05-06-24_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, May 6, 2024, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: re-elected Ethan Eitsert, Harry Heisz, Emily Kinserdahl, Larry McCarn, re-elected Kevin Murray, and newly elected Art Winsor. Aaron Fortney was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Martha Querin-Schultz of Connect Communities announced that the All-Village Rummage Sale on May 18th at the Lion’s Shelter will be having food and music along with sharing locations of other rummage sales in the area. Larry McCarn had some issues during an event held at the 212 Main Street Building with pickleball users coming in to play a game. Requested that the pickleball group check in with office to be placed on the schedule. Jim Maybee Jr. asked the board to look at drainage issues along Grove Street. Heisz will schedule a meeting with Jim Maybee Jr. next week to walk the area. Jim Maybee Jr. also request that the village consider graveling the alleys. Craig Anderson asked if the board is considering discussing Aaron Fortney’s board member seat with no attendance since last year? Under the public works report Jim Chellevold updated that the new lawn mower has been delivered. Chellevold reported that the water hydrant at the corner of Main Street and Railroad Street currently is out of service and a couple of hydrants have small leaks which will need to be repaired. The board requested for gravel to be placed on the alleys. Heisz had been notified that a couple of residents are requesting for the 200 block of School Street sidewalk to be removed. Heisz asked for the board members to go look at the sidewalk before the next meeting. The board received information on the required water service line inventory which needs to be reported to the Department of Natural Resources by October 16, 2024. Kinserdahl reported for the Swimming Pool Committee that they will be meeting with swimming pool manager Samuel Gallagher on Wednesday. They will be reviewing the suggested swimming pool policy and procedure manual with Samuel and will bring back any changes to the board. Nothing to report for the Wastewater Treatment Project. 2 Kinserdahl made a motion to approve the regular board meeting minutes of April 1, 2024 and to approve the special board meeting minutes of April 1, 2024. Seconded by Murray. Motion carried. McCarn made a motion to approve payments of the bills as listed in the monthly expense report. Seconded by Murray. Motion carried. Under old business Heisz updated the board that one renter has moved out of the 212 Main Street upstairs office and that the other renter would like to move into the larger space. There is a water leak in the small office and some maintenance needs to be completed. Last month the board discussed getting an electrical meter installed for the upstairs spaces and Heisz will follow up with a contractor. Heisz will be meeting with the renter to discuss details regarding moving into the larger space. The Friends of Gays Mills is considering making improvements to the community room at 212 Main Street. They are wishing to update the lights and ceiling – estimates will need to be collected. Revisiting the beaver issues Chellevold received an estimate from Driftless Grubbing LLC, Jess Johnson on removing the brush and trees along Highway 131 which could take up to two days costing $1,000. The board agreed that removing the vegetation may help with the beaver issue. Kinserdahl will also reach out to a trapper to see if he is interested. Martha Querin-Schultz of Connect Communities explained to the board that the group is requesting a change from the Second Sunday Flea Market to the Second Sunday at the Mercantile which will focus more on services, markets, food, events, and music. Different vendors will be invited to participate inside the Mercantile and possibly outside along Little Boxes Vintage shop. The proposed Second Sunday at the Mercantile would start in June and go through October. The board had no issues with this request. Bids were received for the 109 Gay Street demolition project. The Showen Company bid came in at $41,000 and GT Nelson LLC bid at $19,200. Kinserdahl made a motion to approve low bidder GT Nelson LLC at $19,200. Seconded by Murray. Motion carried. After review Kinserdahl made a motion to approve St. Mary’s Catholic Church for a procession on village streets on Sunday, June 2nd starting at the corner of Rebecca Street and School Street than going up to Highway 171 then returning. Seconded by Eitsert. Motion carried. Murray made a motion to adopt Resolution 2024-01 approving the 2025 Urban Forestry Grant Application. Seconded by Eitsert. Motion carried. An Arbor Day planting was also discussed. 3 In previous meetings the board discussed and approved removing the dam buildings west of the Kickapoo River and Kinserdahl asked about the progress of this project. Heisz will follow up with the highway department and DNR on how to proceed with the plan. Murray made motion to approve a temporary Class “B” and “Class B” license application for CDA, Driftless Area Art Festival on June 6, 2024 at 16381 State Hwy 131 (CCC) and approve a temporary Class “B” license application for McCormick-Rose Legion from July 5, 2024 through July 6, 2024 at 388 Railroad Street (Stump Dodger Bash). Seconded by McCarn. Motion carried. Under correspondences Martha Querin-Schultz announced that Driftless Development/Connect Communities will be hosting Alice in Dairyland 2025 in Crawford County and will be holding an event here in the Community Commerce Center. The next regular board meeting is scheduled for Monday, June 3, 2024 at 6:00 p.m. At 6:52 p.m. Murray made a motion to convene into closed session pursuant to Wis. Stat. 19.85 (1)(c) for the purpose of reviewing swimming pool applications and 19.85(1)(g), for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved related to an eviction/guidance on collection. Seconded by McCarn. Motion carried. At 7:47 p.m. Murray made a motion to reconvene into open session. Seconded by Eitsert. Motion carried. Murray made a motion to hire the lifeguard applicants – Gina Yonker, Jax Yonker, Emma Harrell, and Annaleese Chamberlain and to hire all bathhouse applicants and to authorize Eitsert and Kinserdahl to review final list of swimming pool employees with swimming pool manager Samuel Gallagher. Seconded by Eitsert. Motion carried. Eitsert made a motion to adjourn the meeting at 7:57 p.m. Seconded by Murray. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk APPROVED 06-03-2024