board_meeting_minutes_september_12_2024.pdf

Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 VILLAGE OF SIREN - VILLAGE BOARD MEETING THURSDAY SEPTEMBER 12, 2024 MINUTES The Regular Village Board meeting held on September 12, 2024, was called to order at 10:00 a.m. by Village President Dave Alden. Members Present: Dave Alden, Kelly Gunderson, Janet Hunter, Ed Johnson, Steve Young Members Absent: Rick Engstrom, Jeff Johnson Others Present: Ann Peterson, Clerk/Treasurer; Brady Mangen, Siren Police Officer; Jim Jaskolka, Public Works Director; Neal Griffin, Inter County Leader; Becky Strabel, Burnett County Sentinel; Teresa Anderson, MSA; Tim Murphy & Mark Elliot, Gandy Dancer Pickleball Association; Jerry Becker & Connie Becker, Theresa Johnson, Antlers by Klaus; Ann Johnson; Gloria Johnson; Dave Chell & Greg Peer, Whitetails Unlimited President Alden called for Public Comments. None were offered. A motion was made by Janet Hunter and seconded by Kelly Gunderson to approve the agenda with the change of moving the Homer Pearson buck discussion to immediately following the Gandy Dancer Pickleball Association presentation. Motion carried without negative vote. Mark Elliot & Tim Murphy from the Gandy Dancer Pickleball Association presented the Board with a check for $33,000 toward the Pickleball Court Project and to thank the Village for their help with the court project. A motion was made by Ed Johnson and seconded by Steve Young to approve the following minutes: • Regular Village Board meeting of August 8, 2024 • Board of Review meeting of August 15, 2024 • Joint Review Board meeting of August 20, 2024 • Buildings, Grounds & Parks Committee meeting of August 20, 2024 • Streets & Utilities Committee meeting of August 20, 2024 • Public Safety Committee meeting of August 21, 2024 • Personnel & Finance Committee meeting of August 21, 2024 Motion carried without negative vote. A motion was made by Janet Hunter and seconded by Steve Young to approve payment of the bills in the amount of $67,291.34 general vouchers and checks cut since the last regularly scheduled board meeting in the amount of $62,127.78 for a grand total of $129,419.12. Motion carried without negative vote. President Alden gave the President’s Report. Trustee Rick Engstrom is in the hospital after suffering a stroke. Clerk/Treasurer Peterson had nothing for the Clerk’s Report. Officer Mangen presented the August Police Report in lieu of Chief Thiex who is on vacation. There was a fatal crash in the Village earlier this month that is still under investigation. The Department has been working closely with the Burnett County Sherif’s Office. Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 STANDING COMMITTEE RECOMMENDATIONS & REPORTS Ball Park Committee A motion was made by Janet Hunter and seconded by Steve Young to replace Trevor Thiex with Jackson Gerber as a member of the Ball Park Committee. Jackson is a middle and high school teacher at Siren School District. Motion carried without negative vote. Buildings, Grounds & Parks Committee A motion was made by and seconded by to ban new storage containers on all Residential & Commercial lots in the Village as of today until an ordinance can be written. Any existing storage containers will be grand-fathered in. Motion carried without negative vote. A motion was made by Steve Young and seconded by Ed Johnson to not replace the metal slide in Crooked Lake Park. Clerk/Treasurer Peterson will send a letter to the Village resident requesting the removal of the slide. Motion carried without negative vote. A motion was made by Kelly Gunderson and seconded by Ed Johnson to put up No Dumping of Residential Garbage signs at Village owned parks. Motion carried without negative vote. Streets & Utilities Committee A motion was made by Steve Young and seconded by Janet Hunter to re-stake the Tewalt Subdivision with Doug Crane’s requested changes. Motion carried without negative vote. The Board discussed finalizing the Tewalt Subdivison Plat and whether it should be sent to DOA for finalization of the plat. The Board discussed having the plat finalized with the understanding that if there are lots that need to be adjusted in the future those can be done through a CSM. A motion was made by Janet Hunter and seconded by Kelly Gunderson to move forward with finalizing the plat with DOA. Motion carried without negative vote. Personnel & Finance Committee A motion was made by Steve Young and seconded by Ed Johnson to purchase hotspots for Police Vehicles. This will help eliminate the drain on cell phone batteries being used as mobile hotspots. The hotspots will remain in the squad cars. Motion carried without negative vote. A motion was made by Steve Young and seconded by Janet Hunter to approve the job description for Police Department Administrative Assistant Linda Luhman. The job description outlines her duties including ordinance enforcement. Her overall job description also includes her work with the Cemetery Association. Motion carried without negative vote. A motion was made by Kelly Gunderson and seconded by Janet Hunter to write off 2024 Personal Property Taxes in the amount of $264.76 from three businesses. Clerk/Treasurer Peterson explained that one of the businesses declared bankruptcy and the other two are out-of-state small vendors that make it hard to collect. Motion carried without negative vote. OLD BUSINESS Jerry Becker gave an update on the Homer Pearson Buck Project. The Siren Chamber of Commerce has agreed to act as the agency to hold funds for the project. When the Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 statue is erected, it will be a life-sized statue. Theresa Johnson from Antlers by Klaus gave a presentation on the replica antlers for the buck as well as the life-sized deer. There are options for the construction of the deer including bronze. The Village will put this topic on the next Buildings, Grounds & Parks Committee meeting to work on locating a spot in Crooked Lake Park for the statue as well. Items that the Village will need to know include lighting of the statue, cost, fundraising, etc. Dave Chell from Whitetails Unlimited indicated that they were looking at the south side of the park. A motion was made by Dave Alden and seconded by Steve Young to adopt Resolution #2024-06: A Resolution for the Development of Recreational Boating Facilities at Clear Lake Park. The Resolution is needed for submittal of the Recreational Boating Facilities Grant for assistance in paying for the new boarding dock. President Alden called for a roll call vote: Alden aye E. Johnson aye Gunderson aye Young aye Hunter aye Motion carried. NEW BUSINESS The Board and Teresa Anderson from MSA discussed the overall 2024 Water Project. The overall cost of the project is estimated at $2.1 million. The Village has received the CBDG grant that covers up to $1 million with the Village being responsible for $500,000. The Safe Drinking Water Grant Application is due in June of 2025. The Village will not know until the grants are awarded if there will be a loan or if a portion of the project will have principal forgiveness. If the Village is awarded funds through SDW that can be a portion of the Village’s portion of the CDBG grant. There are three components of the project: water tower rehabilitation, looping of water mains on the south end of the Village, and updating both well houses which would include updating the chemical feeds and continuous chlorination of the Village’s water supply. Teresa Anderson explained that part of the bidding of the project should happen this upcoming winter. A motion was made by Dave Alden and seconded by Steve Young to approve the Professional Services Agreement with MSA for Water Project. The contract covers final bids and documents, construction administration, post construction, and construction observation and staking for a total cost of $192,000. Motion carried without negative vote. The meeting schedule was set as follows: a. Buildings, Grounds & Parks Committee: October 2nd at 9:00 b. Personnel & Finance Committee: October 2nd following Parks c. Public Safety Committee: October 2nd following PF d. Streets & Utilities Committee: October 3rd at 9:00 e. Planning Commission & Board of Appeals: To be set if needed. f. Tourism Commission: October 16th at 9:00 a.m. g. Ball Park Committee: February 10th at 6:00 p.m. A motion was made by Dave Alden and seconded by Ed Johnson o adjourn the Village Board Meeting at 11:11 a.m. Motion carried without negative vote. Submitted by Ann L Peterson, WCMC/CMTW Village Clerk/Treasurer