board_meeting_minutes_july_13^j_2023.pdf

Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 VILLAGE OF SIREN - VILLAGE BOARD MEETING THURSDAY JULY 13, 2023 MINUTES The Regular Village Board meeting held on July 13, 2023, was called to order at 10:00 a.m. by Village President Dave Alden. Members Present: Dave Alden, Rick Engstrom, Janet Hunter, Jeff Johnson, Jim Pearson, Steve Young Members Absent: Rudy Mothes Others Present: Ann Peterson, Clerk/Treasurer; Jim Jaskolka, Public Works Director; Greg Marsten, Burnett County Sentinel; Eric Barclay, MSA; Edward Johnson; John Northrup; Andy Hursch; Wayne Koball; Sarah Radomsky, Inter County Leader; Brady Mangen, Siren Police Officer; Karen Laqua-Anderson Public Comments a. Jo hn Northrup addressed the Board about his desire to see the Village area brought back to the way it looked prior to the tornado with the trees. The 2001 tornado destroyed 14,000 acres of trees. The trees have not been fully replaced. He would like to see the Village of Siren to assist with leading a multi-faceted group to replace the trees. President Alden suggested that the Buildings, Grounds & Parks Committee look at this issue. b. Andy Hursch talked with the Board about his plan to change his plans for the lot across from the Fire Hall. He had applied for and been granted a Conditional Use Permit to use the land for storage units. He would now like to build an apartment complex on the site. The land is currently zoned C2 Highway Commercial. Apartment complexes are not allowed within C2 Zoning. A new Conditional Use Permit will need to be applied for through the Planning Commission. A motion was made by Janet Hunter and seconded by Jeff Johnson to approve the agenda with the change of moving the Police Report to the beginning of the meeting. Motion carried without negative vote. A motion was made by Steve Young and seconded by Jeff Johnson to approve the following meeting minutes: a. Regular Village Board meeting of June 8, 2023 b. Buildings, Grounds & Parks Committee meeting of June 27, 2023 c. Personnel & Finance Committee meeting of June 27, 2023 d. Streets & Utilities Committee meeting of June 28, 2023 e. Special Village Board meeting of July 6, 2023 f. Public Safety Committee meeting of July 11, 2023 Motion carried without negative vote. A motion was made by Steve Young and seconded by Janet Hunter to approve payment of the bills in the amount of $162,146.24 general vouchers and checks cut since the last regularly scheduled board meeting in the amount of $45,193.34 for a grand total of $207,339.58. Motion carried without negative vote. President Alden gave the President’s Report. There have been some changes with the ownership of the properties along State Road 35 south of the Best Western. The Village will need to keep on top of the home that was destroyed by fire on Johnson Street. Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 Clerk/Treasurer Peterson had nothing for the Clerk’s Report. Chief Thiex presented Officer Brady Mangen with a Valor Award for his response to an armed conflict with a subject. Chief Thiex gave the June Police Report. There are some ATV/UTV issues in the townships. June DMV totals were $803.50. STANDING COMMITTEE RECOMMENDATIONS & REPORTS Buildings, Grounds & Parks Committee A motion was made by Steve Young and seconded by Jeff Johnson to set the Fall Clean-up date for September 30, 2023 and to charge $5 more for any items that the Village will pay Holdt’s. President Alden will contact Pete Mulroy to see if he would be willing to scrap the appliances. The Village could also look at having a way to recycle batteries, etc. Motion carried without negative vote. Personnel & Finance Committee A motion was made by Steve Young and seconded by Jeff Johnson to set a replace the copy machine at a cost of $5,775.52. Motion carried without negative vote. A motion was made by Jeff Johnson and seconded by Steve Young to lease a folder/stuffer machine and postage machine on a five-year lease. Motion carried without negative vote. Streets & Utilities Committee A motion was made by Dave Alden and seconded by Rick Engstrom to move forward with Water Projects with MSA using CDBG and SDWL Funding. MSA will have a contract for this work by August. Design would begin immediately and then MSA will submit the ITA and PERFS to the DNR for the funding applications which would be submitted early next year. SDWL are a funding-rich program right now. Motion carried without negative vote. A motion was made by Jim Pearson and seconded by Rick Engstrom to move forward with an application for reconstruction of Alden Road through DOT MSID Funding. The DOT has some discretionary funding available through the LRIP Program. MSA and Public Works Director Jaskolka will work with Burnett County Highway Commissioner on the application. Motion carried without negative vote. Planning Commission A motion was made by Jim Pearson and seconded by Steve Young to approve a short- term rental permit for 23487 State Road 35 – owner Galen & Kay Daniels. The Planning Commission did allow an extension to the Daniels on acquiring the State of Wisconsin Rooming Permit pending a possible sale of the property. Motion carried without negative vote. A motion was made by Steve Young and seconded by Jim Pearson to approve a short- term rental permit for 7715 Main Street – owner Holly Torbenson. The Planning Commission did discuss the parking situation for the short-term rentals. She has secured enough off-street parking for the apartments. Motion carried without negative vote. A motion was made by Steve Young and seconded by Jim Pearson to approve a short- term rental permit for 24217 State Road 35/70 – owner Holly Torbenson. Motion carried without negative vote. OLD BUSINESS Discussion/Action Garbage service for Village Residents/Businesses Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 The Board discussed the proposal that was submitted by Republic Services. Waste Management had been going to provide a quote, but they did contact the Village to say that they would not be providing a quote. Trustee Engstrom indicated he would like to see the Village set a specific date for all the garbage companies to collect their dumpsters. A motion was made by Dave Alden and seconded by Rick Engstrom to not contract for Village wide clean-up. Motion carried without negative vote. Clerk/Treasurer will contact the companies that service the area to request they limit their truck traffic to specific days. NEW BUSINESS Discussion/Action on out-of-compliance signs in Village Karen Laqua-Anderson mentioned some issues with some out-of-compliance signs that are in the Village. She would like to see consistency within the Village on placement and size of signs. The sign issue has been discussed in the past and there are a lot of potential issues with the current signs in the village for placement, type of sandwich board signs, types of temporary signs, etc. Trustee Pearson informed the issue that the Public Safety Committee has discussed the need for an “Ordinance Officer” who would look at possible Village ordinance violations. The Village will look at this possibility and have a review of the current sign ordinance. Discussion/Action on Direct Sellers for July 4th Festivities There has been confusion on Chamber sponsored events with the Direct Sellers permit between the Chamber of Commerce and the Village. The vendors have to talk with both the Chamber and the Village. The State of Wisconsin Department of Revenue has a required form that the Chamber needs to file with them on their vendors. A motion was made by Jim Pearson and seconded by Steve Young that the Village not require Direct Sellers Permits for the July 4th Festivities. Motion carried without negative vote. The meeting schedule was set as follows: a. Buildings, Grounds & Parks Committee: August 2nd at 9:00 b. Public Safety Committee: August 3rd at 9:00 c. Streets & Utilities Committee: A ugust 3rd at 10:00 d. Board of Appeals & Planning Commission: To be set if needed. e. Tourism: July 19th at 9:00 a.m. f. Ball Park Committee: August 14th at 6:00 p.m. A motion was made by Steve Young and seconded by Janet Hunter to adjourn the Village Board Meeting at 11:08 a.m. Motion carried without negative vote. Ann L. Peterson, WCMC/CMTW Submitted by Ann L Peterson Village Clerk/Treasurer