04-05-21_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, April 5, 2021, which began at 6:00 p.m. in the Community Commerce Community Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Aaron Fortney, Harry Heisz, Larry McCarn, Kevin Murray, Seamus Murray and Kim Pettit. Lee Ruegg was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Heisz thanked Kim Pettit for her 6 year of service to the village as a trustee and thanked Terry Murphy a part-time public works employee who retired from his 9 years of employment. No citizens or delegations. Under the Public Works report Jim Chellevold informed the board the first yard waste pick-up started for the season, lawn mowers are currently being repaired, the snow blower has been repaired, and discussed with the Crawford County Highway Department on possible repairs to North Railroad Street. Flow-Rite is scheduled to be here next week to televise sewer mains. Evan Chambers of Town & Country Engineering was present to discuss the conference call with the DNR on March 8th related to the Village’s Individual Phosphorus Variance. A proposed letter was presented outlining concerns and requesting modifications for: 1) Source Reduction 2) Existing WWTP Phosphorus Treatment 3) Phosphorus Chemical Treatment 4) Biological Phosphorus Removal 5) Water Quality Trading 6) New WWTP and I/I Reduction After discussion Fortney made a motion to approve submitting the letter to the DNR. Seconded by McCarn. Motion carried. Evan Chambers will get the letter submitted to the DNR and will wait for the DNR’s response for the next steps. Cindy Kohles reported for the Tree Board with the request for terrace tree plantings at 1) Orin Street terrace by vacant lot at SW corner of Orin and South Gay Street east of Jay Haggerty’s property. 2) Same as above but another 30 feet west towards the river. 3) Terrace at 408 Orin Street. 4) Roughly across from 228 South Gay Street but a bit north, centered between the oak and Kentucky coffee tree in the adjacent vacated lots. 5) Roughly across from 228 South Gay Street but a bit south; we’ll avoid the old driveway entrance. 6) Northern terrace at 308 Orin Street west of the 2 driveway. 7) West terrace of Rebecca Street North of the Methodist Church. 8) South terrace of Park Street across from 212 and between the basketball court and small cherry tree. 9) South terrace at west property line of 505 Sunset Ridge at Liz Klekamp’s property. 10) North terrace of Sunset Ridge at west property line of 401 Sandy Mound at Deb Mickelson’s property. 11) East terrace at 402 Sandy Mound between intersection with Sunset Ridge and the existing crabapple tree. 12) West terrace of Sandy Mound where public access goes from the street to the public park area to the west; between 405 and 407 Sandy Mound. In discussion item number 7 was removed and item number 12 was changed from the terrace to the access area. Fortney made a motion to approve terrace tree plantings as presented with changes to #7 and #12. Seconded by K. Murray. Motion carried. The board verbally agreed to have Cindy work with Jim Chellevold on the plantings of the surplus and replacement trees. A written update was received from the Kitchen Manager Jill Riggs. A new wheat flour and oat grinder client has been setup and inspected. Incubator status is still being researched. Food safety courses are still being considered. Fortney made a motion to approve the board meeting minutes of March 1, 2021. Seconded by K. Murray. Motion carried. McCarn made a motion to approve payment of the bills as listed in the monthly expense report. Seconded by K. Murray. Motion carried. Nothing new to report on the Old Mill Museum Roof Repair. Bid specs are still needed for the 212 Main Street roof repair. Heisz is to provide a copy of the one bid received by the Friends of Gays Mills Committee. No action on 304 Main Street Volleyball Court Maintenance Agreement. Fortney made a motion to adopt Resolution 2021-04 on 2021 Amendments to North Mills Subdivision and First Addition to North Mills Subdivision Deed Restrictions and Protective Covenants as presented with the changes made by the Architectural Review Committee. Seconded by K. Murray. Motion carried. TID Loan information was tabled. Motion by Fortney. Seconded by K. Murray. Motion carried. Agenda item Snow Removal around Fire Hydrants was discussed and the board would like to consider exploring adopting a fire hydrant program or a volunteer day. The board asked for the item to be on the July agenda. Much discussion took place on agenda item junk and unlicensed vehicles. Bob Lomas and Roger Dull had questions and feedback on the letters sent out. Thirty-six letters were sent out with some 3 results from residents. The office has received phone calls and letters from residents who are still working on the issue. In discussion it was mentioned to consider giving more time for residents to deal with this issue. No action taken. Agenda item garbage totes was brought up by Bob Lomas who would like to see the totes removed off the edge of street after the garbage is picked up. No action taken. Agenda item dog licenses was brought up by Bob Lomas. The board received a copy of the dog owner license list and a February email from Crisse Reynolds, Animal Control Officer, who is working on checking for vaccinations and unlicensed dogs. No action taken. McCarn made a motion to approve a temporary Class “B” and “Class B” license for the Gays Mills Sportsman Club on April 17, 2021 at 212 Main Street for the Friends of Gays Mills Adult Prom. Seconded by Fortney. Motion carried. Fortney made a motion to approve operators licenses for Jayne Gardner and Kristina McCormick. Seconded by K. Murray. Motion carried. Under correspondences the board received notice of the Open Book to be held on April 13th, Board of Review on April 26th, and hydrant flushing to be held on April 7th and 8th. The next regular board meeting has been scheduled for Monday, May 3, 2021 at 6:00 p.m. At 6:55 p.m. K. Murray made a motion to convene into closed session pursuant to Wisconsin State Statutes 19.85 (1)(c) for the purpose of reviewing the swimming pool applications and the vacant public works position. Seconded by Fortney. Motion carried. At 7:29 p.m. K. Murray made a motion to reconvene into open session. Seconded by McCarn. Motion carried. K. Murray made a motion to hire Kayla Fortney as the 2021 Swimming Pool Manager. Seconded by Pettit. Fortney abstained. Motion carried. Fortney made a motion to place an ad in the newspaper for two part-time seasonal public works employees between 21 to 32 hours per week. Seconded by K. Murray. Motion carried. Pettit made a motion to adjourn the meeting at 7:34 p.m. Seconded by Fortney. Motion carried. Respectfully Submitted Dawn R. McCann, Village Clerk APPROVED 05-03-2021