board_meeting_minutes_august_4_2022.pdf

Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 VILLAGE OF SIREN VILLAGE BOARD MEETING THURSDAY AUGUST 4, 2022 SIREN VILLAGE HALL MINUTES The Regular Village Board meeting held on August 4, 2022, was called to order at 2:00 p.m. by Village President Dave Alden. Members Present: Dave Alden, Rick Engstrom, Janet Hunter, Rudy Mothes, Jim Pearson, Sara Reimann-Hill, Steve Young Others Present: Ann Peterson, Clerk/Treasurer; Dave Rasmussen, Kianna Lindh, Eric Barclay & Teresa Anderson, MSA; Greg Marsten, Burnett County Sentinel; Jim Jaskolka, Public Works Director; Chris Sybers, Linda Luhman, Trevor Thiex and Brady Mangen, Siren Police Department; Barb Geske, Siren Senior Center; Wayne Wiberg, Town of Siren; Hazel Almquist, Siren Chamber of Commerce; Edwin Johnson; Guests for Chief Chris Sybers Retirement Party – Donna Sybers, Susan Dugan, President Alden called for Public Comments. None were given. A motion was made by Rudy Mothes and seconded by Sara Reimann-Hill to approve the agenda as presented. Motion carried without negative vote. A motion was made by Steve Young and seconded by Sara Reimann-Hill to approve the following minutes: • Regular Village Board meeting of July 7, 2022 • Special Village Board meeting of July 12, 2022 • Public Safety Committee meeting of July 12, 2022 • Committee of the Whole meeting of July 21, 2022 Motion carried without negative vote. A motion was made by Steve Young and seconded by Sara Reimann-Hill to approve payment of the bills in the amount of $56,730.10 general vouchers and checks cut since the last regularly scheduled board meeting in the amount of $39,287.84 for a grand total of $96,017.94. Motion carried without negative vote. President Alden presented retiring Chief Chris Sybers with a shadow box on behalf of the Village of Siren. Clerk/Treasurer Peterson had nothing for the Clerk’s Report. Officer Thiex gave the July Police Report. The coverage in the Towns of Meenon and Oakland has been going well; both townships were invited to the next Public Safety Committee meeting if they wished to attend. July DMV totals were $599. Officer Thiex presented retiring Chief Sybers with a medal of valor for his service to the Village of Siren. STANDING COMMITTEE RECOMMENDATIONS & REPORTS Committee of the Whole A motion was made by Rick Engstrom and seconded by Jim Pearson to approve the 2023-2027 Capital Improvements Plan as presented. The Board discussed that this Plan Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 can be amended if needed at any point during the 5-years. Motion carried without negative vote. E-Vehicle Donation The Board discussed the e-vehicle charger that is located at Village Hall. A motion was made by Jim Pearson and seconded by Rick Engstrom to reach out to local businesses through the Chamber of Commerce to see who might be interested. Motion carried without negative vote. OLD BUSINESS a. Discussion/Action with Emergency Communication Systems on repairs of Emergency Siren Bill Van Dyn Hoven, the Vice-President of Emergency Communication Systems and the Board discussed the proposals for repairs to the Emergency Siren. The transformer does need to be upgraded. The control board needs to be updated as it is getting close to the end of its life. The unit is 18-years old. They are proposing to install a new federal signal siren controller, remove four batteries and furnish and install electrical accessories for a 120 vAC siren. The cost of the labor would be $4,410 and the cost of the supplies would be $6,150. There would be a two- year warranty on the equipment. A motion was made by Steve Young and seconded by Janet Hunter to move forward with the emergency siren repairs. Motion carried without negative vote. Repairs should be done within eight to ten weeks. b. Discussion/Action with Dayton Daniels on sale of land off Landquist Avenue. Dayton Daniels submitted a proposal of $2,000 to purchase the 0.08 acre lot that borders Landquist Avenue. Public Works Director Jaskolka inquired if the Village could retain a four-foot easement for snow to be piled on if the proposal is accepted. A motion was made by Jim Pearson and seconded by Sara Reimann- Hill to accept Dayton Daniel’s purchase offer of $2000 providing he is amenable to having a easement for snow. Motion carried without negative vote. c. Discussion/Action with MSA on follow-up projects from the water study. Teresa Anderson from MSA provided some options for grant funding to assist in completing some water system projects. The Village would have the option of filing for both Safe Drinking Water and Community Development Block grant funds depending on which projects were undertaken. Projects that were discussed included looping water through the Ball Park, improvements for water tower and wellhouse improvements for manganese treatment. DOA has stated that looping along the Gandy Dancer Trail would have to be a neighborhood project so an income study would have to be done for that area. Application decisions will need to be made by September/October due to the scoring requirements of CDBG applications. Public Works Director Jaskolka inquired if changing/updating the SCADA controls at the well house those should be eligible CDBG funding. This issue will be sent back the Streets & Utilities Committee for further discussion. d. Discussion/Action on gas meters at Village Shop Public Works Director Jaskolka informed the Board that he received a quote from Earth Energy in the amount of $2400 with labor costs of $95 per hour. Earth Energy is anticipating two to three hours of work to change the boards. The quote from Daniels Plumbing was $6760. A motion was made by Steve Young and seconded by Sara Reimann-Hill to have Earth Energy install the gas meters at the Village Shop. Motion carried without negative vote. Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 NEW BUSINESS a. A motion was made by Steve Young and seconded by Janet Hunter to approve Incoming Chief Thiex membership in the Wisconsin Chief of Police Association. Membership costs $100 and comes with an opportunity to have a mentor through the Association. Motion carried without negative vote. b. Squirrels Unlimited Presentation. President Alden was in contact with Squirrels Unlimited and was told that their organization was looking for other organizations throughout Burnett County that might be needed. The organization did donate $3500 to the Senior Center. Barb Geske indicated that the Senior Center has ordered supplies for the new flooring in the Center and they have installation scheduled for October. c. A motion was made by Steve Young and seconded by Sara Reimann-Hill to deny pay request #3 for A-1 Excavating in the amount of $3,470.69 for the Industrial Park Street Extension. This denial is based on the recommendation of MSA as the work has not all been completed. The request was for a final payment rather than a progress payment. When something is marked at final it means that there is no more recourse for any seeding that is not done. MSA will follow-up with A-1 Excavating on the reason for the denial. Motion carried without negative vote. d. A motion was made by Steve Young and seconded by Sara Reimann-Hill to deny pay request #2 for A-1 Excavating in the amount of $19,825.92 for the Industrial Park Utility Extension. This denial is based on the recommendation of MSA as the work has not all been completed. The seeding is not done on this project at this time. Motion carried without negative vote. e. A motion was made by Steve Young and seconded by Janet Hunter to approve the Professional Services Agreement with MSA for TIF Services for the years 2022- 2024. MSA normally helps with Joint Review Board meetings and other TIF filings. The fee is an hourly fee. Motion carried without negative vote. The meeting schedule was set as follows: a. Committee of the Whole: August 25th at 2:00 p.m. b. Public Safety Committee: August 11th at 10:00 a.m. c. Board of Appeals: August 11th at 11:00 a.m. d. Planning Commission: August 11th after BOA e. Tourism: August 17th at 9:00 a.m. f. Ball Park Committee: August 8th at 4:00 p.m. g. Joint Review Board: August 24th at 3:00 p.m. h. Public Hearing for Short Term Rental: September 8th at 2:00 p.m. i. Streets & Utilities Committee: August 11th at 9:00 a.m. A motion was made by Sara Reimann-Hill and seconded by Steve Young to adjourn the Village Board Meeting at 2:40 p.m. Motion carried without negative vote. Submitted by Ann L Peterson, Clerk/Treasurer