09-06-22_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Tuesday, September 6, 2022, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Ethan Eitsert, Harry Heisz, Josh Kasinskas, Larry McCarn, Kevin Murray, and Lee Ruegg. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations. For the swimming pool update a report for the swimming pool income and expenses was provided to the board members which has stayed within budget so far. Note that utilities will need to be continued in the budget until the end of the year. Kasinskas reported for the Development Committee – would like to get lot sale signage out before Apple Festival. Cindy Kohles, volunteer Tree Board member had provided the board members with a 5- Year Urban Forestry Management Plan 2023-2028 in the previous week for review. Updated the board that all grant requirements are complete except for the management plan and that volunteers will try and continue to contribute. The tree board was thanked for their continued work in village grant forestry projects. After discussion Murray made a motion to approve the 5-Year Urban Forestry Management Plan 2023 – 2028. Seconded by Kasinskas. Motion carried. Jill Riggs kitchen manager requested to revise the Kitchen Facilities Use Agreement Form. After review McCarn made a motion to approve the revised kitchen facilities use agreement. Seconded by Ruegg. Motion carried. Riggs reported that step by step equipment instructions will be installed in the kitchen due to a couple of kitchen user issues. Jim Chellevold gave the public works report. The swimming pool is getting ready to be winterized with the swimming pool being drained and the lift chair will be removed. The street curbs will be painted before Apple Festival, having issues with the street sweeper and is looking into making repairs. Iverson did road patching on West Point Road and Orin Street. Reported that hydrant flushing has been scheduled for the first week in October. 2 Discussed with the board how to enforce the grass clippings being blown into the street and sidewalk, Heisz requested assistance with a park swing set which will be replaced by the Friends of Gays Mills and also discussed Apple Festival preparations of garbage cans and dumpster. Kasinskas made a motion to approve the board meeting minutes of August 1, August 4, August 4 (parks), August 8, and August 22, 2022. Seconded by Murray. Motion carried. McCarn made a motion to approve payment of the bills as listed in the monthly expense report. Seconded by Murray. Motion carried. No action on old business agenda items – Dam Buildings west of Kickapoo River and Office Furniture replacement. Under park improvements the board will be working with the Friends of Gays Mills and volunteers for park shelter roof repairs. An additional request has been made for repairs at the 212 Main Street Building bench. Kevin Murray reported for the Log Cabin agenda item. Murray plans on meeting with Kickapoo Craftsman to look at getting a quote to properly tear down and store cabins. Charley Preusser reported that a workday has been scheduled for this Saturday and Joann Gonos reported that the landscaping is planned to be removed next to the cabins. Murray made a motion to adopt the re-vised Ordinance Amendment 2022-03 of Sections 10-4-4(a)(4) and 10-4-10 of the Municipal Code of the Village of Gays Mills, Crawford County, Wisconsin, Relating to the Authorization of ATV and UTV Routes on Bridges and the Adoption of an Additional ATV/UTV Route. Seconded by Ruegg. Motion carried. This approval corrects: - Section 4 ATV/UTV routes on bridges 1,000 feet or less in length shall be authorized by the Village Board and the Crawford County Board - Listing the waterway that the route crosses – Del la Mater Road to East Grove Street to cross the bridge over the Del la Mater Hollow Creek ATV/UTV signage will need to be installed before routes can be used. Murray made a motion to adopt Ordinance 2022-04 Repealing Section 2-3-9 of the Municipal Code of the Village of Gays Mills, Crawford County, Wisconsin Relating to the Position of Director of Public Works. Seconded by Ruegg. Motion carried. 3 Agenda item Review of Employee Personnel Policies and Procedures Manual was referred to committee with a meeting date to be scheduled in October. A budget meeting will be scheduled in October for review of 2022 Budgets and begin the 2023 levy and budgets. Murray made a motion to approve street closures during Apple Festival on Railroad Street and Gay Street. Seconded by Ruegg. Motion carried. No operator’s licenses applications were submitted. No correspondences. The next regular board meeting has been scheduled for Monday, October 3rd at 6:00 p.m. At 6:36 p.m. Ruegg made a motion to convene into closed session pursuant to Wisconsin State Stat. 19.85 (1)(e) for the purpose of deliberating the purchasing of property and Wisc. State Stat. 19.85 (1)(c) for the purpose of employment review. Seconded by Murray. Motion carried. At 6:48 p.m. Murray made a motion to reconvene into open session. Seconded by McCarn. Motion carried. Ruegg made a motion to initiate an eviction action for personal items stored in all village owned buildings. Seconded by Murray. Motion carried. Murray made a motion to adjourn the meeting at 6:49 p.m. Seconded by Ruegg. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk APPROVED 10-03-2022