02-07-22_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, February 7, 2022, which began at 6:00 p.m. in the Community Commerce Community Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Harry Heisz, Josh Kasinskas, Larry McCarn, Kevin Murray, Seamus Murray, and Lee Ruegg. Aaron Fortney was absent. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations. Heisz gave the public works report. It was recommended to schedule a Cemetery Committee meeting to discuss pricing and opening up the cemetery addition. Asked for ideas on how to handle the continuing beaver issues next to the Community Commerce Center. K. Murray asked if public works could give an estimate of how much time it would take to remove village owned trees on that piece of property. Evan Chambers of Town & Country Engineering was present and discussed that the phosphorus report has been submitted. Discussed with DNR the future loading projections and a call is scheduled with the DNR on E. coli. Ruegg made a motion to continue the sewer project with the future loading projections to be adjusted when reaching the 15 feet of the Kickapoo River when flooding. Seconded by McCarn. Motion carried. S. Murray and Kasinskas reported for the Development Committee. The committee is working on highway right-a- ways, guidelines, commercial lot prices, and additional marketing. The committee asked for funds for social media marketing. Ruegg made a motion to approve $100 for social media marketing. Seconded by K. Murray. Motion carried. A written report was received from kitchen manager Jill Riggs. Reported that one new client is continuing to work on the necessary licensing and recommend not to renew the Restaurant Association membership. Ruegg made a motion to hold off on renewal of the Restaurant Association for 2022 and review again in 2023. Seconded by McCarn. Motion carried. Ruegg made a motion to approve the board meeting minutes of January 3, 2022. Seconded by Kasinskas. Motion carried. McCarn made a motion to approve payment of the bills as listed in the monthly expense report. Seconded by Ruegg. Motion carried. Under old business the board discussed the options to add a new recycling fee to either the tax bills or water bills. After much discussion the board did not take any action on item and will leave on the agenda. Ruegg made a motion to have the village auditors and Public Service Commission review the water department and the public fire protection charges with the boards intentions of changing which funds pay for the public fire protection 2 charges. Last water rate adjustment by the Public Service Commission was back in 2014. Seconded by K. Murray. Motion carried. Joann Gonos reviewed her request of placing bistro tables and chairs and used books in the Mercantile for a community gathering space with no specific hours or need for keys. Charley Preusser showed pictures of the items left in the mercantile shared spaces which include a book cart, chairs, benches, xylophone, and informational signs. After discussion Joann withdrew her request. The board discussed that the Mercantile is a place for business not a community building. K. Murray made a motion to only allow Mercantile business to use the shared space. After discussion K. Murray withdrew his motion. The board did not take any action on Mercantile shared space policies. Heisz asked the board which roof repairs on the Mill House they would prefer? The repair that would bring the roof back to the buildings original restoration or install a pitched roof? The bids that were received will be reviewed again and on Thursday Heisz will discuss with the Friends Committee and bring item back to the board. K. Murray made a motion to adopt Resolution 2022-01 Authorizing and Ratifying the Conveyance of Real Estate of Lot 24 First Addition to North Mills to John Gibbs. Seconded by McCarn. Motion carried. K. Murray made a motion to adopt Resolution 2022-02 Authorizing and Ratifying the Conveyance of Real Estate of Lot 25 First Addition to North Mills to Lee Family Trust and to place a hold on Lot 26 until July 1st. Seconded by McCarn. Motion carried. K. Murray made a motion to approve a 2022 ambulance agreement with Ocooch Mountain Rescue with a $3,500 donation. Seconded by S. Murray. Motion carried. No correspondences. The next regular board meeting is scheduled for Monday, March 7, 2022, at 6:00 p.m. At 7:16 p.m. McCarn made a motion to convene into closed session pursuant to Wisconsin State Stat. 19.85(1)(e) for the purpose of deliberating the purchasing of property and 19.85 (1) (e) for employment positions. Evan Chambers was invited into closed session. Seconded by Ruegg. Motion carried. At 7:46 p.m. K. Murray made a motion to reconvene into open session. Seconded by McCarn. Motion carried. Ruegg made a motion to place an advertisement for the swimming pool manager in the newspaper. Seconded by K. Murray. Motion carried. Ruegg made a motion to hire African Cleaners LLC for the Community Commerce Center and Mercantile cleaning. Seconded by McCarn. Motion carried. Ruegg made a motion to adjourn the meeting at 7:47 p.m. Seconded by K. Murray. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk APPROVED 03-07-2022