02-06-23_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, February 6, 2023, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Ethan Eitsert, Harry Heisz, Josh Kasinskas, Larry McCarn, Lee Ruegg, and Kevin Murray. The board received verification that the agenda was posted in accordance with the open meeting law. Under citizens and delegations Craig Anderson explained a property adjustment issue he noticed on his tax bill, where the land size had decreased due to an error in the unpublished plat maps. After talking with the county and assessor the issue was resolved but other landowners may have the same issue without being notified. Aaron Fortney had discussed earlier with the library on having two owls donated and displayed at the library in memory of Nicole, all permits have been acquired from the DNR and library is okay with request. The village board has no issues with this request for library owl display. Ethan Eitsert wanted to thank everyone for attending the Fire Department Brat and Bingo event which had an attendance of 103 people. Jim Chellevold gave the public works report that the snowplow truck has been repaired. Maintenance has been done on the backhoe bucket and snowblower. The tree inventory list has been reviewed. Due to weather the rental of the tractor and arm mower from Simpsons for West Point Road and Old Gays Road has been delayed. Evan Chambers of Town & Country Engineering updated the board that no new information has been received back from the DNR. Chambers asked if the board would like to choose an alternative in order to move forward with planning. The board verbally approved to proceed with both Alternative 1 and Alternative 2. A draft scheduled was presented with a recommendation for user rates to be reviewed in March along with a public hearing in April. Final design bidding is estimated in 2025 and construction in 2027. Kasinskas updated the board on the Development Committee’s Mission Statement of: To see Gays Mills grow into a thriving, vibrant, and resourceful community, while maintaining its’ charisma and sense of community. Ruegg made a motion per the committees recommendation to approve extending the construction deadline for Lot 24 of the First Addition to North Mills Subdivision by six months to September 9, 2023. Seconded by Kasinskas. Motion carried. No kitchen report was given. 2 Ruegg made a motion to approve the board meeting minutes of January 9, 2023. Seconded by Murray. Motion carried. McCarn made a motion to approve payment of the bills as listed in the monthly expense report. Seconded by Murray. Motion carried. No new updates on the Coronavirus Local Fiscal Recovery Funds. No action was taken on agenda item Transient Merchant Ordinance & Vendor. Under new business Jimmy Richter, Rebecca Eby and Martha Querin-Schultz were present to update the board on the Connect Communities program. The 2nd Sunday Flea Markets that were held in 2022 had up to 600 visitors and up to 12 vendors participating. The proceeds were donated back to the community with funds from 2022 going towards the North Crawford Therapy Dog and the Friends for the Mill House restoration project. Kasinskas made a motion to approve the 2nd Sunday Flea Markets for 2023. Seconded by Murray. Motion carried. The Development Committee will be working with this group on possible grant funds for directional signage. Rebecca Eby requested that the North Crawford/Seneca Cub Scouts be exempt from village room rental fees. Murray made a motion to approved for the Cub Scouts to be exempt from village room rental fees. Seconded by Ruegg. Motion carried. Heisz recommended purchasing floor scrubbers for the Mercantile and Community Commerce Center for $3,500 each. Ruegg made a motion to approve the purchase of two floor scrubbers. Seconded by McCarn. Motion carried. Murray made a motion to approve the Ambulance Agreement with Ocooch Mountain Rescue with a $3,500 donation. Seconded by Ruegg. Motion carried. Dale Klemme of CDA informed the board that FEMA has approved the village’s 2019 application with unused grant project funds. Klemme presented a contract for Hazard Mitigation Grant administration of $4,000 for 502 Orin Street and 109 Gay Street buildings acquisition and removal projects. Klemme discussed that the building owners will have to provide the matching funds of 12.5% which will be deducted out of the buyout. Also discussed if items could be salvaged out of the 502 Orin building for village historic memorabilia. McCarn made a motion to approve the $4,000 contract with CDA for the Hazard Mitigation Grant administration. Seconded by Murray. Motion carried. 3 No action was taken on agenda item Swimming Pool Managers Position. No correspondences. The next regular board meeting has been scheduled for Monday, March 6, 2023, at 6:00 p.m. At 6:59 p.m. Kasinskas made a motion to convene into closed session pursuant to Wisc. State Stat. 19.85(1) (c) for the purpose of employment review. Seconded by Murray. Motion carried. At 7:27 p.m. Ruegg made a motion to reconvene into open session. Seconded by Murray. Motion carried. No action was taken from closed session. Murray made a motion to adjourn the meeting at 7:38 p.m. Seconded by McCarn. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk APPROVED 03-06-2023