06-07-21_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, June 7, 2021, which began at 6:00 p.m. in the Community Commerce Community Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Harry Heisz, Larry McCarn, Kevin Murray, Seamus Murray, Lee Ruegg, and Josh Kasinskas. Aaron Fortney was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Aaron Fortney was present at 6:01 p.m. Under citizens and delegations Craig Anderson made a complaint about small dirt bikes being driven around the village with loud exhausts. Heisz will follow-up with complaint. Harry Heisz gave the Public Works report. A copy of the Compliance Maintenance Annual Report was submitted with a GPA of 4.0. Ruegg made a motion to adopt Resolution 2021-05 Gays Mills Wastewater Treatment 2020 CMAR. Seconded by K. Murray. Motion carried. Heisz informed the board that many of the public works projects are being completed due to having the extra part time workers hired. There was nothing new to report from Town and Country Engineering on the sewer project. Dale Klemme of Community Development Alternatives and Guy Nelson of GT Nelson who has the contract for the 207 School Street demolition was present to discuss change order requests. In the bid specs each bidder was to allocate 15 asbestos dumpsters at $1,000 each. The waste hauler charged a flat fee of $1,000 per dumpster plus an additional weight fee. The difference between the allocated dumpster fees and weight fee is $2,551.60. The removal of the sidewalks was not part of the original bid and later was asked that the contractor remove. An additional change order request of $7,500 was submitted for the removal of sidewalks. The contractor also asked for an additional $12,900 for removal of unknown footings and concrete below the surface. K. Murray made a motion to approve the change order of $7,500 for the sidewalk removal. Motion Failed. Ruegg made a motion to approve change orders of $2,551.60 for dumpsters and $7,500 for the sidewalk removal. Seconded by Kasinskas. Motion carried. Klemme has submitted an amendment to DNR and FEMA for the additional expense and the project must be completed by the end of July. Craig Anderson commented that he was happy to see that the contractor took the time to salvage items out of the building. 2 Kayla Fortney was present and reported to the board that on June 5th opening day of the swimming pool there were 107 swimmers with another 62 the next day. Kayla is recommending hiring an additional 10 lifeguards and 6 more bathhouse employees. The pool is in need of a cash register, umbrellas for the lifeguard chairs, and a swimming pool vacuum hose. Kayla asked to use the funds from the fundraising account to purchase the needed items. Kayla also asked if the village could purchase Red Cross Swimming Suits and later have the lifeguards pay back the village by having the expense taken out of their checks or full payment from lifeguards. The board verbally approved the lifeguard swimming suit purchase with a plan for the employees to reimburse the village. K. Murray made a motion to approve the list of items needed for the pool to be paid out of the swimming pool fundraiser account contingent upon the Friends of Gays Mills Committee’s review. Seconded by Ruegg. Motion carried. McCarn made a motion to approve hiring Bathhouse Employees: Jax Yonker, James Carstens, Miles Kandler, Mara O’Brien, Alivia Mellem and to hire Lifeguard employees: Quentin Lathrop, Rachael Peterson, Liam O’Brien, Annie O’Brien, Helen Carstens, Samuel Gallagher, Marco Esparza, Riley Chellevold, Dominic Carstens, and Barbra O’Brien. Seconded by K. Murray. Motion carried. Kasinskas had some recommendations of concessions, gathering emails, and updates in the newspaper. A written report was submitted from the Library for their board member positions. Current members are Rebecca Eby, Emily Bialkowski, and Marla Heisz. Kim Pettit’s seat as a village board member needs to be appointed and Cindy Kohles served her term and is not looking to be re- appointed. The Library is recommending Marla Heisz to be reappointed and to add new member Lois Schwert. Fortney made a motion to approve Library Board Members Marla Heisz with a two- year term, Lois Schwert with a three-year term and Lee Ruegg as the Village Board representative. Seconded by McCarn. Motion carried. A kitchen report was not given. McCarn made a motion to approve the board meeting minutes of May 3, 2021 and May 10, 2021. Seconded by Ruegg. Motion carried. Ruegg made a motion to approve payment of the bills as listed in the monthly expense report. Seconded by McCarn. Motion carried. Heisz would like to get a group of skilled volunteers to work on the 212 Main Street roof. Carol Roth of Driftless Development introduced herself to the board and thanked the board for the donation made from the village. A handout was provided with results from the listening sessions with five priorities of the county citizens - 1) Attracting young families and workers 2) Increase Housing Options 3) Improvements to Schools 4) Broadband 5) Revitalize Business District and Downtowns. A position is available for a Main Street Coordinator with Driftless Development. Roth will continue to provide the village with economic development resources, asked the board 3 what Gays Mills priorities are, invited board members to attend monthly meetings and encourage the board to use this resource available to them. A written report was received from Todd Halvensleben of Vierbicher for the TID Trail Project. Pay Request 3 was submitted for the TID Trail Improvement Project of $56,875 which includes Change Order 2 for the street light being relocated of $3,271. A projected final project cost was also submitted and a work schedule of A-1 to place topsoil and landscape next to the trail in the next few days, sign and fencing are expected within 2-3 weeks, the DOT will have the County install the new signs and pavement markings. K. Murray made a motion to approve Pay Request 3 and Change Order 2 with A-1 Excavating of $56,875. Seconded by Fortney. Motion carried. K. Murray made a motion to adopt Resolution 2021-06 Authorizing the Issuance and Sale of $230,000 Tax Increment Revenue Bonds. Seconded by McCarn. Motion carried. A quote was received from Alliant Energy for 3 different routes of 3 phase electrical in the Applewood Industrial Park. The entire route was quoted at $63,000, north route at $39,000, and the south route at $33,000. The board has questions of the 3-phase placement on the south route and Heisz will follow up with Alliant Energy and report back at the next meeting. Fortney made a motion to approve the annual Alcohol Beverage Licenses to New Horizons Supply Cooperative, Tanya Peterson, Class “A” Beer and Liquor ,180 Misty Valley Ave; Kickapoo Exchange Natural Foods Co-op, Robert Van Hoesen, Class “A” Beer and Liquor, 120 Sunset Ridge Suite 107; Halver’s Town Tap, LLC, Donald T. Halverson, Class “B” Beer and Liquor, 315 Main Street; M and M Bar LLC, Michael Ehde, Class “B” Beer and Liquor, 312 Main Street. Seconded by K. Murray. Motion carried. K. Murray made a motion to approve Cigarette Licenses to New Horizons Supply Cooperative and Halver’s Town Tap; to approve Machine Licenses for M and M Bar and Halver’s Town Tap; to approve operator’s licenses to Rita Hines, Rebecca Salmon, Doug Abbey, Hannah Robertson, Laura Halverson, Tracey VanFleet, Caleb Lyons, Melinda Ehde, Tiffany Kimpfbeck, Macenzie Hanson, Kristina McCormick, Cecilia Johnson, Jamie McBride, Benedict Gallagher, Penelope Tainter, Cheyanna Washburn, Kayla Schmit, Katie Eitsert, Jayne Gardner, Tanya Peterson, Donald Stirling, Mary Benoit, Robert Van Hoesen, Jane Holzhauer, Tracy Lacina, Dave Hackett, Richard Jahnke, Cynthia Kohles, Donald Lampert, Jane Keeley, Lawrence Nelson Jr., Todd Brudos, Steve George, Dana George, and Veronica Geddes. Seconded by Ruegg. Motion carried. Fortney made a motion to approve a Temporary Class “B” license to Societies Sons on September 24th, 25th, & 26th of 2021 at 401 Main Street. Seconded by McCarn. Motion carried. K. Murray made a motion to approve committees - Assigned Board Committees: Finance Committee – *Harry Heisz, Aaron Fortney, Josh Kasinskas, Larry McCarn, Kevin Murray, Seamus Murray and Lee Ruegg; Personnel Committee – *Harry Heisz, Aaron Fortney, Josh Kasinskas, Larry McCarn, Kevin Murray, Seamus Murray and Lee Ruegg; Road and Streets Committee – 4 *Aaron Fortney, Lee Ruegg, and Seamus Murray; Utilities Committee – Lee Ruegg, Seamus Murray, and Kevin Murray; Public Safety – *Harry Heisz, Josh Kasinskas, and Larry McCarn; Public Property and Cemetery – *Aaron Fortney, Harry Heisz, and Kevin Murray; Library Board – Lee Ruegg; Board of Review – Harry Heisz, Larry McCarn, and Dawn McCann. President Pro Tem – Larry McCarn. Development – Josh Kasinskas, Larry McCarn, and Seamus Murray; Swimming Pool – Josh Kasinskas. Seconded by Ruegg. Motion carried. Under correspondences the board received a note from Sig and Marsha Chestelson on how nice the cemetery looks. Also Heisz updated the board that he is continuing to have conversations to follow up on the unlicensed vehicle notices sent out in March. Due to the 4th of July being observed on Monday the 5th the next regular board meeting has been scheduled for Monday, July 12, 2021 at 6:00 p.m. in the board room. At 7:40 p.m. K. Murray made a motion to convene into closed session pursuant to Wisconsin State Statutes 19.85 (1)(c) for the purpose of reviewing the swimming pool applications and19.85 (1)(e) reviewing of investing of public funds/negotiating of other business. Seconded by Fortney. Motion carried. At 8:04 p.m. K. Murray made a motion to reconvene into open session. Seconded by Fortney. Motion carried. K. Murray made a motion to adjourn the meeting at 8:04 p.m. Seconded by Fortney. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 07-12-2021