Grants Committee — Minutes

City of Neillsville MINUTES Grants Committee - Regular Meeting Tuesday, May 16, 2026 - 4:00 pm. City Hall 106 W Division St, Neillsville WI 1. The meeting was called to order by Chair Erpenbach at 4:05 pm. 2. On roll call:, Natalie Erpenbach, Deanna Heiman, Barb Petkovsek, and Jill Neville. Brent Shoup was not able to attend. Quorum present. 3. A motion was made by Heiman and seconded by Petkovsek to approve the Agenda. Voice vote, all aye, motion carried. 4. A motion was made by Heiman and seconded by Neville to approve the minutes of the April 28, 2026, Grants Committee Meeting as presented. Voice vote, all aye, motion carried. 5. Citizen appearances- None. 6. Ad Hoc Technology Committee a. Erpenbach reported Clerk Winder will make contact tomorrow with Dirks Group with Petkovsek present. Asking for 12-month contract pricing or month-to-month pricing. Current contracts (City Hall / Police Department) auto renew for another 24 months unless we give written notice 30 days in advance (May 31,2026). The City is looking for a possible “Co-Managed” Network Service model for Servers, Workstations and Users. 7. Housing Loan programs discussed. The Grants Committee can begin the process of creating the Polices and Procedures for this Housing Program along with Application Forms and other documentation. Shoup and Jody Conner agreed to work on this Project. Funds will be collected in 2027, and Housing Program can become active sometime in late 2027. 8. Committee discussed the following Grant Applications: a. Discussion and review of Grant applications that have been submitted but no decisions have been made as of the meeting date. No additional action taken: i. WI Emergency Management – Cybersecurity Grant Cycle 1 – Round 2 due 1/30/2026. No word received to date on this application. b. Grant applications that have been awarded and are in various stages of completion. i. Listeman Foundation Request for funds submitted April 3, 2026. City was awarded $20,250 from Listeman Foundation. Amount has already been received and approved by Common Council. ii. WI Emergency Management - Cybersecurity Grant Cycle 1. $42,000 awarded. Erpenbach has submitted final fourth quarter 2025 report for reimbursement. Waiting for approx. $7,000 reimbursement yet. Close out report needs to be done yet. iii. WI Emergency Management - Cybersecurity Grant Cycle 2- $82,600 awarded. Covers MSP costs Jan 2026 thru August 2027 plus MFA fobs ($1000). Jan 2026 expenses ($3000 +) have been submitted. No reimbursement received yet. iv. WEDC – Community Development Investment Grant – Erpenbach is working with property owners on this CDIG grant for the renovation grant - 150 E. Division St. project. Project is moving along as planned. Hoping to be open at end of May 2026. v. Tourism Room Tax grants awarded to City of Neillsville were $1,500 to Historic Preservation Commission, $1,500 to Beautification and $500 to Murals Committee. Erpenbach reported HPC amount will be claimed in May 2026 as $1,680 was spent on approved project. Petkovsek noted the Beautification project was already in process and reimbursement will be submitted shortly. Discussion held on new grant opportunities. Erpenbach has contacted Fire Chief Meyer about the newly released FEMA Assistance to Firefighter’s grant – Due June 22nd if we want to apply. Heiman and Erpenbach will each investigate other identified grant opportunities and report back to Committee. Discussed other possible City needs and areas to watch for grant funding. Discussed City Comprehensive Plan and possible funding for next update. 9. Old Business – Heiman gave a brief update on status of the THRIVE grant received by Neillsville Improvement Corporation and the continuing work being done at the School District of Neillsville level on the “Safe Routes to School” project. 10. New Business – Committee has normally met on the fourth Tuesday of each month at 4 pm. By consensus, the Committee will continue to meet at this date and time unless otherwise scheduled. 11. Adjournment – Motion by Heiman and seconded by Petkovsek to adjourn. Voice vote, all aye, motion carried. Meeting adjourned at 5:20 pm. Next meeting date is Tuesday, June 23, 2026, at 4:00 pm at City Hall. Respectfully submitted _________________________________ Natalie K Erpenbach, Recording Secretary