. State Stat. 19.85 (1)(c) for the purpose of employment review. Seconded by Eitsert. Motion carried. At 7:22 p.m. Murray made a motion to reconvene into open session. Seconded by Eitsert. Motion carried. Murray made a motion to allow Dawn McCann to use accumulated vacation time overages within the next 6 months (first warning). Seconded by Eitsert. Motion carried. Murray made a motion to allow payment of half the accumulated vacation time overages to Jim Chellevold due to a miscommunication on allowable hours and the other half will be forfeited (second warning). Seconded by McCarn. Motion carried. The board brought back the public works agenda item that the village has been unable to purchase a used pickup truck or mini-dump truck due to quick sales. McCarn made a motion to approve the purchase of a pickup truck of up to $5,000 and to approve the purchase of a mini-dump truck up to $10,000. Seconded by Eitsert. Motion carried. Murray made a motion to adjourn the meeting at 7:37 p.m. Seconded by Eitsert. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk APPROVED 12-05-2022