06-06-22_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, June 6, 2022, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Ethan Eitsert, Harry Heisz, Josh Kasinskas (6:04 p.m.), Larry McCarn, Kevin Murray, Seamus Murray, and Lee Ruegg. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations. For the Public Works report Director of Public Works Jim Chellevold informed the board that McCormick Electric did some repairs at the baby pool and also looked at the lights and breaker box to be repaired at the ballfield. Water main breaks were repaired Friday along Main Street and Highway 131 and the swimming pool is full. McCarn made a motion to adopt Resolution 2022-03 the 2021 Wastewater Compliance Maintenance Annual Report which received a GPA of 4.0. Seconded by Ruegg. Motion carried. Ben Heidemann and Lisa Twarog of Town & Country Engineering were present and shared a Scope of Services at an hourly basis for further site identification, preliminary site plans, topographic survey, coordination with DNR, coordination of investigations on the site including archaeological, wetland, rock/soils, project management, coordination of easements, attending meetings, legal survey or CSM preparation, design services, and funding coordination. Also presented construction cost estimates for an AeroMOD system, traditional plant, Sequencing Batch Reactor and Fibracast Membrane Bioreactor which ranges from $9.1 million to $11.5 million which includes a 10% contingency fund, administration costs, engineering costs and legal costs. Additional numbers were submitted adding one year of operation and maintenance cost and one year replacement fund cost. Swimming Pool Manager Samuel Gallagher reported that the pool will be opening Saturday June 11th with limited hours due to the lack of trained lifeguards. Lifeguard training has been scheduled for next week and training will be completed within one week. Report for the Development Committee - lots have been marked, placed sold signs on the sold lots, and will be following up with the people who have called the office. Jill Riggs was present for the kitchen update and reported there are two new clients. The icemaker needs maintenance done. K. Murray made a motion to approve the board meeting minutes of May 2, May 5, May 11, May 16, May 18, and June 1, 2022. Seconded by Ruegg. Motion carried. 2 Ruegg made a motion to approve payment of the bills as listed in the monthly expense report. Seconded by K. Murray. Motion carried. No action on old business agenda items – Dam Buildings west of Kickapoo River and Office Furniture replacement. Under new business Emily Swiggum was present to share that the North Crawford Summer Rec Program will be hosting a Kickball Tournament at the park on July 4th and is looking for village approval on having bouncy houses in-order to help fundraise for the ballfield; a waiver will be required. The board has no issues with this request. Heisz made a recommendation to use the white metal for the ball diamond shelter roof with volunteers to install. Emily Swiggum informed the board that the volunteers would donate the labor if the village would take care of all supplies needed to complete this repair. McCarn made a motion for the ball diamond shelter roof repair by volunteers with village to supply materials. Seconded by Ruegg. Motion carried. Carol Roth of Driftless Development submitted a Recovery Plan Strategies Update for Gays Mills Economic Development Association prepared by Vandewalle & Associates with a scope of services to complete Fact Finding, Strategies Update, Review & Presentation, with additional optional tasks with a cost of $15,520. It was suggested that GMEDA and the Village Development Committee schedule a meeting to discuss projects and the need for this plan. McCarn made a motion to adopt Resolution 2022-04 Authorizing the Conveyance of Real Estate Lot 27 of First Addition to North Mills to Joe and Ashley Brown. Seconded by Kasinskas. Motion carried. McCarn made a motion to: - Approve operator’s license applications to Grace Heisz, Catherine Stevenson, Mindy Hayes, Tiffany Kimpfbeck, April Brockway, Hannah Mullikin, Doug Abbey, Rita Hines, Laura Halverson, Tracey VanFleet, Linda Johnson, Rebecca Salmon, Todd Brudos, Veronica Geddes, Dana George, Steve George, Lawrence Nelson Jr, Jane Holzhauer, Donald Lampert, Tracy Lacina, Richard Jahnke, James Plaugher Jr, Robert Van Hoesen, Cynthia Kohles, Dave Hackett, Mary Benoit, Tanya Peterson, Penelope Tainter, Kayla Schmit, Theresa Starr, Benedict Gallagher, Kristina McCormick, Marco Esparza, Mari Esparza, and Lee Ruegg - Approve Annual Alcohol Beverage License Applications to New Horizons Supply Cooperative, Tanya Peterson, Class “A” Beer and Liquor ,180 Misty Valley Ave; Kickapoo Exchange Natural Foods Co-op, Robert Van Hoesen, Class “A” Beer and Liquor, 120 Sunset Ridge; DOLGENCORP, LLC, Rebecca Graves, Class “A” Beer and Liquor, 106 N Royal Ave. Halver’s Town Tap, LLC, Donald T. Halverson, Class “B” Beer and Liquor, 315 Main St; M and M Bar LLC, Michael Ehde, Class “B” Beer and Liquor, 312 Main St. and transfer to Cardinali Management Inc DBA Dante’s, Scott R. Cardinali, Class “B” Beer and Liquor, 312 Main Street. - Approve Cigarette License Applications to New Horizons Supply Cooperative, Dollar General, and Halver’s Town Tap - Approve Machine License Applications to Halver’s Town Tap, M and M Bar, and Cardinali Management Inc 3 - Approve Temporary Class “B” Retailers’ License for Crawford County Fair at 17725 Hwy 131 on Aug. 25 – Aug. 28, 2022 - Approve Temporary Class “B” & “Class B” Retailer’s License for Societies Sons M/C at 401 Main Street on July 15 – 16, 2022 - Approve Temporary Class “B” & “Class B” Retailer’s License for Societies Sons M/C at 401 Main Street on Sept. 23 - 25, 2022 Seconded by K. Murray. Motion carried. The board discussed the Railroad Street campground dump station. After discussion K. Murray made a motion to ask the Kickapoo Stump Dodger Campground to remove the dump station charge sign and charges would stay the same or if sign is not removed and charges continue that a sewer rate will be applied to the KSDC account. Seconded by Kasinskas. Motion carried. No correspondences. The next regular board meeting is scheduled for Monday, July 11th at 6:00 p.m. due to July 4th being a Holiday. At 7:05 p.m. K. Murray made a motion to convene into closed session pursuant to Wisconsin State Stat. 19.85(1)(e) for the purpose of deliberating the purchasing of property. Seconded by Eitsert. Motion carried. Invited into closed session – Jim Chellevold, Dale Klemme, Ben Heidemann and Lisa Twarog. At 8:09 p.m. the board addressed the closed session item pursuant to Wisconsin State Stat. 19.85 (1)(c) for the purpose of employment policy review. Invited into closed session – Jim Chellevold. At 8:18 p.m. Ruegg made a motion to reconvene into open session. Seconded by K. Murray. Motion carried. K. Murray made a motion to re-write the Village Personnel Policies and Procedures Manual 5.11 Compensatory Time and Overtime to read: Full-time employees shall receive time and one-half (1 ½) their normal hourly rate of pay for all hours paid in excess of their normal weekly hours. The aforesaid employees may receive payment of overtime in wages or compensatory time off with pay at time and one-half (1 ½) for each hour of overtime worked. Seconded by Ruegg. Motion carried. Each village employee shall receive a copy of the revised policy and submit a new Acknowledgement of Receipt to village office. K. Murray made a motion to adjourn the meeting at 8:20 p.m. Seconded by Ruegg. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk APPROVED 07-11-2022