board_meeting_minutes_october_12_2023.pdf

Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 VILLAGE OF SIREN - VILLAGE BOARD MEETING THURSDAY OCTOBER 12, 2023 MINUTES The Regular Village Board meeting held on October 12, 2023, was called to order at 10:00 a.m. by Village President Dave Alden. Members Present: Dave Alden, Rick Engstrom, Janet Hunter, Jeff Johnson, Rudy Mothes, Jim Pearson Members Absent: Steve Young Others Present: Ann Peterson, Clerk/Treasurer; Jim Jaskolka, Public Works Director; Trevor Thiex, Police Chief; Sarah Radomsky, Inter County Leader; Ed Johnson; Becky Strabel, Burnett County Sentinel; Kianna Lindh, MSA; Dave Bertuleit, Siren Motor Sports President Alden called for Public Comments. None were given. A motion was made by Rudy Mothes and seconded by Janet Hunter to approve the agenda as presented. Motion carried without negative vote. A motion was made by Jim Pearson and seconded by Rudy Mothes to approve the following meeting minutes: a. Regular Village Board meeting of September 14, 2023 b. Personnel & Finance Committee meeting of September 20, 2023 c. Special Village Board meeting of September 28, 2023 d. Buildings, Grounds & Parks Committee meeting of September 28, 2023 e. Personnel & Finance Committee meeting of October 3, 2023 f. Public Safety Committee meeting of October 4, 2023 g. Streets & Utilities Committee meeting of October 4, 2023 Motion carried without negative vote. A motion was made by Janet Hunter and seconded by Jeff Johnson to approve payment of the bills in the amount of $58,896.52 general vouchers and checks cut since the last regularly scheduled board meeting in the amount of $41,437.31 for a grand total of $100,333.83. President Alden indicated he would like to have the Board discuss the Cedar Corp invoice when discussing the Mohawk Project update. Motion carried without negative vote. President Alden was going to give his report as part of the Mohawk Project Update conversation. Clerk/Treasurer Peterson had nothing for the Clerk’s Report. Chief Thiex gave the September Police Report. September DMV totals were $321.50. The Department has been busy with follow-up on the homicide that occurred in September. Chief Thiex has been investigating what cameras would be best for the brush dump facility; it is his opinion that a two-pack of trail cameras will be the best solution for the facility. STANDING COMMITTEE RECOMMENDATIONS & REPORTS Personnel & Finance Committee A motion was made by Janet Hunter and seconded by to Jeff Johnson approve the Union Contract with Teamsters 346 and Siren Public Works Department and Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 Administrative Employees. Clerk/Treasurer Peterson gave a brief overview of the Team Care Insurance Policy which is a cheaper policy than our current health insurance through Anthem Blue Cross/Blue Shield. Motion carried without negative vote. A motion was made by Janet Hunter and seconded by Jeff Johnson to update the Employee Handbook with proposed changes. The changes align the handbook and the union contracts for holiday pay, uniform allowance, and insurance options. Motion carried without negative vote. Streets & Utilities Committee A motion was made by Rick Engstrom and seconded by Rudy Mothes to purchase a grappler for the loader at a cost of $27,000. The grappler will be used to move the brush at the new burn site as the pile of brush now needs to be a minimum of 100’ from the burn site. The DNR is requiring the Village to move the burn area from the current location. The Village has funds in the Equipment Outlay fund to cover the purchase cost. Motion carried without negative vote. OLD BUSINESS Discussion/Action on Mohawk Project President Alden gave an update on the Mohawk project. The environmental review has been completed and no contamination was found. Mohawk has also asked the Village about the possibility of moving the property line; however, there is no contamination so moving the lines is a moot point. The DNR is the entity requesting moving the lines. President Alden has told Mohawk that the Village is not going to cover any additional costs for moving the lot lines. The invoice from Cedar Corp for the environmental review was $5800 which is greater than the original estimate provided to the Village. That original estimate was between $2500 to $3000 but it was a Time and Material estimate so the final bill was not known. The Village Board has indicated that they would like to have a breakdown of the time and material on the bill prior to payment. Update on Landquist Street Sewer Repairs The Streets & Utilities Committee discussed the Landquist Project that was discussed at the Streets & Utilities Committee meeting. The issue will not be repaired until spring as there are storm water issues that need to be resolved as well. 2024 Water Projects A motion was made by Rick Engstrom and seconded by Jim Pearson to approve the contracts with MSA for 2024 CDBG Application and the Safe Drinking Water Application and Administration. The cost for the CDBG Application is $12,000 and the cost for the SDW Application and Administration is $30,500. These application costs can be included as part of the Village’s cost of the project under the SDWL Program. Motion carried without negative vote. NEW BUSINESS A motion was made by Jeff Johnson and seconded by Janet Hunter to approve Dave Bertuleit of Siren Motor Sports moving his business location from 24034 State Road 35/70 to 24024 State Road 35/70. The Village must approve the move for his licensing through the State of Wisconsin. The board discussed the prior approval for his signs and that if these signs are moved to the new location it should not require an additional permit. Motion carried without negative vote. The Board discussed the County Municipal Street Improvement Committee (CMSIC) that needs to be reorganized with representatives from the Villages of Grantsburg and Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 Webster. The CMSIC will need to have their first meeting by October 31st. The Streets & Utilities Committee members will then be available if a Board member is required for the meeting. A motion was made by Rick Engstrom and seconded by Jim Pearson to have Public Works Director Jim Jaskolka attend the initial meeting. Motion carried without negative vote. The meeting schedule was set as follows: a. Committee of the Whole: October 17th at 9:00 a.m. b. Tourism: To be determined. c. Ball Park Committee: February 5th at 6:00 p.m. d. Board of Appeals & Plan Commission: To be set if needed. A motion was made by Dave Alden and seconded by Jim Pearson to adjourn the Village Board Meeting at 10:28 a.m. Motion carried without negative vote. Submitted by Ann L Peterson, WCMC/CMTW Village Clerk/Treasurer