03-06-23_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, March 6, 2023, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Pro Tem Larry McCarn called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Ethan Eitsert, Larry McCarn, Lee Ruegg, and Kevin Murray. Josh Kasinskas and Harry Heisz were absent. The board received verification that the agenda was posted in accordance with the open meeting law. Josh Kasinskas arrived at 6:04 p.m. Under citizens and delegations Charley Preusser asked for the lights at the Mercantile to be looked at, currently several lights are not working. Jim Chellevold gave the public works report that he has inventoried the batteries needed to fix the lights and emergency lights at the Community Commerce Center and Mercantile Center. Murray asked who was responsible for fixing the highway due to some snowplowing damage. Chellevold responded that the county will repair the state highways. Evan Chambers and Lisa Twarog of Town & Country Engineering updated the board that no new information has been received back from the DNR. Agreed to proceed with planning and requested a required public hearing to be scheduled. Information was provided with funding scenarios with the Clean Water Fund and Rural Development Funding at different percentages. Also a Congressionally Directed Fund application was submitted to Tammy Baldwin’s office. Town & Country Engineering has been contacting area representatives on other possible funding options and surpluses available. Other funding that needs to be reviewed is the Build American Buy American funding and Bipartisan Infrastructure Law funding. An estimated cash flow and user rate chart was presented with an estimated 45% grant with the Wastewater Treatment Facility costing $13,500,00 with an estimated 3% interest rate with a 25 year loan. With this chart it shows years 2019 through 2031 expenses, loans, operation & maintenance, required replacement fund deposits, revenues, and how these would affect the sewer user rates. In 2027 a loan payment of $411,419 is in place along with an average sewer user rate of 2 $231.44 per month. During the planning stages these numbers will be adjusted once more bidding and funding details are received. No Development Committee update was given. The Personnel Committee recommended hiring a swimming pool manager, increasing swimming pool hourly wages and increasing swimming pool fees. - Murray made a motion to hire Samuel Gallagher as the 2023 Swimming Pool Manager. Seconded by Eitsert. Motion carried. - Murray made a motion to increase swimming pool hourly wages to: - Bathhouse $7.25 to $8.25 - Lifeguard 1st Year $7.40 to $8.50 - Lifeguard 2 & 3 Year $7.65 to $8.75 - Lifeguard 4 & 5 Year $7.90 to $9.00 - Lifeguard 6 plus Year $8.15 to $9.25 - Head Lifeguard $8.50 to $9.50 Seconded by Kasinskas. Motion carried. - Ruegg made a motion to increase swimming pool fees to: Supporting Communities Non-Supporting - Individual Season Pass $45.00 (+$5.00) $65.00 (+$5.00) - Family Season Pass $75.00 (+$5.00) $95.00 (+$5.00) - Seniors Season Pass (62+) $35.00 (No Changes) $35.00 (No Changes) - Daily Swim – All $3.00 (No Changes) $3.00 (No Changes) - Weekly Swim – Individual $15.00 (+$3.00) $30.00 (+$5.00) Seconded by Murray. Motion carried. No kitchen report was given. The Village spring clean-up and tire collection is scheduled for Saturday April 22nd from 8:00 a.m. to 2:00 p.m. at the Main Street Shop. Electronics will have a collection fee of $35.00, car/pickup tires will have a collection fee of $5.00 and car/pickup tires with rim will have a collection fee of $10.00 each. Larger tire prices to be determined. Murray made a motion to approve the board meeting minutes of February 6, 2023. Seconded by Ruegg. Motion carried. Murray made a motion to approve payments of the bills as listed in the monthly expense report. Seconded by Kasinskas. Motion carried. 3 No new updates on the Coronavirus Local Fiscal Recovery Funds. Yvonne Hady was present to request for St. Mary’s Church to be exempt from room rental fees at the Community Commerce Center. After discussion Ruegg made a motion to approve St. Mary’s to be exempted from the board room and community room rental fees. Seconded by Kasinskas. Murray abstained. Motion carried. Larry McCarn presented that the group Connect Communities would like to be considered for the non-profit room rental annual rate of $100. It was discussed that this would also include the Mercantile hallways for the flea markets. After discussion Murray made a motion to approve Connect Communities as a non-profit user for the Community Commerce Center and Mercantile at $100 per year. Seconded by Ruegg. McCarn abstained. Motion carried. A Pickle Ball group has been using the 212 Main Street building since mid-February with the hope of going outside when weather permits. This group would like to request the non-profit rental fee of $100 for the 212 Main Street building. Equipment has been purchased at their expense and members have been collecting donations during their events to contribute towards the room usage. After discussion Murray made a motion to approve the pickle ball group as a non-profit with the $100 annual fee for the 212 Main Street building. Seconded by Eitsert. Motion carried. Murray made a motion to approve a temporary Class “B” for the McCormick-Rose American Legion Post 308 for the Kickapoo Stump Dodger Bash at 388 Railroad Street from June 30, 2023 to July 1, 2023. Seconded by Kasinskas. Motion carried. Ruegg made a motion to approve the Kickapoo Stump Dodger Campground to rent the Log Cabin Shelter and Ball Diamond Shelter from June 28, 2023 to July 4, 2023 for overflow camping and to also coordinate setup of any campers around the ball diamond shelter to allow for ballgames to continue without any conflicts. Seconded by Murray. Motion carried. A letter was received from John Gibbs regarding a complaint of light pollution from the Dollar General. Murray made a motion to table agenda item. Seconded by Ruegg. Motion carried. 4 Under correspondences Jim Chellevold had been contacted requesting a sidewalk ramp near the side entry door at the Community Commerce Center. The board approved for Chellevold to review and purchase lumber for ramp. The next regular board meeting has been scheduled for Monday, April 3, 2023, at 6:00 p.m. At 7:01 p.m. Murray made a motion to convene into closed session pursuant to Wisc. State Stat. 19.85(1) (c) for the purpose of reviewing swimming pool applications. Seconded by Kasinskas. Motion carried. At 7:07 p.m. Ruegg made a motion to reconvene into open session. Seconded by Murray. Motion carried. Ruegg made a motion to hire swimming pool employees: Jax Yonker, Gina Yonker, Lein Pierce, Rivyn DiPadova, Agnes Carstens, James Carstens, Rosemary Gallagher, William Gallagher, Irene Gallagher, Ariana Cardona, Annie O’Brien, Mara O’Brien, and Sarah Bransky. Seconded by Murray. Motion carried. Murray made a motion to adjourn the meeting at 7:08 p.m. Seconded by Ruegg. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk APPROVED 04-03-2023