board_meeting_public_hearing_meeting_minutes_may_2025.pdf

Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 VILLAGE OF SIREN – PUBLIC HEARING WEDNESDAY MAY 28, 2025 The Public Hearing on the Proposed Amendment to Village Ordinance 595-87(B)(1) Accessory uses and structures; Accessory building number limits was called to order at 4:30 p.m. by Village President Steve Young. Burnett County resident Becky Strabel inquired if there were dimensions discussed for the proposed second accessory unit. Board members indicated that discussion was to keep the dimensions for both units the same. No Public Comments were received by Village Hall prior to the hearing. The Public Hearing was adjourned at 4:31 p.m. VILLAGE OF SIREN - VILLAGE BOARD MEETING WEDNESDAY MAY 28, 205 MINUTES The Regular Village Board meeting held on May 28, 2025, was called to order at 4:31 p.m. by Village President Steve Young. Members Present: Dave Doty Sr., Kelly Gunderson, Nick Haessly, Ed Johnson, Sara Reimann, John Tinman, Steve Young Others Present: Ann Peterson, Clerk/Treasurer; Trevor Thiex, Siren Police Chief; Becky Strabel, Burnett County Sentinel; Teresa Anderson MSA; Wayne Koball, Youth of Burnett County; John Magnuson, Big Doctors Lake Association; Dan & Dawn Kegly, REM Inspecting LLC; Tom Stangl, Publisher of Burnett Publications; Neal Griffin, Inter County Leader; Tim Michel & Kevin Duncan, Burnett County Transfer Station; Krista Mattson, American Legion President Young called for Public Comments. a. Sara Reimann paraphrased a letter submitted prior to the meeting on conduct at Village meetings. b. Wayne Koball, representing Youth of Burnett County asked that the Village review our existing ordinances relating to vaping. He volunteered to sit with whatever Committee discusses this issue. This is a county-wide issue that is being done to have consistency throughout the County. This issue was sent to Public Safety Committee for further review. c. Krista Mattson, American Legion submitted an email regarding payment of park reservation fees by non-profits. This issue was sent to the Buildings, Grounds & Parks Committee for further review. A motion was made by Dave Doty Sr. and seconded by Ed Johnson to approve the agenda as presented. Motion carried without negative vote. A motion was made by Dave Doty Sr. and seconded by Sara Reimann to approve the following minutes: • Regular Village Board meeting of April 10, 2025 • Reorganization Board meeting of April 15, 2025 • Committee of the Whole meeting of April 29, 2025 • Streets & Utilities Committee meeting of April 29, 2025 • Public Safety Committee meeting of April 30, 2025 • Personnel & Finance Committee meeting of May 7, 2025 Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 • Streets & Utilities Committee meeting of May 8, 2025 • Buildings, Grounds & Parks Committee meeting of May 8, 2025 • Board of Review meeting of May 12, 2025 Motion carried without negative vote (John Tinman abstained from voting on Regular Board meeting and Board of Review meeting as he did not attend those meetings). A motion was made by Dave Doty Sr. and seconded by John Tinman to approve payment of the bills in the amount of $72,075.21 general vouchers and checks cut since the last regularly scheduled board meeting in the amount of $64,429.83 for a grand total of $136,505.04. Motion carried without negative vote. President Young gave the President’s Report. The last month was busy for the Committees and it will continue to be busy these next few months as there are a lot of items to address. Clerk/Treasurer Peterson gave the Clerk’s Report. In addition to the information provided in the handbook the Village has received communication from the Syren Garden Club that they will no longer be doing the watering in the Community Garden and would like the Public Works Crew to handle that while watering the flowers. They have left a hose connected to the water spigot. Also, the VFW is requesting a water spigot near the tank for care of the garden in that area. One Board member, John Tinman, has completed the online classes on utility asset management that was sent out. Three additional Board members need to complete this online training for the additional preference points on the Safe Drinking Water Loan application. The April Police Report was included in the packet. Chief Thiex reported that Officer Brady Mangen has resigned effective Sunday June 1st. He has taken a position with the Burnett County Sheriff’s Office. Dan & Dawn Kegley of REM Inspecting Report provided a summary of the permits that were issued in 2024 for UDC permits. There was one new dwelling permit issued for Barbara Madden on Fourth Avenue. REM Inspecting is willing to come and do training with local contractors if that is something that would be of an interest. STANDING COMMITTEE RECOMMENDATIONS & REPORTS Streets & Utilities Committee A motion was made by Kelly Gunderson and seconded by Sara Reimann to authorize the DOT to use Elizabeth Street during the State Road 35/70 reconstruction project as part of the detour. The intersection of South Shore Drive and State Road 35/70 will be reconstructed as part of the project. Board members discussed that the Village will document the status of the pavement prior to the detour so that it can be repaired by DOT to the pre-existing standards if needed. The detour is scheduled for June 5, 2026 through August 31, 2026. Motion carried without negative vote. A motion was made by Dave Doty Sr. and seconded by Kelly Gunderson to repair and repaint the street light control panel box that may be moved by the laundromat. The box is a specialty box and therefore not readily available for replacement. The Public Works Department can repair and paint the existing box at considerable cost savings. Motion carried without negative vote. Public Safety Committee A motion was made by Dave Doty Sr. and seconded by John Tinman to amend the existing contract with the Towns of Oakland and Meenon to be on a calendar year with hourly rates to be established by September of each year. Motion carried without Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 negative vote. A motion was made by Dave Doty Sr. and seconded by Sara Reimann to install a drug- drop off box in Village Hall next to the Police Department window. The cost of the box will be covered through funding through the Youth of Burnett County Organization. Motion carried without negative vote. Personnel & Finance Committee A motion was made by Dave Doty Sr. and seconded by John Tinman to designate the Burnett County Sentinel as the official newspaper for the Village. Motion carried without negative vote. A motion was made by Dave Doty Sr. and seconded Sara Reimann to not have a Village Facebook page. Clerk/Treasurer Peterson explained that this would be for the creation of a new Facebook page, not the existing Facebook page of the Siren Police Department. Motion carried without negative vote. Buildings, Grounds & Parks Committee Tim Michel and Kevin Duncan of the Burnett County Transfer Station and the Board discussed the location of the Transfer Station. The Station did contact some of the areas discussed at the Buildings, Grounds & Parks Committee meeting such as Adventures Church and the Siren Senior Center. Neither place was interested in having the transfer station set up at their location. The current location at the Hockey Arena will be an issue during the winter months. The owners are looking for a permanent location that could have a small shed along with a cement slab for construction debris. Other locations that the Board discussed as a possibility would be the Anderson Family lot on Railroad Avenue or the Mothes properties on State Road 70 or Main Street. Clerk/Treasurer Peterson will provide information on the lots in the Village. No official action was taken on the discussion. A motion was made by Dave Doty Sr. and seconded by Sara Reimann to approve Ordinance 2025-01: An Ordinance to Amend Village Ordinance 595-87: Accessory Uses and Structures. The change would amend the ordinance to allow for up to two non- dwelling accessory use structures per residential lot. President Young called for a roll call vote: Doty aye Reimann aye Gunderson abstain Tinman aye Haessly aye Young no Johnson aye Motion carried 5-1 with one abstain. A motion was made by Kelly Gunderson and seconded by Sara Reimann to not allow the keeping of racing pigeons in the Village limits. Motion carried without negative vote. A motion was made by Dave Doty Sr. and seconded by Sara Reimann to approve placement of a sign at the Concession Stand in the Ball Park in honor of Rudy & Ruth Mothes. The Ball Park Committee is working with a local craftsman to create the sign. Motion carried without negative vote. OLD BUSINESS John Magnuson, President of the Big Doctors Lake Association addressed the Board about the projects happening at Big Doctors Lake. The Village and the Association have been working together for about a decade to mitigate the phosphorous levels at the lake. The Association was awarded a second grant for treatment of the legacy phosphorous Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 build-up in the lake to treat the lake with aluminum sulfate (alum). The Village’s Waste Water Treatment Plant ultimately dispenses effluent into the marsh area and then migrates into Big Doctors Lake. The existing grant is a three-treatment process and this year would be treatment number two. The Village had previously given $27,000 for phase one of the project. The treatment is scheduled for September of this year. The Board is working on fundraising. The Board discussed having the Personnel & Finance Committee discuss this issue. Teresa Andersom from MSA provided an overview of the ongoing projects that MSA is assisting the Village with: • Water System Improvement Project – wellhouse improvement (starting in 2025); Water Tower Rehab and Watermain Looping of Third Avenue between Tower Road and State Road 35. This project also includes assistance with funding through Community Development Block Grant (CDBG) funds and potentially Safe Drinking Water Loan funds (SDWL) • Molly Engstrom Drive/State Road 70 intersection • Tewalt Subdivision Stormwater and Drainage • Alden Road MSID Design • WWTP Annual Phosphorous Reporting as part of our WPDES permit through the DNR • GIS Services • TID Services • Landquist Street A motion was made by Dave Doty Sr. and seconded by Sara Reimann to approve President Young’s appointment of Pattie Sullivan-Wilson as the Citizen member of the Tourism Commission. Motion carried without negative vote. A motion was made by Dave Doty Sr. and seconded by Sara Reimann to approve having Maurer Power movie the street light control panel by the laundromat at a cost of $6,481. The Village received two quotes on the project: Maurer Power for $6,481 and B&B Electric for $8,500. A third company was contacted but did not provided a quote. Motion carried without negative vote. NEW BUSINESS A motion was made by Dave Doty Sr. and seconded by John Tinman to approve Resolution #2025-02: A Resolution Declaring Intent to Reimburse Expenditures. As part of the Safe Drinking Water Grant Application the Village needs to approve the resolution authorizing the use of interim funds either through short-term borrowing from Community Bank (previously approved) or use of internal funds. President Young called for a roll call vote; Doty aye Reimann aye Gunderson aye Tinman aye Haessly aye Young aye Johnson aye Motion carried. A motion was made by Kelly Gunderson and seconded by Sara Reimann to approve Resolution #2025-03: A Resolution Accepting the Compliance Maintenance Annual Report for the Village of Siren. The Compliance Maintenance Annual Report (CMAR) is the annual report of the sewer system. The Village received a GPA of 3.68 with a “C” on our Ponds and Lagoon leakage. The Public Works Department discovered a leak in the manhole between the ponds that has since been repaired. President Young called for a Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 roll call vote; Doty aye Johnson aye Gunderson aye Reimann aye Haessly aye Young aye Motion carried. A motion was made by Sara Reimann and seconded by Nick Haessly to approve closing Main Street from Hanson Avenue to State Road 35/70 for the Street Dance on July 3rd starting at 3:30 p.m. Motion carried 5-1 (Doty voting nay). A motion was made by Dave Doty Sr. and seconded by Sara Reimann to close Main Street and State Road 35/70 from Main Street to Works Progress Street for the parade on July 4th. Motion carried without negative vote. A motion was made by Dave Doty Sr. and seconded by Steve Young to waive Village Ordinance 330-22(E): Leaving a Licensed Premise with Open Container for July 3rd from 5:00 p.m. to 1:00 a.m. on July 4th and July 4th from 9:00 a.m. to 5:00 p.m. Motion carried without negative vote. Teresa Anderson from MSA reported to the Board that the Contractor has outstanding paperwork due to MSA. The Village can either authorize the Village President to sign when the paperwork is completed or the Village could wait until the June Board meeting to approve the pay request. A motion was made by Sara Reimann and seconded by Kelly Gunderson to approve authorizing President Steve Young to sign Pay Request #1 for B&B Electric for Wellhouse Upgrades upon approval by MSA. Motion carried without negative vote. The meeting schedule was set as follows: a. Buildings, Grounds & Parks Committee: June 12th at 4:30 p.m. b. Personnel & Finance Committee: June 5th at 10:00 a.m.. c. Public Safety Committee: June 18th at 10:30 a.m. d. Streets & Utilities Committee: June 18th at 4:30 p.m. e. Planning Commission: June 18th at 10:00 a.m. f. Board of Appeals: To be set if needed. g. Tourism Commission: June 17th at 9:00 a.m. h. Ball Park Committee: July 14th at 6:00 p.m. A motion was made by Dave Doty Sr. and seconded by Sara Reimann to adjourn the Village Board Meeting at 5:57 p.m. Motion carried without negative vote. Submitted by Ann L Peterson, WCMC/CMTW Village Clerk/Treasurer