06-05-23_board_minutes

1 THE VILLAGE OF GAYS MILLS Minutes of the regular meeting of the Village Board of Gays Mills held Monday, June 5, 2023, which began at 7:00 p.m. in the Community Commerce Board Room. Village President Harry Heisz called the meeting to order at 7:00 p.m. Roll call was taken with the following present: Ethan Eitsert, Harry Heisz, Larry McCarn, Kevin Murray, Lee Ruegg, and Emily Swiggum. Aaron Fortney was absent. The board received verification that the agenda was posted in accordance with the open meeting law. Aaron Fortney present. Under citizens and delegations Craig Anderson shared a letter he received which looked like an official village notice regarding a CDBG warranty, he wanted to share so others receiving the same notice could regard this as a scam. Also Craig Anderson asked why the village board chose to appoint the vacant seat last month since that seat has been vacant for the last ten months. Heisz responded with his thoughts about not having enough participation and the possibility of going down to a five-member board. Fortney also responded that there have been other seats that have remained vacant in the past. Under the public works report Jim Chellevold informed the board that with the grass dying off other projects are being worked on such as road patching, working on estimates for sewer stormwater repairs, and considering adding a water filtering system for the ice maker which has been having issues. Heisz discussed that there were issues at Robb Park this past weekend with swimmers in the Kickapoo River near the dam. In discussion the board believes there is at least one sign stating no swimming allowed and would like to add additional no swimming signage. The board decided to wait and see if the village has an ordinance in place before installing signs. Ruegg made a motion to adopt Resolution 2023-01 for the 2022 Wastewater Compliance Maintenance Annual Report which received a GPA of 3.81. Seconded by Murray. Motion carried. The GPA decreased from a 4.0 to a 3.81 due to the phosphorus component. There was not a Wastewater Treatment Project update. 2 Sam Gallagher reported on the swimming pool. The pools were painted before the start of the season, the pool opened on Saturday May 27th with the Friends having a fundraising cookout for the diving board. The new diving board has been installed. The lifeguards have completed their training. The campground made improvements to the bathrooms. Jim Chellevold reported that the diving board pipe needs repaired and a leak at the valve needs to be replaced. Additional swimming lessons were asked for in the beginning of August due to conflicts with the ball schedule. Jill Riggs reported that the kitchen dishwasher has been repaired. Provided estimates for purchasing floor mats and an ice maker. The board approved Jill and Jim Chellevold to review the items and decided on which items to purchase. Ruegg made a motion to approve the board meeting minutes of May 1, 2023. Seconded by McCarn. Motion carried. Murray made a motion to approve payments of the bills as listed in the monthly expense report. Seconded by Ruegg. Motion carried. Craig Anderson reported that the pickle ball group is continuing fundraising for the tennis court improvements and are waiting to hear back regarding grant applications. Also reported that the group will get someone to weld the post. The Fahrner bid has been accepted at $6,781.75 for the tennis courts. Heisz reported the village office received a Fahrner quote for the basketball court of $5,462.25 for sealing cracks, sweeping, applying two coats of emulsion sealcoat and repainting. Eitsert updated the board on the ball field improvements and will continue to look for alternatives for repairing the breaker box for the ball field and ball field lights. No update was given for the volleyball court. Repairs have been made to the benches and the re-rod removed along the west side of the Kickapoo River. The board discussed the future of this location with hopes of installing handicap fishing. Murray made a motion to approve up to $400 for the purchase of reflective directional signage for the Log Cabin Park, ballfield, and swimming pool. Seconded by Ruegg. Motion carried. 3 Fortney made a motion to make donations out of the tourism and economic development budget (same as last year), Fire Department fireworks of $500, CDA tourism of $500, Driftless Development of $500, Gays Mills Farmers Market of $500, and Stump Dodger Bash of $1,000. Seconded by Ruegg. Motion carried. Ruegg made a motion to approve the village office to work with Julia Dillon on creating a Google Street View account. Seconded by McCarn. Motion carried. No action on Lion’s Park Kiosks. Swiggum made a motion to approve the request of St. Mary’s for a Corpus Christi Procession along Rebecca Street on June 11th with three stopping stations along the route. Seconded by Fortney. Motion carried. Motion made by Murray to approve Board committees assignments: Finance Committee – *Harry Heisz, Ethan Eitsert, Aaron Fortney, Larry McCarn, Kevin Murray, Lee Ruegg, and Emily Swiggum; Personnel Committee – *Harry Heisz, Ethan Eitsert, Aaron Fortney, Larry McCarn, Kevin Murray, Lee Ruegg, and Emily Swiggum; Roads and Streets Committee – Ethan Eitsert, Lee Ruegg, and Aaron Fortney; Utilities Committee – Lee Ruegg, Emily Swiggum, and Kevin Murray; Public Safety – Harry Heisz, Emily Swiggum, and Larry McCarn; Public Property and Cemetery – Ethan Eitsert, Harry Heisz, and Kevin Murray; Library Board – Lee Ruegg; Board of Review – Harry Heisz, Larry McCarn, and Dawn McCann; President Pro Tem – Larry McCarn; Swimming Pool Committee – Aaron Fortney, Ethan Eitsert, and Lee Ruegg. Seconded by McCarn. Motion carried. Heisz will research camera recording systems for the Royal Street public works shop and how much internet would cost at the shop. No action on agenda item Dam House buildings west of the Kickapoo. Town of Utica will be seal coating Stevenson Road and asked if the village would like to seal coat the village’s portion of Stevenson Road estimating less than six hundred feet in length. McCarn made a motion to seal coat the village’s portion of Stevenson Road. Seconded by Fortney. Motion carried. 4 Fortney made a motion to: - Approve Machine License Applications to Halver’s Town Tap and Cardinali Management Inc., DBA Dante’s. - Approve Tobacco License Applications to New Horizons Supply Cooperative, Dollar General, and Halver’s Town Tap. - Approve Annual Alcohol Beverage License Applications to New Horizons Supply Cooperative, Tanya Peterson, Class “A” Beer and Liquor, 180 Misty Valley Avenue; DOLGENCORP, LLC, DBA Dollar General, Rebecca Graves, Class “A” Beer and Liquor, 106 N Royal Avenue; Halver’s Town Tap, LLC, Donald T. Halverson, Class “B” Beer and Liquor, 315 Main Street; and Cardinali Management Inc., DBA Dante’s, Scott R. Cardinali, Class “B” Beer and Liquor, 312 Main Street. - Approve operator’s license applications to Cindy McCullick, Mindy Hayes, Steve George, Dana George, Lawrence Nelson Jr., Todd Brudos, Carolyn Swiggum, Sherry Bushey, Lyrica Marks, Trevor O’Kane, Linda Johnson, Douglas Abbey, Rita Hines, Tracey VanFleet, April Brockway, Hannah Mullikin, Laura Halverson, Rebecca Salmon, Penelope Tainter, Theresa Starr, Tanya Peterson, and Kristina McCormick. - Approve a Temporary Class “B” and “Class B” license for the American Legion on August 19, 2023, at 750 N Royal Avenue (BAPI’s). - Approve Temporary Class “B” license for the Crawford County Fair at 17725 State Highway 131 on August 24 – August 27, 2023. Seconded by Ruegg. Motion carried. No correspondences were received. The next regular board meeting has been scheduled for Monday, July 3, 2023, at 7:00 p.m. Village owned properties were not visited. Ruegg made a motion to adjourn the meeting at 8:02 p.m. Seconded by Fortney. Motion carried. Respectfully Submitted Dawn R. McCann, Clerk APPROVED 07-03-2023