board_meeting_minutes_june_8_2023.pdf

Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 VILLAGE OF SIREN - VILLAGE BOARD MEETING THURSDAY JUNE 8, 2023 MINUTES The Regular Village Board meeting held on June 8, 2023, was called to order at 2:00 p.m. by Village President Dave Alden. Members Present: Dave Alden, Rick Engstrom, Jeff Johnson, Jim Pearson, Steve Young Members Absent: Janet Hunter, Rudy Mothes Others Present: Ann Peterson, Clerk/Treasurer; Jim Jaskolka, Public Works Director; Greg Marsten, Burnett County Sentinel; Teresa Anderson, MSA; Diane Lund; Edward Johnson President Alden called for Public Comments. Diane Lund thanked the Village and specifically the Public Works Department for their assistance in getting the bench placed in Crooked Lake Park in honor of Fudd. A motion was made by Steve Young and seconded by Jeff Johnson to approve the agenda as presented. Motion carried without negative vote. A motion was made by Jim Pearson and seconded by Steve Young to approve the following meeting minutes: a. Regular Village Board meeting of May 4, 2023 b. Board of Review meeting of May 9, 2023 c. Public Safety Committee meeting of May 16, 2023, 2023 d. Committee of the Whole meeting of May 16, 2023 Motion carried without negative vote. A motion was made by Steve Young and seconded by Jeff Johnson to approve payment of the bills in the amount of $38,746.24 general vouchers and checks cut since the last regularly scheduled board meeting in the amount of $42,035.87 for a grand total of $80,782.11. Motion carried without negative vote. President Alden gave the President’s Report. The Open House for the new Zhashagiins Event Center is happening until 5:00 p.m. Clerk/Treasurer Peterson had nothing for the Clerk’s Report. Chief Thiex was not able to attend the meeting, but the May Police Report was included in the packet. May DMV totals were $793.50. STANDING COMMITTEE RECOMMENDATIONS & REPORTS Public Safety Committee A motion was made by Rick Engstrom and seconded by Jim Pearson to lower the speed limit on Nyberg Road to 45 mph in the Village limits. Motion carried without negative vote. Committee of the Whole A motion was made by and seconded by to set a Village Cleanup day in the middle of September. This issue will continue to be discussed at the Committee level to structure the event. Pete Mulroy has taken appliances in the past. One of the Public Works Department will need to be there to assist with the loader. The Buildings, Grounds & Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 Parks Committee will continue to discuss and organize this issue. Motion carried without negative vote. A motion was made by Jeff Johnson and seconded by Steve Young to move the regularly scheduled Village Board meetings to 10:00 a.m. the second Thursday of the month moving forward. Motion carried without negative vote. OLD BUSINESS Discussion/Action on Short-Term Rental Enforcement The Board discussed that all the known owners of the short-term rentals have been contacted multiple times by Village employees. A motion was made by Steve Young and seconded by Jim Pearson to have the known short-term rentals issued a ticket by the Siren Police Department. The Board discussed that the known short-term rentals that are searchable under Airbnb and/or Vrbo are the ones above Acorn Pantry/Chipmunk Cheeks on Main Street, the cabins by Chattering Squirrel and below Little Mexico. A letter can be set to the known owners that a Public Hearing will be scheduled on June 28th and their paperwork will need to be filed prior to that date. Failure to appear will result in a fine. The Board would like the Police Department to hand-deliver the notices. Motion carried without negative vote. Discussion/Action Garbage service for Village Residents/Businesses This issue was tabled until the July Board meeting when Waste Management indicated they will have their quote available. Discussion/Action on 2023 Road Work A motion was made by Steve Young and seconded by Jeff Johnson to have Fahrner Crack Fill and Scrub Seal Village streets at a cost of $48,337. Roads to be done are: Crack Fill First Street from Nyberg Road to terminus Nyberg Road from State Road 70 for ½ mile (cost share with Town of Siren) First Avenue from Works Progress through Park Street West to State Road 35/70 Scrub Seal Hanson Avenue from Main Street to State Road 70 First Avenue from Johnson Street to State Road 70 Johnson Street from Hanson Avenue to State Road 35/70 This will keep approximately $5,000 in the budget for some spray patching to have done later this fall. Motion carried without negative vote. NEW BUSINESS a. Approval of Resolution #2023-01: A Resolution Accepting the Compliance Maintenance Annual Report for the Village of Siren A motion was made by Jim Pearson and seconded by Steve Young to accept the Compliance Maintenance Annual Report for 2022. The Village scored all A’s with one B on our report. President Alden called for a roll call vote: Alden aye Pearson aye Engstrom aye Young aye Johnson aye Motion carried. b. Discussion/Action with MSA on timeline for pursuing grant funding for future water projects Teresa Anderson and the Board discussed findings from the water study that was done last year. The water tower needs to be painted, there is some looping that Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 could help the water supply. There are some options for the Village to consider for funding including CDBG Grants and Safe Drinking Water Loan Program. Plans and specs should be done prior to submitting the grant application. For funding to happen in 2025 an application needs to be submitted in 2024 which means plans and specifications should be done the fall of 2023. A rough estimate of the funding for all the projects would be around $1,000,000. CDBG is a 2 for 1 grant so the Village could be eligible for about $66,000 which could then be matched with the Safe Drinking Water plan leaving the Village’s portion at about $125,000. This issue can continue to be discussed by the Streets & Utilities Committee. c. A motion was made by Steve Young and seconded by Jeff Johnson to approve Class B Combination Licenses for Paula Jean Fisher & Chad Daniel Fisher d/b/a Tavern on Main; G & J Adventures Inc. d/b/a Adventures Restaurant; Galen’s Little Mexico Inc. d/b/a Little Mexico; Bradley A Burkhardt d/b/a Pheasant Inn; Ten Thousand Pines LLC d/b/a The Lodge at Crooked Lake and Huntala Corporation d/b/a Pour House. Motion carried without negative vote. d. A motion was made by Steve Young and seconded by Jeff Johnson to approve the Class A Beer License for Dolgencorp LLC d/b/a Dollar General Store #13173. Motion carried without negative vote. e. A motion was made by Steve Young and seconded by Jeff Johnson to approve the Reserve Class B Combination License for St. Croix Tribal Economic Development Corporation d/b/a Zhashagiins Event Center. Motion carried without negative vote. f. A motion was made by Rick Engstrom and seconded by Jeff Johnson to approve the Class B Beer and Class C Wine License for Acorn Pantry d/b/a Acorn Pantry. Motion carried without negative vote. g. A motion was made by Rick Engstrom and seconded by Jim Pearson to approve the Class A Combination License for Indianhead Oil LLC d/b/a Holiday Stationstore #119. Motion carried without negative vote. h. A motion was made by Rick Engstrom and seconded by Jim Pearson to approve the Cigarette & Tobacco Licenses for Tavern on Main, Dollar General Store #13173, Holiday Stationstore #119, and Pour House. Motion carried without negative vote. i. Discussion/Action on bids for Crooked Lake Park Parking Lot Project. The Village received one bid from Monarch for the paving project at a cost of $38,909. A motion was made by Jim Pearson and seconded by Steve Young to approve the paving lot project. Motion carried without negative vote. j. A motion was made by Steve Young and seconded by Jim Pearson to approve the Fireworks Permit for the Siren Lions Club for July 4 th in Crooked Lake Park. Motion carried without negative vote. k. A motion was made by Jeff Johnson and seconded by Steve Young to approve closing Main Street from First Avenue to State Road 35/70 for a street dance on July 3rd starting at 5:00 p.m. Motion carried without negative vote. l. A motion was made by Jeff Johnson and seconded by Steve Young to approve closing Main Street and State Road 35/70 from Main Street to Works Progress Street for the July 4th parade. Motion carried without negative vote. m. A motion was made by Jeff Johnson and seconded by Steve Young to waive Village Ordinance §330-22(E) Leaving Licensed Premises with Open Container on Monday July 3rd from 5:00 p.m. to midnight and Tuesday July 4th from 9:00 a.m. to 5:00 p.m. Motion carried without negative vote. The meeting schedule was set as follows: a. Buildings, Grounds & Parks Committee: June 27th at 9:00 a.m. b. Personnel & Finance Committee: June 27th at 10:00 a.m. c. Public Safety Committee: July 11th at 10:00 a.m. Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 d. Streets & Utilities Committee: June 28th at 9:00 a.m. e. Board of Appeals & Planning Commission: June 28th at 10:00 a.m. f. Tourism: June 21st at 9:00 a.m. g. Ball Park Committee: August 14th at 6:00 p.m. A motion was made by Dave Alden and seconded Rick Engstrom by to adjourn the Village Board Meeting at 2:52 p.m. Motion carried without negative vote. Ann L. Peterson, WCMC/CMTW Submitted by Ann L Peterson Village Clerk/Treasurer