board_meeting_minutes_may_4_2023.pdf

Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 VILLAGE OF SIREN - VILLAGE BOARD MEETING THURSDAY APRIL 6, 2023 MINUTES The Regular Village Board meeting held on May 4, 2023, was called to order at 2:00 p.m. by Village President Dave Alden. Members Present: Dave Alden, Janet Hunter, Jeff Johnson, Rudy Mothes, Jim Pearson, Steve Young Members Absent: Rick Engstrom Others Present: Ann Peterson, Clerk/Treasurer; Trevor Thiex, Police Chief; Jim Jaskolka, Public Works Director; Sarah Radomsky, Inter County Leader; Greg Marsten, Burnett County Sentinel; Mark Krause, Wagner Surveying; Kevin Shetler & Katie Tewalt, Siren School District, Krista Mattson, American Legion Commander; John Lee President Alden called for Public Comments. John Lee inquired about the grant requirements for the Big Doctors Lake Association and how the funds donated by the Village will come back to the Village. It was explained that the $27,000 allocation was a donation toward the Big Doctors Lake Association toward their portion of the grant requirements. The Board also discussed the short-term rentals and places that are operating without the proper permits. A motion was made by Rudy Mothes and seconded by Steve Young to approve the agenda as presented. Motion carried without negative vote. A motion was made by Steve Young and seconded by Janet Hunter to approve the following meeting minutes: a. Regular Village Board meeting of April 6, 2023 b. Reorganization Board meeting of April 18, 2023 c. Public Safety Committee meeting of April 18, 2023 d. Streets & Utilities Committee meeting of April 18, 2023 e. Personnel & Finance Committee meeting of April 24, 2023 f. Buildings, Grounds & Parks Committee meeting of April 24, 2023 Motion carried without negative vote. A motion was made by Steve Young and seconded by Janet Hunter to approve payment of the bills in the amount of $36,714.08 general vouchers and checks cut since the last regularly scheduled board meeting in the amount of $32,285.58 for a grand total of $68,999.66. Motion carried without negative vote. President Alden gave the President’s Report. President Alden has been asking about a possible Spring Clean-up for the Village and he would like Buildings, Grounds & Parks Committee to discuss this issue. He is also concerned about the status of the residence on First Avenue where there was a drug bust earlier this spring. Clerk/Treasurer Peterson gave the Clerk’s Report. Board of Review will be held Tuesday May 9th from noon to 2:00 p.m. All Board members should attend as the Village will need to do a revaluation in 2024 and information on options available will be discussed with Associated Appraisals. Chief Thiex gave the April Police Report. April DMV totals were $556. Case numbers have gone down slightly this past month; however, the types of cases are becoming Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 more involved. There have been some issues with emergency detentions of suspects and the Department did have to transfer an individual to Winnebago. The camera system is working well and has been utilized in some cases throughout the Village. Trustee Jim Pearson gave a report on the Fire Association. The Fire Association had an audit on their 2% dues distribution that failed. One of the main issues was on the required two-per year fire inspections. The Association has decided to hire an outside firm to do the inspections to get back in compliance. The District will need to decide on how the cost of the inspections will be assessed to each municipality. Another issue the Department is trying to get the word out on is to make sure that driveways are wide enough for trucks to maneuver. STANDING COMMITTEE RECOMMENDATIONS & REPORTS Streets & Utilities Committee A motion was made by Steve Young and seconded by Rudy Mothes to contract with Traut Companies for Well #1 Inspection and Possible Repairs. Public Works Director Jaskolka explained that the well will get pulled per DNR requirements and depending on what is found in the inspection there could be additional costs. Motion carried without negative vote. Buildings, Grounds & Parks Committee A motion was made by Janet Hunter and seconded by Jeff Johnson to have Maurer Power install a transfer switch at the Village Shop at a cost of $3800. This would allow the shop to run on generator power if needed. Motion carried without negative vote. OLD BUSINESS Discussion/Action Past Due Personal Property Taxes for Kapes Lakeside Assisted Living Center Clerk/Treasurer Peterson explained that the Department of Revenue State Debt Collection agency was unable to collect these past due taxes from Kapes Lakeside Assisted Living Center. Attorney Benson has suggested that the Village file a civil action on the debt as there are already other judgements awarded. A motion was made by Jim Pearson and seconded by Steve Young to send the past due balances to Attorney Benson for filing. Motion carried without negative vote. NEW BUSINESS Discussion/Action with Siren School District on Snow Removal on Fourth Avenue and Crosswalks. Superintendent Kevin Shetler and Katie Tewalt from the Siren School District and the Board discussed snow removal from Fourth Avenue. They are concerned about the corner of Bradley Street and Fourth Avenue where there is a storm drain that during snow melts it backs up and causes a back-up for the students to have to walk through. Public Works Jaskolka indicated that the Public Works Department does know that it is an issue and they do try to keep it cleaned out, but it is possible that it gets missed occasionally. The Board and School Board representatives also discussed the downspouts that drain across the sidewalk along County Road B. Discussion/Action on approval of CSM for Lofty Pines Drive Mark Krause from Wagner Surveying informed the Board that two lots were being combined for both Wendy Blossom and Gary Hegner to create larger lots for building purposes along Lofty Pines. A motion was made by Jim Pearson and seconded by Steve Young to approve the CSM. Motion carried without negative vote. Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 Discussion/Action with American Legion on use of 2nd closet in bathroom hallway Krista Mattson, the American Legion Commander, and the Board discussed the use of the second closet in the bathroom hallway. The second bathroom was possibly given to the Lions for their use and then it was taken over by the American Legion. The supplies that are owned by the Legion can be condensed down to just the first closet. The Legion is willing to clean out the closet and paint it. The Board gave informal approval to the Legion to move forward with cleaning out the closet and condensing the supplies. Discussion/Action on LRIP Bids The Village received one bid for the LRIP project on Rasmussen Street from State Road 35 towards Third Avenue. The bid was from Monarch Paving at a cost of $16,200. The Village will get reimbursed $5,864.20 from the State of Wisconsin for this project. A motion was made by Dave Alden and seconded by Jim Pearson to award the bid to Monarch Paving for the 2023 LRIP Project. Motion carried without negative vote. The meeting schedule was set as follows: a. Board of Review: May 9th 12:00 – 2:00 p.m. b. Committee of the Whole: May 16th at 10:00 a.m. c. Board of Appeals & Planning Commission: To be set if needed. d. Tourism: May 17th at 9:00 a.m. e. Ball Park Committee: May 8th at 6:00 p.m. f. Public Safety Committee: May 16th at 9:00 a.m. A motion was made by Dave Alden and seconded by Steve Young to adjourn the Village Board Meeting at 2:52 p.m. Motion carried without negative vote. Ann L. Peterson, WCMC/CMTW Submitted by Ann L Peterson Village Clerk/Treasurer