08-05-24_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, August 5, 2024, which began at 6:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 6:00 p.m. Roll call was taken with the following present: Ethan Eitsert, Harry Heisz, Larry McCarn, Kevin Murray, Kim Pettit, and Art Winsor. Emily Kinserdahl was absent. The board received verification that the agenda was posted in accordance with the open meeting law. No citizens or delegations. Bob Robinson was present for the public works report with no new updates. Samuel Gallagher provided the board with a swimming pool update with a recent issue of how comments have been made regarding staff on the public informational Swimming Pool Facebook page. Gallagher explained the reasoning for having a least three lifeguards on duty, which is to complete a water rescue if needed. Gallagher also explained the other duties required of employees and recognizes the financial strain the pool has upon the village. After discussion Murray made a motion to authorize the removal of the comment section for the swimming pools Facebook page. Seconded by Eitsert. Motion carried. The board also discussed having a board member as a secondary administrator for the Facebook page. Gallaher also reported that an inspection was completed on the pools with chlorine issues that need to be resolved. Nothing to report for the Wastewater Treatment Project. Murray made a motion to approve the regular board meeting minutes of July 1, 2024, July 8, 2024 and July 26, 2024. Seconded by McCarn. Motion carried. McCarn made a motion to approve payments of the bills as listed in the monthly expense report. Seconded by Eitsert. Motion carried. Heisz reported that the drainage tube was installed in the beaver dam between the Community Commerce Center and Babb’s property. Currently there is no water in the dam. Murray asked if the public works department could remove vegetation obstructions along the sidewalks of School Street and Orin Street. The board discussed heaving and damaged 2 sidewalks. It was asked by Winsor how to judge what needs repaired. Some streets have few houses with the village maintaining sidewalks on each side. It was asked if public works could complete the work themselves? The board would like to see needed sidewalk repairs mapped along with measurements and estimates. In previous discussions sidewalks to be considered for repairs are along School Street and Rebecca Street. Simon Fichter of Mississippi River Regional Planning Commission was present regarding the Crawford County Multi-Hazards Mitigation Plan 2023-2028. Fichter explained that this plan needs to be revised every five years with the purpose of identifying goals, projects, and actions in order to reduce hazard risks in the county. Murray stated that he would like to review the plan before acting on the resolution. Murray made a motion to table agenda item. Seconded by Winsor. Motion carried. Murray made a motion to approve a temporary Class “B” license to Societies’ Sons for September 27th through September 29th at 401 Main Street. Seconded by McCarn. Motion carried. The purchaser of Lot 38 First Addition to North Mills has requested the review of a driveway installation issue due to the street curving on Ten Hills Street and Watermelon Way. The subdivision map shows the street going straight past the lot which did not happen during street construction. Murray made a motion to allow an easement for a driveway to be installed on village property with the consideration of minimizing water runoff issues. Seconded by McCarn. Motion carried. Owner of Lot 38 will be responsible for all improvements costs for installing driveway. Judy Powell a member of the pickleball group thanked the board for their continued support of the pickleball courts and use of 212 Main Street when weather is not favorable. Powell explained that they are not pleased with the Fahrner repairs and are having other companies look at the court for possible repair suggestions. The pickleball group currently has $7,162.78 left of unused funds. The group would like to know the village’s long-term plan for this space and if any repairs are planned for the future? Also discussed and questioned what a new court would cost and where it could be located? Currently the Zoning Administration position is vacant. The board agreed for the Village President to fill this position for one year (August of 2025). The board received a written correspondence from Crisse Reynolds the Crawford County Animal Control Officer who has been contacting dog owners who have not registered their dogs. Currently Reynolds has licensed four dogs and has talked to other dog owners who are in the process of getting their dogs vaccinated. Reynolds will continue to give updates. 3 The next regular board meeting is scheduled for Monday, September 9, 2024 at 6:00 p.m. At 6:52 p.m. Murray made a motion to convene into closed session pursuant to Wis. Stat. 19.85 (1)(f) for the purpose of reviewing financial, medical, social or personal histories of a specific person and Wisc. State Stat. (1)(e) deliberating or negotiating other specific public business. Seconded by Winsor. A roll call vote was taken: Pettit, Winsor, Heisz, McCarn, Eitsert, and Murray voted Yes. Motion carried. Jill Riggs was invited into the closed session. At 7:33 p.m. Murray made a motion to reconvene into open session. Seconded by Eitsert. Motion carried. Murray made a motion approving Jill Riggs as a Kitchen Marketing agent with a term of six- month, after six-month the position will be reviewed. This position would work towards attracting new kitchen clients with a commission rate of 12% of her new kitchen clients’ rental fees per month. Motion also includes the approval of a kitchen Facebook page. Seconded by Eitsert. Motion carried. At 7:35 p.m. Murray made a motion to adjourn the meeting. Seconded by Eitsert. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk Approved 09-09-2024