11-06-23_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, November 6, 2023, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Ethan Eitsert, Harry Heisz, Larry McCarn, Kevin Murray, and Emily Swiggum. Aaron Fortney and Lee Ruegg were absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Craig Anderson reported that the pickleball group would like to host a tournament and if there is insurance coverage? Heisz responded that this would be treated just like one of the villages parks and would have village coverage. Ethan Eitsert reported that the Fire Department raffle was a success, and the funds from the last four years went towards the purchase of the jaws of life. Heisz gave the public works report that the water has been shut off at the parks, pool, and campground. The campground has been closed for the Friends to set up the Mill House Lights. In the discussion items to follow up on are directional signs for the Log Cabin Park and the no swim signs for the Robb Park. Also discussed installing flags, spinners, or lights on the new stop signs at the intersection of Rebecca and School Street to make the signs more visible. There was not a Wastewater Treatment Project update. There was a written kitchen update from Jill Riggs notifying the board that a deep cleaning in the kitchen will take place. The heat buffet table is listed for sale. Still plan on purchasing floor mats but is consulting with the clients to see what will work best. Also plan on replacing some of the wheels on the storage racks due to dry rot. Swiggum made a motion to approve the board meeting minutes of October 2, 2023 and October 23, 2023. Seconded by Eitsert. Motion carried. McCarn made a motion to approve payments of the bills as listed in the monthly expense report. Seconded by Murray. Motion carried. The board discussed that the Log Cabin windows and doors have not been closed up yet. Village staff is to complete this task with 2’ x 6’ treated boards installed inside the windows and to bar the doors. Heisz will follow up with the public work employees. Murray made a motion to approve a Certified Survey Map which was surveyed, divided, and mapped in the Town of Clayton (File No. 121757 - northeast quarter of the southwest quarter and the southeast quarter of the northwest quarter of section 15, township 10 north, range 4 west). Seconded by Swiggum. Motion carried. 2 Murray approved the draft proposed budgets to be published mid-November. Seconded by McCarn. Motion carried. General Budget of $913,225, Water Budget of $123,366, and Sewer Budget of $172,616. Heisz requested to the board the need to install an electrical meter at Robb Park near where the old school was located for additional power for the Friends Mill House Lights as well as for camping electrical outlets. Murray made a motion to approve installation of an electrical meter at Robb Park. Seconded by Eitsert. Motion carried. The board reviewed the list of allowable room users for the non-profit rate of $100 per year and reviewed the exempted groups as well. Murray made a motion to allow the Blood Drive and Second Harvest to be exempt from room rental fees and to allow Crawford County Agencies (Public Health/UW Ext/Human Services/etc.), Crawford County Community Fund, North Crawford Community Education Foundation, Friends of Gays Mills, American Legion, Lion's Club, Beekeepers, North Crawford School, Library Programing Events, Fire Department, Farmers Market, Crawford Stewardship, Kickapoo Exchange, Connect Communities, Pickle Ball Group, Driftless Wisconsin, and CDA at the $100 per year fee for any room rentals in 2024. Seconded by Swiggum. Motion carried. The board reviewed a quote received from Core & Main for 25 new water meters with auto read for $17,200. After discussion Murray made a motion to approve the purchase of 25 new water meters with auto read for $17,200 with the covid funds (American Rescue Act Plan). Seconded by Eitsert. Motion carried. Murray made a motion to amend the Village Personnel Policies and Procedures Manual to include a public works vehicle and equipment usage policy. The policy will include all village owned vehicles and equipment to have a daily log completed with the date, report mileage or hours at the beginning and end of each day, and when fuel is purchased for vehicle/equipment. Also approved the policy to include that village vehicles are to be used for any necessary public works training or travel outside of the village (Section 5.13 & 13B). Seconded by Swiggum. Motion carried. No correspondences were received. The public hearing for the 2024 Budget and Levy has been scheduled for Monday, December 4th at 6:00 p.m. with the regular board meeting to start immediately after the public hearing. At 6:47 p.m. McCarn made a motion to convene into closed session pursuant to Wisc. State Stat. 19.85 (1)(c) for the purpose of compensation and performance evaluation of employees. Seconded by Eitsert. Motion carried. At 7:04 p.m. Murray made a motion to reconvene into open session. Seconded by McCarn. Motion carried. Murray made a motion to hire substitute employees Terry Murphy for snow plowing at the rate of $15.50 per hour and Rita Hines for cleaning at the rate of $12.50 per hour. Seconded by Eitsert. Motion carried. McCarn made a motion to adjourn the meeting at 7:18 p.m. Seconded by Murray. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk APPROVED 12-04-2023